Technology Studio Team Assistant in London

London Full-Time No working from home possible

Apply Now

Please note this is a 5-month FTC initially

The Technology Studio creates immersive, interactive and emerging-technology experiences for Imagination’s clients. We are looking for a proactive and organised Team Assistant to help the Studio operate effectively and contribute to its work across digital production, creative technology, AI and innovation.

You will help manage diaries, meetings, administration, resourcing, finances and equipment, while also supporting presentations, research, Innovation Lab activities and internal initiatives. However, this is not a conventional administrative role. We are looking for someone curious, adaptable and willing to take on different types of challenges. You may be coordinating freelancers one day, researching an emerging technology the next, and then helping prepare a client presentation or Innovation Lab event.

The role offers strong potential for progression. Depending on your interests, strengths and performance, it could provide a route into Creative Technology, Digital Production, Client Services or other disciplines within Imagination.

Key Responsibilities

Team and leadership support

Provide day-to-day support to the Global Creative Technology Director and Head of Digital Production.
Help manage diaries, schedule meetings and events for internal and external participants.
Organise team, project and leadership meetings, including rooms, video calls and supporting materials.
Prepare agendas, capture actions and help ensure agreed follow-ups are completed.
Support travel arrangements, expenses, purchasing and other administrative requirements.
Handle sensitive or confidential information appropriately.

Studio coordination

Help maintain team plans, project trackers, resource information and reporting documents.
Coordinate the onboarding and offboarding of employees, freelancers and other collaborators.
Liaise with HR, IT, Finance, Production and other departments to ensure people have the access, equipment and information they need.
Raise purchase orders, process invoices and support project and departmental financial administration.
Help organise team events, training sessions, workshops and social activities.
Owning our client asset and license trackers, ensuring media and licenses are logged during job wrap
Asset Research, liaising, briefing and buying in stock media (3D, images and video)

Presentations and communication

Support the creation and formatting of internal and client-facing presentations.
Turn research, notes and project information into clear, well-structured slides.
Help maintain credentials, case studies, project summaries and other Technology Studio materials.
Gather updates from across the team and support internal communications about projects, innovation and new capabilities.
Proofread and quality check documents before they are shared.

AI and innovation

Undertake focused research into AI, emerging technologies, tools and relevant industry developments.
Summarise findings clearly, identifying potential applications for Imagination and its clients.
Support AI and innovation initiatives, including research, coordination, documentation and presentations.
Experiment with approved AI tools to improve research, administration and content development processes.
Help organise demonstrations, internal learning sessions and technology show-and-tells.
Apply appropriate care to the accuracy, confidentiality and responsible use of AI generated material.

Imagination Innovation Lab

Support the Lab manager in helping keep the Innovation Lab organised, presentable and ready for client and internal sessions.
Coordinate bookings, demonstrations, visitors, equipment and supporting materials.
Assist with the preparation and delivery of Lab tours, workshops and events.
Work with specialists to ensure prototypes and demonstrations are ready and correctly presented.
Support the Lab Manager to maintain an overview of Lab equipment, experiences and supporting information.

Resourcing and equipment

Support the booking and administration of freelancers and specialist suppliers.
Liaise with relevant teams to ensure contracts, purchase orders, system access and payments are progressed.
Maintain records of Technology Studio hardware and equipment.
Coordinate equipment bookings, loans, returns and storage.
Support the preparation of equipment and materials for events, installations, workshops and on-site delivery.

Project support

Provide coordination and administrative support to digital projects when required.
Support research, supplier coordination, workshop preparation and small project budgets.
Assist teams during busy delivery periods, including occasional on-site support where appropriate.

Skills, Knowledge & Expertise

Previous experience in an administrative, coordination, production or team-support role is desirable. Internships and relevant work experience will be considered.
Experience in a creative agency, production company, technology business or similar environment would be useful, but is not essential.
Strong organisational skills and close attention to detail.
Confident using Google Workspace and/or Microsoft Office, particularly presentation and spreadsheet software.
Able to create clear, professional and visually consistent presentations.
Strong written and verbal communication skills.
Comfortable learning new digital tools and working with technology focused teams.
An interest in AI, emerging technology, digital experiences or creative production.
Able to manage multiple priorities and follow tasks through to completion

Personal attributes

Proactive and willing to take ownership rather than wait to be instructed.
Curious about technology, creativity and how new ideas can be applied.
Resourceful and comfortable tackling unfamiliar challenges.
Broadly capable across different areas, with the potential to develop deeper expertise over time.
Positive, approachable and able to build relationships across different disciplines and levels of seniority.
Calm under pressure and able to respond constructively when priorities change.
Collaborative, inclusive and willing to help others.
Ambitious and motivated to learn, develop and progress.
Practical, dependable and committed to producing high-quality work.

Development and progression

This role is intended to be an entry point into the wider work of the Technology Studio, rather than a fixed administrative track.

The successful candidate will gain exposure to client projects, digital production, creative technology, AI and innovation, alongside the core operational responsibilities of the role. There is strong potential to develop towards Creative Technology, Digital Production, Client Services or another relevant discipline, based on individual aptitude, interests, performance and business requirements.

Job Benefits

Wellness

Private Medical Insurance (including discounted gym options)
Discounted Healthcare Cash Plan
Discounted Private Dental Insurance
Paid leave to support caring requirements, dependents, sickness, compassionate leave etc.
Employee Assistance Programme (Help@ hand)
In-Office Gym (London office only)
Life Insurance - 4xsalary
Annual Health Assessment & Flu Vaccinations
Trained Mental Health First Aiders are available for support

Benefits

25 Days Annual Leave (pro-rata for part-time roles)
Birthday Day Off plus a birthday gift
Discretionary Annual Bonus
Generous Family Leave Policies with coaching and support for new parents
Tailored Learning & Development for Career Development
Enhanced Pension Contributions
Cycle-to-Work Scheme
Season Ticket Travel Loans
Income Protection (employee-only benefit)
Subsidised Electric Car Scheme
Home Technology Scheme (tax-efficient loan for tech equipment)
Unpaid Sabbatical opportunities

Perks

Hybrid Working (3 in-office days per week)
Company Events and socials
Pet-friendly office
Lunch & Learns sessions
Wellness & Educational webinars
Subsidised Café (London office only)