At a Glance
- Tasks: Support project teams in pre-production and onsite at live events, managing budgets and client relationships.
- Company: Join 160over90, a global marketing agency known for creating impactful human connections.
- Benefits: Gain hands-on experience in a dynamic environment with opportunities for growth.
- Other info: Work in a fast-paced setting with a focus on creativity and collaboration.
- Why this job: Be part of exciting projects with leading brands and develop your skills in experiential marketing.
- Qualifications: Some industry knowledge and at least one year of agency experience required.
The predicted salary is between 30000 - 40000 £ per year.
Who We Are: 160over90 is an award-winning global marketing agency which forges stronger human connections and creates shared moments where people feel something real. With 800 thinkers, doers, and makers across every cultural corner of the world, the agency offers a full-service, channel-agnostic approach and a deep connection to the people, places, and properties that drive the conversation of tomorrow. 160over90 works with leading brands including AB InBev, Amazon, Coca-Cola, DP World, Macy’s, Marriott International, McDonald’s, Verizon and Visa. 160over90 is part of WME Group, a global representation business comprising the world’s leading talent, intellectual property and brands.
The Role and What You’ll Do: 160over90 is seeking a Project Coordinator to support the project team in the office during pre-production and onsite at live events. It’s a junior role that requires some industry knowledge and a minimum of one year of agency experience. You will build on your previous knowledge and experience to develop a greater understanding of the roles within each department and the tasks involved in varied projects. A hard-working, organised and practical individual will thrive in this role and will learn all the right skills to become a Junior Producer. Within this role you’ll work on all types of projects with a lesser or greater responsibility depending on the project scope and will have the opportunity to own small projects whilst learning the project process from start to finish as well as how to nurture and build client relationships. Each project will be different and may include experiential marketing, events, or hybrid virtual events.
Responsibilities:
- Ensure that all production and project processes are completed to the highest standard, are accurate, to budget and on time.
- Own the budget & client management process, both internally and for the client on projects up to £30k.
- Have ownership over elements such as furniture, catering, branding on medium to large projects.
- Attend weekly project team and client meetings and take minutes.
- Create, update, and distribute contact sheets, agendas, status reports, production and delivery schedules etc and send out pre and post meeting.
- Collate and format keynote documents to present to clients.
- Manage product and event deliveries, owning the relationship with our warehousing supplier and creating detailed schedules.
- Research supplier options, collate into supplier database and present them to the Project Director or EMEA VP of XML.
- Liaise with suppliers and external contractors in a positive and relationship building manner.
- Support the Project Leads and wider team in tasks that require support with a proactive approach e.g. errands, shopping, travel arrangements, project logistics, research.
- Logging receipts, creating purchase orders, and feeding into the budget management process.
- Represent the agency to clients, suppliers, and guests in a positive and approachable manner.
- Continually work hard to improve client satisfaction.
- Actively seek new ways to improve on completing tasks quickly and sharing methods with the team.
- Build on your knowledge of our client's brand identities and what would and wouldn’t work for each client.
- Build on your production and creative knowledge and if desired learn systems and programs within these departments, such as SketchUp, CAD, illustrator.
- Continue to build on existing skills for delivering successful events.
Essential Skills:
- Experience in office sharing programs (word, excel, teams).
- Mac user.
- Communicates effectively and constructively with the team and clients.
- Excellent written and presentation ability.
- Able to complete tasks at expected quality with strong attention to detail.
- Able to work on multiple projects simultaneously and prioritise workload.
- Flexible approach to problem solving.
- Bring fresh ideas to the team and challenge the status quo.
- Be experienced in working individually or within a team on a variety of projects.
- Confident when selling ideas to clients and colleagues.
- Experience in a fast-paced working environment.
- Experience working with clients of varied sizes in different sectors.
Personal Attributes, Behaviours and Values:
- A passion for experiential events and a genuine interest in sport.
- A positive can-do attitude.
- A solutions-based mindset.
- A natural gravitas and presence to make things happen.
- Punctual, meets deadlines and can prioritise deadlines.
- Ambitious, dynamic, autonomous, organised, self-motivated, calm, positive & resilient.
- Aware of current trends, openings, and experiences.
- An ability to think strategically about marketing challenges, whatever the brief, audience, or channel.
- Committed, enthusiastic, self-motivated and have high personal standards.
- A confident presenter who’s not afraid to be put on the spot and answer difficult questions.
160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.
Project Coordinator, Experiential employer: IMG LIVE
At 160over90, we pride ourselves on being an exceptional employer that fosters a vibrant and inclusive work culture, where creativity and collaboration thrive. As a Project Coordinator, you'll have the opportunity to work alongside industry leaders on exciting experiential projects, while benefiting from comprehensive training and growth opportunities that will help you advance your career in the dynamic world of marketing. Our commitment to employee satisfaction is reflected in our supportive environment, competitive benefits, and the chance to make meaningful connections with top-tier clients and brands.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator, Experiential
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, or even hit up social media platforms like LinkedIn. The more connections you make, the better your chances of landing that Project Coordinator gig.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, be ready to discuss your past experiences and how they relate to the role. Bring examples of your work, especially if you've been involved in experiential events or project management.
✨Tip Number 3
Be proactive! If you see a job opening that excites you, don’t just wait for the application process. Reach out directly to the hiring manager or team members. A friendly email expressing your interest can go a long way in making you stand out.
✨Tip Number 4
Keep learning! Stay updated on the latest trends in experiential marketing and project management. This shows your passion for the field and can give you an edge over other candidates. Plus, it’s a great conversation starter during interviews!
We think you need these skills to ace Project Coordinator, Experiential
Some tips for your application 🫡
Show Your Passion:When you're writing your application, let your enthusiasm for experiential events shine through! We want to see that you genuinely care about the role and the industry. Share any relevant experiences or projects that sparked your interest.
Tailor Your Application:Make sure to customise your application to fit the Project Coordinator role. Highlight your agency experience and any specific skills that align with the job description. We love seeing how you can bring your unique background to our team!
Be Clear and Concise:Keep your writing straightforward and to the point. We appreciate clarity, so avoid jargon and fluff. Make it easy for us to see why you’re a great fit for the position by sticking to the essentials.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at 160over90!
How to prepare for a job interview at IMG LIVE
✨Know Your Projects
Before the interview, research 160over90's recent projects and campaigns. Familiarise yourself with their approach to experiential marketing and be ready to discuss how your previous experience aligns with their work. This shows genuine interest and helps you stand out.
✨Showcase Your Organisational Skills
As a Project Coordinator, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be specific about the tools you used, like Excel or project management software, to keep everything on track.
✨Demonstrate Your Communication Skills
Effective communication is crucial in this role. Practice articulating your thoughts clearly and confidently. You might even want to prepare a brief presentation on a relevant topic to showcase your ability to convey ideas effectively, just like you would in client meetings.
✨Embrace a Solutions-Based Mindset
During the interview, be prepared to discuss challenges you've faced and how you overcame them. Highlight your problem-solving skills and your positive attitude towards finding solutions. This will resonate well with the agency's values and show that you're a proactive candidate.
