Recruitment Coordinator

As a Recruitment Coordinator, you will play a critical role in delivering a seamless and efficient recruitment process while ensuring an exceptional candidate experience. You will partner closely with recruiters, hiring managers, and candidates to coordinate recruitment activities, manage operational processes, and support continuous improvement initiatives across the hiring lifecycle. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys creating structure and efficiency.

Your Core Responsibilities

• Coordinate interview scheduling and manage end-to-end logistics across multiple stakeholders and time zones
• Coordinate and facilitate the smooth running of interviews at all stages of the recruitment process, both virtually and in person
• Deliver a high-quality candidate experience through timely communication, professionalism, and proactive support throughout the recruitment process
• Maintain and administer the Applicant Tracking System (ATS) and recruitment portals, ensuring accurate and up-to-date candidate records
• Collect and consolidate interview feedback to ensure it is completed, organised, and ready for use in calibration sessions and hiring discussions
• Oversee offer generation, approvals, and employment contract administration in partnership with recruiters, HR, and hiring managers
• Prepare recruitment reports, track hiring metrics, and support retrospective reviews to identify process improvements
• Contribute to recruitment projects and initiatives focused on operational excellence, automation, and process optimisation
• Provide operational and administrative support to recruiters and hiring managers throughout the hiring lifecycle
• Ensure recruitment processes are compliant, well-documented, and aligned with internal standards and best practices

Your Skills & Experience

• Strong organisational and planning skills with the ability to manage multiple priorities simultaneously
• Exceptional attention to detail and commitment to accuracy
• Excellent interpersonal and communication skills, both written and verbal
• Confident stakeholder coordination and communication skills across different levels of the organisation
• Passion for delivering an exceptional candidate experience and providing high-quality candidate care
• Comfortable working with recruitment systems, data, and reporting tools
• Strong process management mindset with the ability to identify inefficiencies and recommend improvements
• Proactive, dependable, and solution-oriented with a strong sense of ownership
• Ability to work effectively in a fast-paced, collaborative environment
• Previous experience in recruitment coordination, HR operations, talent acquisition support, or a similar administrative role is preferred
• Financial services or trading experience a distinct plus
• Familiarity with ATS platforms and recruitment workflows is an advantage

About Us

IMC is a research-driven trading firm where quantitative modeling, machine learning, and engineering shape how modern markets are traded. A stabilizing force in markets since 1989, we provide liquidity across trading venues, delivering the best outcome in value and risk management to investors. Using our own technology and capital, we build proprietary systems and algorithms that operate across global markets. Our researchers, traders, and engineers work as a collective, combining rapid experimentation, advanced infrastructure, and real-time feedback to turn insight into execution and execution into advantage.

IMC Trading’s operations are global in nature and the ability to travel to the United States for work is a requirement of the graduate traineeship program. Please note that the U.S. Consulate General is currently facing challenges with visa approvals for candidates from Russia, Belarus, Iran or Ukraine. As a result, we will be unable to proceed with your candidacy for the graduate traineeship program at this time. We greatly appreciate your understanding and hope to consider you for future opportunities.

At IMC, we understand the importance of diversity, equity and inclusion, and are committed to continually improving this in our recruitment process. As part of our commitment, we have added an additional question below, to better understand our candidates, and focus our marketing, sourcing and interviewing efforts, to ensure equitable outcomes. This question is voluntary, and the information you provide will only be used for the purpose stated above and will not be shared with interviewers in the application process. If you do not wish to provide a response to the question, there will be no adverse impact on your application.

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