At a Glance
- Tasks: Coordinate exciting live and virtual events while supporting the project team.
- Company: Join 160over90, a global marketing agency known for creating impactful experiences.
- Benefits: Gain hands-on experience in event production and client management.
- Other info: Dynamic work environment with opportunities for growth and creativity.
- Why this job: Be part of innovative projects with top brands and develop your skills.
- Qualifications: Some agency experience and a passion for experiential events required.
The predicted salary is between 30000 - 40000 £ per year.
Who We Are: 160over90 is an award-winning global marketing agency which forges stronger human connections and creates shared moments where people feel something real. With 800 thinkers, doers, and makers across every cultural corner of the world, the agency offers a full-service, channel-agnostic approach and a deep connection to the people, places, and properties that drive the conversation of tomorrow. 160over90 works with leading brands including AB InBev, Amazon, Coca-Cola, DP World, Macy’s, Marriott International, McDonald’s, Verizon and Visa. 160over90 is part of WME Group, a global representation business comprising the world’s leading talent, intellectual property and brands.
The Role and What You’ll Do: 160over90 is seeking a Project Coordinator to support the project team in the office during pre-production and onsite at live events. It’s a junior role that requires some industry knowledge and a minimum of one year of agency experience. You will build on your previous knowledge and experience to develop a greater understanding of the roles within each department and the tasks involved in varied projects. A hard-working, organised and practical individual will thrive in this role and will learn all the right skills to become a Junior Producer. Within this role you’ll work on all types of projects with a lesser or greater responsibility depending on the project scope and will have the opportunity to own small projects whilst learning the project process from start to finish as well as how to nurture and build client relationships. Each project will be different and may include experiential marketing, events, or hybrid virtual events.
Responsibilities:
- Ensure that all production and project processes are completed to the highest standard, are accurate, to budget and on time.
- Own the budget & client management process, both internally and for the client on projects up to £30k.
- Have ownership over elements such as furniture, catering, branding on medium to large projects.
- Attend weekly project team and client meetings and take minutes.
- Create, update, and distribute contact sheets, agendas, status reports, production and delivery schedules etc and send out pre and post meeting.
- Collate and format keynote documents to present to clients.
- Manage product and event deliveries, owning the relationship with our warehousing supplier and creating detailed schedules.
- Research supplier options, collate into supplier database and present them to the Project Director or EMEA VP of XM.
- Liaise with suppliers and external contractors in a positive and relationship building manner.
- Support the Project Leads and wider team in tasks that require support with a proactive approach e.g. errands, shopping, travel arrangements, project logistics, research.
- Logging receipts, creating purchase orders, and feeding into the budget management process.
- Represent the agency to clients, suppliers, and guests in a positive and approachable manner.
- Continually work hard to improve client satisfaction.
- Actively seek new ways to improve on completing tasks quickly and sharing methods with the team.
- Build on your knowledge of our client's brand identities and what would and wouldn’t work for each client.
- Build on your production and creative knowledge and if desired learn systems and programs within these departments, such as SketchUp, CAD, illustrator.
- Continue to build on existing skills for delivering successful events.
Essential Skills:
- Experience in office sharing programs (word, excel, teams).
- Mac user.
- Communicates effectively and constructively with the team and clients.
- Excellent written and presentation ability.
- Able to complete tasks at expected quality with strong attention to detail.
- Able to work on multiple projects simultaneously and prioritise workload.
- Flexible approach to problem solving.
- Bring fresh ideas to the team and challenge the status quo.
- Be experienced in working individually or within a team on a variety of projects.
- Confident when selling ideas to clients and colleagues.
- Experience in a fast-paced working environment.
- Experience working with clients of varied sizes in different sectors.
Personal Attributes, Behaviours and Values:
- A passion for experiential events and a genuine interest in sport.
- A positive can-do attitude.
- A solutions-based mindset.
- A natural gravitas and presence to make things happen.
- Punctual, meets deadlines and can prioritise deadlines.
- Ambitious, dynamic, autonomous, organised, self-motivated, calm, positive & resilient.
- Aware of current trends, openings, and experiences.
- An ability to think strategically about marketing challenges, whatever the brief, audience, or channel.
- Committed, enthusiastic, self-motivated and have high personal standards.
- A confident presenter who’s not afraid to be put on the spot and answer difficult questions.
160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.
Experiential Events Project Coordinator (Live & Virtual) in London employer: IMG LIVE
At 160over90, we pride ourselves on being an exceptional employer that fosters a vibrant and inclusive work culture, where creativity and collaboration thrive. As an Experiential Events Project Coordinator, you will benefit from hands-on experience in a dynamic environment, with ample opportunities for professional growth and development while working alongside industry leaders on exciting projects for renowned global brands. Our commitment to employee satisfaction is reflected in our supportive team atmosphere and the chance to make meaningful contributions to innovative marketing campaigns.
StudySmarter Expert Advice🤫
We think this is how you could land Experiential Events Project Coordinator (Live & Virtual) in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, and don’t be shy to reach out on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, bring a portfolio or examples of your work. This is your time to shine and demonstrate what you can bring to the table.
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Reach out directly and express your interest. A well-timed email can make all the difference!
✨Tip Number 4
Keep learning! Stay updated on industry trends and tools that are relevant to experiential events. The more knowledge you have, the more valuable you’ll be to potential employers. Plus, it shows your passion for the field!
We think you need these skills to ace Experiential Events Project Coordinator (Live & Virtual) in London
Some tips for your application 🫡
Show Your Passion:When you're writing your application, let your enthusiasm for experiential events shine through! We want to see that you genuinely care about the industry and have a keen interest in making memorable experiences.
Tailor Your CV:Make sure to customise your CV to highlight relevant experience and skills that match the job description. We love seeing how your past roles have prepared you for this position, so don’t hold back!
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so make sure your writing is easy to read and free of jargon. This will help us understand your qualifications quickly!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at IMG LIVE
✨Know Your Stuff
Before the interview, dive deep into 160over90's recent projects and clients. Familiarise yourself with their approach to experiential events and think about how your past experiences align with their work. This will show that you're genuinely interested and prepared.
✨Showcase Your Organisational Skills
As a Project Coordinator, being organised is key. Prepare examples of how you've successfully managed multiple projects or tasks in the past. Bring up specific tools or methods you used to keep everything on track, as this will demonstrate your ability to handle the role's demands.
✨Be Ready to Discuss Client Relationships
Since you'll be managing client interactions, think of times when you've built strong relationships with clients or colleagues. Be ready to share how you approached these situations and what you did to ensure satisfaction, as this will highlight your interpersonal skills.
✨Bring Fresh Ideas
160over90 values innovation, so come prepared with a few creative ideas for experiential events. Think about current trends in the industry and how they could be applied to potential projects. This will show that you're not just a follower but someone who can contribute to the agency's forward-thinking approach.
