At a Glance
- Tasks: Be the operational backbone of our London office and support teams across multiple countries.
- Company: Join imagino, a dynamic tech scale-up with a collaborative culture and global reach.
- Benefits: Enjoy a competitive salary, performance bonuses, hybrid working, and generous leave.
- Other info: Inclusive workplace committed to valuing diverse backgrounds and empowering success.
- Why this job: Make a real impact in a high-performing team while developing your skills.
- Qualifications: Experience in operations or office management, strong organisational skills, and finance knowledge.
The predicted salary is between 40000 - 45000 £ per year.
Our next-generation Customer Data Platform (CDP) empowers organisations to unify customer data, create real-time insights, and deliver highly personalised experiences across every channel.
Trusted by leading global brands, we help businesses unlock the full value of their customer data while driving innovation and growth.
- With offices in
- France, the United Kingdom and the United States
, imagino is an ambitious, well-funded technology scale-up with an international mindset and a collaborative culture.
As we continue to expand globally, we're looking for talented people who enjoy taking ownership, embracing new challenges and making a genuine impact.
Joining imagino means becoming part of a supportive, high-performing team where your ideas are valued, your development is encouraged, and your contributions help shape the future of the business.
The Role
We're looking for a proactive, highly organised
Operations & Office Manager to be the operational backbone of our London office, supporting a team of 12 employees while also providing operational support to our US team of 10.
Reporting directly to our CFO, based in France, you will work closely with colleagues across HR, Finance, Legal and IT in our UK, France and US offices.
This is a varied, hands-on role where no two days are the same.
You'll play a vital role in ensuring the smooth day-to-day running of the business, supporting multiple functions including finance, HR, sales operations and office management.
If you're someone who enjoys taking ownership, solving problems and keeping everything running efficiently, we'd love to hear from you.
- What You'll Be Doing
- Process customer orders and manage deal registrations
- Calculate sales commissions accurately and on time.
- Raise and manage customer invoices.
- Reconcile supplier invoices, corporate credit card transactions and employee expenses
- Ensure timely processing of payments and maintain accurate financial records.
- Support accounts receivable activities, including payment follow-up and collections.
- HR & People Operations
- Lead the onboarding process for new employees, including equipment procurement, account creation and system access.
- Maintain accurate employee records and HR documentation.
- Office & Facilities Management
- Act as the first point of contact for visitors and incoming telephone calls.
- Coordinate meeting rooms, office facilities and internal events.
- Manage office supplies and purchase requisitions.
- Ensure the office operates efficiently.
What We're Looking For
- Previous experience in Operations, HR admin, Office Management, Executive Assistant or Business Support.
- Strong finance administration experience (Xero would be a plus).
- Experience coordinating employee onboarding.
- Excellent organisational skills and attention to detail.
- Strong written and verbal English communication skills.
- Proactive, self-motivated and comfortable collaborating across multiple countries and time zones.
- Hiring Process
- Stage 1: 30-minute Microsoft Teams interview with Talent Acquisition Manager.
- Stage 2: One-hour Microsoft Teams interview with the CFO.
- Stage 3: One-hour face-to-face interview with the London team.
What We Offer
- Salary range: £40k–£45k per year
- Performance bonus of up to 8%.
- High-impact role within a growing international scale-up.
- Hybrid working (3 office / 2 remote).
- 25 days annual leave plus bank holidays (carry over up to 5 days).
- 4% employer pension contribution matching.
- Life assurance and group income protection.
- Supportive international team culture.
- Our Commitment to Inclusion
At imagino, we're committed to creating an inclusive workplace where everyone feels valued, respected and empowered to succeed.
We welcome applications from people of all backgrounds and are proud to be an equal opportunities employer.
If you require any reasonable adjustments during the recruitment process, please let us know.
#J-18808-Ljbffr
Operations & Office Manager in London employer: imagino
At imagino, we pride ourselves on being an excellent employer, offering a dynamic and collaborative work culture that empowers our employees to take ownership and make a meaningful impact. With a strong focus on professional development, competitive benefits including a performance bonus and hybrid working options, and a commitment to inclusivity, our London office is the perfect place for proactive individuals looking to thrive in a fast-paced technology scale-up environment.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Office Manager in London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like imagino.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like imagino.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Operations & Office Manager in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to imagino.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of imagino. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at imagino
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with imagino, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at imagino, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for imagino could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at imagino as they’re likely seeking a candidate who can enhance their workplace culture.
