Operations Coordinator, Golf

Operations Coordinator, Golf

Operations Coordinator, Golf

Apply locations London – Chiswick Park time type Full time posted on Posted 3 Days Ago time left to apply End Date: March 8, 2025 (11 days left to apply) job requisition id JR24503

Who We Are:

IMG is a global leader in sports, fashion, events and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development.

Operations Coordinator, Golf

To assist on the operational aspects of the portfolio of Golf Events across the Golf Department.

Key Responsibilities and Accountabilities

• Provide timely and efficient operational assistance on various events and projects, including, but not limited to, event staging and infrastructure, brand implementation, and stakeholder coordination.
• Provide onsite event operational logistic support at golf tournaments, focusing on the customer and client experience.
• Support the planning of the event overlay and mapping of key infrastructure and routings.
• Provide timely reporting and minute taking, following up internally and externally as required.
• Coordinate with internal and external stakeholders to understand event requirements.
• Coordinate with internal departments to ensure the smooth execution of the event logistics, including ticketing/accreditation, catering, media & marketing, partnerships, rules etc.
• Work with suppliers and contractors to draw up specs and scopes of work.
• Conduct supplier procurement and work with internal and external stakeholders to make procurement decisions.
• Initiate and process supplier contracts and invoices.
• Coordinate with health and safety consultants to ensure suppliers and the event follow normal and safe working practices.
• Provide general event support and practical support for the day-to-day business.
• Conduct market research and data gathering as and when necessary.
• Provide support for the event Media Days, community engagement and any other PR-related activities.
• Conduct post-event evaluations, including analyses of what worked well and what can be improved in the future.
• Act as a presentable and professional IMG representative at all times.
• Any other duties that are within the scope of the role.

Unusual Challenges or Circumstances

• Regular weekend and evening work where you will be required to travel to events in line with the Golf portfolio.
• Travel for meetings and provide additional support as part of the role.
• Some unsociable hours involved in line with the nature of golf events.

Key Results Areas

• Demonstrate careful time management to meet deadlines.
• Understand and be able to prioritise.
• Demonstrate knowledge of the workings of a golf event.
• Demonstrate professionalism both in work and appearance.
• Demonstrate the ability to be accountable for the quality of outputs.
• Demonstrate a continuous improvement approach.
• Demonstrate positive individual and team behaviours.
• Fully aware of cost impacts by having a focus on cost control within the event budgets.

Knowledge and Experience

• Experienced user in MS Office Software.
• An understanding of the Golf Industry is preferred but not essential.
• Experience of working in the events environment.
• Demonstrable time management and prioritisation skills.
• Ability to work effectively as part of a team.
• Demonstrate attention to detail and output focus.

Skills & Abilities (Personal and Professional)

• Ability to respect the confidentiality of relevant information and documentation.
• Strong organisational skills.
• Ability to prioritise and manage conflicting tasks.
• Ability to multitask, be proactive and show initiative in a fast-paced environment.
• Strong verbal and written communication skills in a clear and concise manner.
• Working knowledge of Word, Excel, Outlook and PowerPoint.
• Ability to build long lasting working relationships with internal and external stakeholders.
• Ability to self-direct and motivate, working at times with minimal supervision.
• A strong team player that is flexible and dependent on business demand.
• Excellent time management skills, ability to work calmly under pressure whilst meeting deadlines.
• Customer focused approach with a presentable appearance.
• Flexible and willing and able to work nonstandard work hours, and weekends as required.

Qualifications and Training

• Educated to degree level or equivalent is preferred.
• UK Driving License.
• First Aid training desirable.
• IOSH certification desirable.

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

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