Editorial Assistant (Roster), London

This is a roster temporary position.

Date of Issue: 22/08/2025

Deadline for Applications: 31/12/2026

Contract Information: IMO temporary contracts are limited to a period of up to 1 year. Contracts are issued on a quarterly basis subject to funding, role requirements and performance. Hybrid working arrangements are available. There will be no expectation of conversion of employment to another type of contract. Our temporary positions are only open to candidates with right to work in the UK. Please check your right to work before applying to this role. Candidates are expected to be immediately available or have a short-notice period.

£2,689 net per calendar month (free of income tax in the UK).

Purpose of the Post: IMO is seeking to establish a roster of temporary Editorial Assistants to provide full-time linguistic and editorial support across its six language units (English, French, Spanish, Arabic, Chinese and Russian) throughout the year. Successful candidates will be assigned to the relevant language unit based on demonstrated mother-tongue–level language proficiency. The purpose of the IMO Editorial Assistant Roster is to create a pool of professionals whose qualifications, experience and availability align with business needs, enabling the Organization to efficiently fill similar or identical positions on a temporary basis when opportunities arise. Inclusion on the Editorial Assistant Roster does not constitute an offer of employment. Following review of applications, candidates on the roster may be contacted directly to discuss potential openings within the six language units, in order to confirm their interest and availability when a suitable opportunity becomes available.

Main Duties and Responsibilities:

• Proofread texts for accuracy, quality, and conformity with established standards and policies.
• Edit, insert corrections, format and prepare documents, including those with complex tables and special layouts.
• Verify grammar, syntax, references, and consistency with the original source text.
• Liaise with editors, translators and revisers to resolve omissions or discrepancies.
• Ensure that all components of the original document are accurately reflected in the final processed version.
• Align bilingual texts to support the creation and maintenance of high-quality translation memories.
• Convert texts into various formats using appropriate software tools and verify the accuracy of the converted content.
• Handle high volumes of documentation efficiently and work independently to meet strict deadlines.
• Work night shifts and/or overtime, as required.
• Perform any other duties to support the effective functioning of the relevant Document Processing Unit.

Professional Experience: A minimum of four years of relevant experience is required. A university degree in a relevant subject may be considered in lieu of two years of experience.

Education: Secondary education or equivalent to university entrance standard is essential.

Language Skills: Excellent command, to mother-tongue standard, of one of the six official IMO languages, with excellent knowledge of grammar and spelling, is essential. Complete proficiency in English, both written and oral, is also required. Knowledge of any other official UN language would be considered an asset.

Other Skills: Ability to adapt quickly to new software tools and evolving document management technologies. Effective communication skills to coordinate smoothly with translators, revisers and editors in a fast-paced environment.