Reporting to: Head of Operations
We are seeking a Studio and Facilities Coordinator to support the daily operations of our 75-person architectural studio. This role involves working directly with the Head of Operations, Front of House Coordinator, and Housekeeper to ensurethat thestudioremainsorganised andset up for efficient working and that ourestablished hospitality-focused culture ismaintained. This role offers an excellent opportunity for an ambitious, proactive and agile professional who thrives in a dynamic,fast pacedand creative environment.This position requires full-time presence in our London studio.
Responsibilities
Studio and facilities
- Act as an internal ambassador for how we use our LPS ‘house’ and promote a culture of collaboration and respectful use of the office spaces
- Conduct AM/PM walkarounds and studio opening/closing as required responding proactively to any facilities issues
- Own PPM and compliance schedule, maintain asset registers and records
- Coordinate planned/reactive maintenance and contractors, permits and RAMS
- Monitor storage, sample library, modelshop and library organisation
- Conduct stock takes and ordering of facilities supplies
- Support studio improvements and minor moves/changes
- Administer the studio access control system and undertake keyholder and new starter inductions
- Liaise with Subtenants on facilities related matters
Health and safety
- Conduct weekly alarm testing, statutory checks and maintain logs
- Support H&S committee with minute taking and action tracking
- Assist with risk assessments and emergency drills
- Restock first aid equipment
- Champion safe working, manual handling, and sustainability practices
Front of House and operational cover
- Cover and support the FOH Office Coordinator when absent or away from the Front Desk
- Provide support for other operational roles during periods of absence or leave
- Support the planning and preparation of studio breakfasts, lunches and all staff events and trips
Skills and experience
- Proactive problem-solving skills and ability to take responsibility, multitask and prioritise in a fast-paced environment
- Excellent time management and communication skills
- Experience in a facilities/operations or studio coordination role (creative/architecture environment a plus)
- Confident with supplier/contractor coordination and basic compliance/PPM
- Comfortable undertaking basic handy-tasks
- IOSH Managing Safely or other H&S qualifications
- Fire Warden, First Aid at Work
What we offer
Our studio offers a dynamic and creative environment, supported by a talented and dedicated team of 75 staff members who are committed to environmental and social sustainability.
In addition to a stimulating work culture, weprovidea range of employee benefits, including private health insurance, a cycle-to-work scheme, a cash health plan, employer pension contributions, an employeeassistanceplan, and enhanced maternity and paternity leave. For candidates who need torelocateto London, we also offer visaassistance.
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Studio and Facilities Coordinator London employer: Image Simon Menges
As a leading design studio committed to excellence and sustainability, we offer Architectural Assistants and Architects a collaborative environment where creativity thrives. Our supportive culture encourages professional growth through diverse project challenges, while our comprehensive benefits package, including private health insurance and flexible working options, ensures a rewarding work-life balance in a vibrant location.
