Senior Medical Affairs Operations Associate in Oxford

The Senior Medical Affairs Operations Associate will be accountable for supporting the European medical affairs office and field-based teams across a variety of operational activities, ensuring smooth and efficient functioning of the team and processes. The analyst needs to show the ability to learn and manage all IT systems including, but not restricted to, Office, Agiloft, NetSuite, Veeva PromoMats, Veeva events and CRM.

Key Responsibilities:

• Assist in the preparation, formatting, and distribution of European medical and scientific documents, ensuring accuracy and compliance with company standards.
• Act as a coordinator/content creator within Veeva PromoMats, managing content and workflows to ensure compliance and efficiency.
• Maintain and update relevant databases and records related to medical affairs activities, ensuring data integrity and confidentiality.
• Manage inventory of medical affairs materials, ensuring availability and proper usage.
• Manage operational aspects of European medical affairs activities such as advisory boards, medical and scientific exchange meetings, medical sponsorships, symposium, and local medical round table meetings across Europe.
• Provide administrative support for Veeva Events in liaison with country medical teams and European HQ medical affairs teams.
• Communicate with HCPs and vendors for setting up medical affairs activities.
• Manage the contracting process from end to end (including CDA, new vendor form, MSA, SOW and PO) with external partners and internal stakeholders.
• Assist in tracking the budget for field medical affairs activities, ensuring accurate and timely reporting.
• Provide organisation and logistic support for all internal and external European medical affairs meetings.
• Assist in PO management in liaison with procurement and finance.
• Provide NetSuite support to reconcile invoices within the European medical affairs budget.

Experience & Knowledge:

Essential:

• Self-starter being able to manage and execute with sometimes less guidance, proposing solutions to ideas.
• Attention to detail and processes with high level of analytical skills with ability to problem solve and process improve.
• Experience of medical affairs operations.
• Willingness of working in a cross-functional role within different departments.
• Experience of medical material review systems such as Veeva PMO.
• Willingness in owning projects and deliver solutions.
• Familiar with Microsoft Excel, Word and PowerPoint.
• Bachelor’s degree in life science and 3+ years relevant experience preferred.

Desirable:

• Openness to learn new systems like Veeva Events, NetSuite, ePO, Tungsten and Agiloft.

About the Company:

Immunocore (NASDAQ: IMCR) is a pioneering, commercial-stage T cell receptor biotechnology company whose purpose is to develop and commercialize a new generation of transformative medicines which address unmet patient needs in oncology, infectious diseases and autoimmune disease. Our leaders in R&D are internationally recognised as some of the biotech industry’s most successful drug developers. We are creating not just an environment where great minds can interact but an innovation powerhouse answering the big questions. Focused on delivering first-in-class biological therapies to patients, we have developed a highly innovative soluble TCR platform. Our ImmTAX molecules underpin a new generation of precision engineered drugs that harness the immune system to treat a broad spectrum of diseases with high unmet medical need, including oncology, infectious diseases and autoimmune diseases.

At Immunocore, we recognise that our employees are our greatest asset. We value the unique contributions each person brings to our team. By embracing Science, Trust, Respect, Integrity, Diversity, and Entrepreneurship (STRIDE), we create an environment where collaboration thrives, ideas flourish, and transformative changes happen. STRIDE represents more than just letters; it embodies our shared identity and drives our mission. We are dedicated to developing breakthrough therapies that transform patients’ lives, advancing medicine, and supporting one another in these pursuits. Immunocore is proud to be an equal opportunity employer. As such, we are committed to fostering an inclusive workplace where everyone feels valued, respected, and empowered. We encourage applications from individuals of all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, or any other characteristic protected by law.