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- Tasks: Support daily operations in a creative architectural studio and assist with various administrative tasks.
- Company: Dynamic architectural studio focused on hospitality and sustainability.
- Benefits: Private health insurance, cycle-to-work scheme, flexible hours, and visa assistance for relocators.
- Other info: Opportunity to work abroad for up to 15 days a year.
- Why this job: Join a vibrant team and thrive in a fast-paced, creative environment.
- Qualifications: Experience in operations, strong communication skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking an Operations Coordinator to support the daily operations of our 75-person architectural studio. This position will work directly with the Head of Operations, Front of House Coordinator, and Housekeeper to ensure efficient studio operations while maintaining our established hospitality-focused culture. This role offers an excellent opportunity for an ambitious and agile professional who thrives in a dynamic, fast-paced and creative environment. This position requires full-time presence in our London studio.
Responsibilities
- Provide general administrative support
- Assist with maintaining accurate records and database systems
- Assist with general stock takes and supplies ordering
- Support staff with travel bookings through the third-party booking service
- Cover and support the FOH Office Coordinator when absent or away from the front desk
- Provide cover for other operational roles during periods of absence or leave
- Assist with AM/PM studio walkarounds to ensure the studio and its facilities remain organised and set up for efficient working
- Assist with coordinating studio improvement initiatives, facilities suppliers and maintenance visits
- Undertake opening and closing duties as required
- Provide support to the H&S team, including minute taking, weekly alarm testing and other H&S-related activities
- Support the planning and preparation of studio breakfasts, lunches and all staff events and trips
Skills and experience
- Agility and willingness to assist across various studio functions
- Excellent interpersonal and communication skills
- Previous experience in a similar operational role
- Proactive problem-solving skills
- Ability to multitask in a fast-paced environment
- Strong organisational skills with excellent attention to detail
Benefits
Our studio offers a dynamic and creative environment, supported by a talented and dedicated team of 75 staff members who are committed to environmental and social sustainability. In addition to a stimulating work culture, we provide a range of employee benefits, including private health insurance, a cycle-to-work scheme, a cash health plan, employer pension contributions, an employee assistance plan, and enhanced maternity and paternity leave. For candidates who need to relocate to London, we also offer visa assistance. Our flexible core hours policy allows you to customise your working day, and we also provide the opportunity to work abroad for up to 15 days a year.
Operations Coordinator (3 Month Fixed Term Contract) London employer: Image Simon Menges
Contact Detail:
Image Simon Menges Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator (3 Month Fixed Term Contract) London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at the studio. You never know who might put in a good word for you!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us how your skills align with our hospitality-focused environment and be ready to share examples of your agility in past roles.
✨Tip Number 3
Practice your communication skills! Since this role involves a lot of interaction, being able to articulate your thoughts clearly will set you apart. Consider mock interviews with friends or family.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in joining our dynamic team.
We think you need these skills to ace Operations Coordinator (3 Month Fixed Term Contract) London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous operational roles and any relevant achievements that show you can thrive in a fast-paced environment like ours.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our studio. Mention your agility, problem-solving skills, and how you can contribute to our hospitality-focused culture.
Show Off Your Organisational Skills: Since this role requires strong organisational skills, give examples of how you've successfully managed multiple tasks in previous jobs. We love seeing how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Image Simon Menges
✨Know the Studio Inside Out
Before your interview, take some time to research the architectural studio's projects and culture. Familiarise yourself with their recent work and values, as this will help you demonstrate your genuine interest in the role and how you can contribute to their hospitality-focused environment.
✨Showcase Your Agility
Since the role requires agility and multitasking, prepare examples from your past experiences where you've successfully juggled multiple responsibilities. Be ready to discuss how you adapted to changing situations and supported various functions within a team.
✨Highlight Your Interpersonal Skills
As an Operations Coordinator, you'll be working closely with different team members. Think of specific instances where your excellent communication skills made a difference in a project or resolved a conflict. This will show that you're not just a doer but also a team player.
✨Prepare for Practical Scenarios
Expect to be asked about how you'd handle real-life operational challenges. Prepare for situational questions related to administrative support, health and safety tasks, or event planning. Practising your responses will help you feel more confident and articulate during the interview.