Team resourcing and administration (approx 90% of working week)
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Manage all resource requests within our Resource Management System, Worksome
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Obtain the relevant information from freelance briefs "FL Brief, FAF & IT Ticket Email Template" provided by Project Leads, using effective questioning in order to make meaningful suggestions for resource requests
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Develop an understanding of all projects within the team, to aid understanding of the resource requirements
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Develop or show a good understanding of the various expertise and people used across projects to help deploy people so they are best utilised.
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Source people to fill positions, initially internal resource and next search our database to find known freelancers to undertake freelance positions
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Work with P&C where a wider net needs casting to fill available positions
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Assign resources in consultation with the Business Director, Project Leads and Discipline Leads
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Adjust resource assignments based on changing deadlines and workload. This includes making adjustments to each project schedule and overall workload as and when a project demands change
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Coordinate with the Business Director and Finance Director on all external freelance requirements in order to obtain approval
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Monitor billable hours and utilisation using Maconomy reporting tools
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Own Worksome workflow and all Freelance Admin
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Key liaison between legal and the Account Teams for contractor Non-Disclosure Agreement requests
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Work with IT in order to manage the onboarding process for all new starters (freelance)
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Support freelancers / contractors with any queries they may have
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Pro-actively contribute to Imagination’s cultural initiatives
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Provide flexible support on administrative tasks within the team
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Providing accurate updates and managing Hub Planner for an internal resource request
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Timesheet Tracking for Imagination employees
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Liaise with Legal to create NDAs for freelancers when necessary
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Onboarding New Permanent staff with the relevant information including timesheets, Maconomy, Hubplanner.
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Create reports from our software platforms Hubplanner and Worksome to provide meaningful insights
Cultural support (approx 10% of working week)
Support the Administration Manager & Personal Assistant with Cultural activities within the business.
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Pro-actively contribute to Imagination’s cultural initiatives
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Supporting with New Starter Onboarding (Permanent) / Ordering and providing the Welcome Kit
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Supporting with Milestone Life Event Gifts (e.g. baby etc.)
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Supporting with Leaving Cards / Presents / Drinks
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Supporting with Company Drinks / Socials
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Freelance recruitment experience (Resource Management or Freelance internal Recruiter)
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Creative Agency experience
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Highly organised with exceptional attention to detail
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Proactive, self-motivated with a can-do attitude
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Multi-tasker, with effective time management skills
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Solutions-focused; creative / lateral thinker / problem solver
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Ability to take briefs with Project Leads and translate into effective freelance searches in Worksome
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Effective interviewing skills
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Good negotiation skills
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Mentoring and has the ability to develop others (preferred)
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Calm under pressure
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Approachable with a team oriented personality
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Good written and verbal communication skills
What we can offer you:
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Work with a state-of-the-art product and deliver it to exciting and innovative brands.
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Learning and development opportunities that contribute to professional growth.
Wellness
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Private Medical Insurance (including discounted gym options)
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Discounted Healthcare Cash Plan
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Help at hand EAP
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In-Office Gym (London office only)
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Life Insurance 4 x salary
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Health Assessment (BUPA)
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Dedicated DE&I Board, * 25 days annual leave
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Birthday day off and gift
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Discretionary Annual Bonus
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Generous Family Leave policies with New Parent Coaching & Support
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Various learning & development platforms for e-learning
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Enhanced pension contribution
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Cyclescheme
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Discounted Private Dental
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Income Protection (Employee)
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Subsidised Electric Car Scheme
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Home technology tax free loan
Perks
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Hybrid Working (3 office days)
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Company socials
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Pet friendly office
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Lunch & Learns
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Wellness webinars
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Educational webinars
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Subsidised Cafe (London office only)
Contact Detail:
Imagination Recruiting Team