Experiential Events Project Coordinator (Live & Virtual)

Who We Are: 160over90 is an award-winning global marketing agency which forges stronger human connections and creates shared moments where people feel something real. With 800 thinkers, doers, and makers across every cultural corner of the world, the agency offers a full-service, channel-agnostic approach and a deep connection to the people, places, and properties that drive the conversation of tomorrow. 160over90 works with leading brands including AB InBev, Amazon, Coca-Cola, DP World, Macy’s, Marriott International, McDonald’s, Verizon and Visa. 160over90 is part of WME Group, a global representation business comprising the world’s leading talent, intellectual property and brands.

The Role and What You’ll Do: 160over90 is seeking a Project Coordinator to support the project team in the office during pre-production and onsite at live events. It’s a junior role that requires some industry knowledge and a minimum of one year of agency experience. You will build on your previous knowledge and experience to develop a greater understanding of the roles within each department and the tasks involved in varied projects. A hard-working, organised and practical individual will thrive in this role and will learn all the right skills to become a Junior Producer. Within this role you’ll work on all types of projects with a lesser or greater responsibility depending on the project scope and will have the opportunity to own small projects whilst learning the project process from start to finish as well as how to nurture and build client relationships. Each project will be different and may include experiential marketing, events, or hybrid virtual events.

Responsibilities:

• Ensure that all production and project processes are completed to the highest standard, are accurate, to budget and on time.
• Own the budget & client management process, both internally and for the client on projects up to £30k.
• Have ownership over elements such as furniture, catering, branding on medium to large projects.
• Attend weekly project team and client meetings and take minutes.
• Create, update, and distribute contact sheets, agendas, status reports, production and delivery schedules etc and send out pre and post meeting.
• Collate and format keynote documents to present to clients.
• Manage product and event deliveries, owning the relationship with our warehousing supplier and creating detailed schedules.
• Research supplier options, collate into supplier database and present them to the Project Director or EMEA VP of XM.
• Liaise with suppliers and external contractors in a positive and relationship building manner.
• Support the Project Leads and wider team in tasks that require support with a proactive approach e.g. errands, shopping, travel arrangements, project logistics, research.
• Logging receipts, creating purchase orders, and feeding into the budget management process.
• Represent the agency to clients, suppliers, and guests in a positive and approachable manner.
• Continually work hard to improve client satisfaction.
• Actively seek new ways to improve on completing tasks quickly and sharing methods with the team.
• Build on your knowledge of our client's brand identities and what would and wouldn’t work for each client.
• Build on your production and creative knowledge and if desired learn systems and programs within these departments, such as SketchUp, CAD, illustrator.
• Continue to build on existing skills for delivering successful events.

Essential Skills:

• Experience in office sharing programs (word, excel, teams).
• Mac user.
• Communicates effectively and constructively with the team and clients.
• Excellent written and presentation ability.
• Able to complete tasks at expected quality with strong attention to detail.
• Able to work on multiple projects simultaneously and prioritise workload.
• Flexible approach to problem solving.
• Bring fresh ideas to the team and challenge the status quo.
• Be experienced in working individually or within a team on a variety of projects.
• Confident when selling ideas to clients and colleagues.
• Experience in a fast-paced working environment.
• Experience working with clients of varied sizes in different sectors.

Personal Attributes, Behaviours and Values:

• A passion for experiential events and a genuine interest in sport.
• A positive can-do attitude.
• A solutions-based mindset.
• A natural gravitas and presence to make things happen.
• Punctual, meets deadlines and can prioritise deadlines.
• Ambitious, dynamic, autonomous, organised, self-motivated, calm, positive & resilient.
• Aware of current trends, openings, and experiences.
• An ability to think strategically about marketing challenges, whatever the brief, audience, or channel.
• Committed, enthusiastic, self-motivated and have high personal standards.
• A confident presenter who’s not afraid to be put on the spot and answer difficult questions.

160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.