At a Glance
- Tasks: Support HR functions, manage recruitment, and maintain employee records.
- Company: Impact Arts, a community arts charity transforming lives through creativity.
- Benefits: Competitive salary, flexible hours, and a supportive work environment.
- Other info: Opportunity for personal growth and to contribute to meaningful projects.
- Why this job: Join a mission-driven team making a real difference in the community.
- Qualifications: 1 year of admin experience, ideally in HR or similar roles.
The predicted salary is between 26320 - 27000 £ per year.
Salary: £26,320 – £27,000 per annum (£15,792 pro rata for 22.5 hours per week, at the entry point of the salary scale)
Location: The Boardwalk, 105 Brunswick Street, Glasgow, G1 1TF
Travel: Travel may be required to other Impact Arts offices
Reporting to: HR Manager
Working hours: 22.5 hours per week over 3 days between Monday – Friday, exact days can be agreed
Duration of Contract: Initial fixed term contract for 12 months
Closing date: 9am on Wednesday 16th September 2026
To provide administration support to the HR function of Impact Arts across a number of key areas including recruitment and induction of staff and volunteers and maintaining employee records.
Main Responsibilities:
- Recruitment & Induction
- To assist with recruitment tasks including advertising vacancies, monitoring the jobs@ inbox, administration relating to live vacancies and arranging interviews
- To organise all staff and sessional inductions and support with the scheduling of volunteer inductions
- To carry out HR inductions for new staff
- Sessional Staff
- To prepare contracts for sessional staff, ensuring that these are completed in line with legal time requirements
- To be the point of contact for all HR admin relating to sessional staff, including recruitment, induction, PVG compliance, maintenance of personnel records, maintenance of sickness records and GDPR compliance
- To assist the Finance Administrator with any queries relating to sessional contracts, sickness and pay
- To update and regularly review the Sessional Handbook and distribute this to employees when required
- Admin & Reporting
- To input data into Breathe HR, ensuring compliance in data retention and accuracy for reporting
- To support with PVG and Disclosure administration
- To create and distribute pension letters for relevant staff in a timely manner
- To ensure that all spreadsheets relating to staff annual leave and sickness are kept up to date (through Breathe HR)
- To provide monthly reports from Breathe HR to the Senior Management Team relating to staff annual leave
- To ensure that Salesforce/SmartSuite (or alternative) records with information relating to staff training, PVGs and Disclosures and Emergency Contact information are updated
- To run quarterly reports from Salesforce/SmartSuite & Breathe HR relating to staff records, and to flag key missing information to relevant staff
- To maintain the HR filing system and ensure that physical files are GDPR compliant
- To assist the HR Manager with GDPR compliance of electronic files, including within the jobs@ inbox and on SharePoint
- To provide administration support to the Senior Management Team and Impact Arts’ team where necessary to ensure efficiency and effective communication and support
- Other
- To assist with the sourcing and organisation of internal/external training sessions
- To represent Impact Arts at events
- To participate in training, meetings and events as required
- To support and promote Impact Arts’ Values
- To carry out any other duties appropriate to the post and in line with the needs of Impact Arts
Person Specification:
Impact Arts is looking for people with the following qualities, experience, knowledge and competencies:
- A minimum of 1 year experience in an administrative role, ideally within HR or a similar support function preferably within the community/charity sector
- Qualification in office administration or equivalent
- Experience handling confidential and sensitive data
- Experience of the Breathe HR system or other HR databases is desirable, but full training will be provided
Qualifications & Experience:
Technical Skills and Knowledge:
- Efficient IT skills including Microsoft Office
- Excellent communication skills, both oral and written
- Excellent interpersonal, organisational and planning skills
- Ability to handle sensitive and confidential information with discretion and professionalism
- Accurate worker, able to multi-task
- Energy and commitment
- Commitment to equality, diversity and inclusion
- Awareness of the importance of confidentiality
- Good memory for information, names and faces
Personal Skills & Qualities:
- Ability to think strategically and imaginatively
- Approachable, empathetic manner
- Ability to develop good working relationships with staff at all levels
- Resilience when faced with a high workload, deadlines and/or stressful situations
Impact Arts is a community arts charity based in Scotland. Since 1994, we’ve been delivering creative arts and support programmes for children, young people, adults, families, and older people who are facing disadvantages or barriers to progress in life. Our mission is to tackle inequalities, address poverty, and transform lives through art and creativity.
HR Assistant in Glasgow employer: Impact Arts And
Impact Arts is an exceptional employer that fosters a supportive and inclusive work culture, dedicated to making a positive impact in the community through creative arts. With flexible working hours and a commitment to employee development, staff are encouraged to grow within their roles while contributing to meaningful projects that tackle inequalities. Located in the vibrant city of Glasgow, employees enjoy a collaborative environment where their contributions are valued and celebrated.
