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- Tasks: Support the founder in managing schedules, travel, and communications across global studios.
- Company: Join a renowned architectural practice with a focus on innovation and creativity.
- Benefits: Enjoy private health insurance, flexible hours, and generous parental leave.
- Other info: Collaborate with diverse teams and enjoy a dynamic work culture.
- Why this job: Be at the heart of creative decision-making and help shape exciting projects worldwide.
- Qualifications: 4+ years as a personal or executive assistant in fast-paced environments.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking an exceptional Personal Assistant to support our practice founder, David Chipperfield, in his innovative work across our studios in London, Berlin, Milan, Shanghai and Santiago de Compostela. An essential aspect of the role is helping to establish and maintain a clear set of daily priorities. You will play a key part in ensuring that time, information and commitments are organized in a way that supports a manageable workload and allows space for focused decision-making and creative work. This includes managing correspondences, complex schedules and travel arrangements, preparing information in a concise and accessible form, and supporting the flow of communication around David’s responsibilities. The role also includes collaborating with David’s wife, Evelyn Stern, assisting with diary management, invitations and personal commitments. Accuracy, careful judgement, strong organisational skills and an ability to handle a wide range of matters with consistency and professionalism is essential.
Key Responsibilities
- International Coordination: Schedule meetings across time zones, sourcing relevant context and background information from our various offices. Manage the diary around key events. Plan ahead strategically, mapping meeting schedules and travel requirements up to six months in advance.
- Travel Management and Logistics: Coordinate complex international travel including flights, accommodation, and ground transportation. Research optimal routes and costs, working with travel agents to secure the best arrangements. Handle visa applications, travel documentation, and real-time travel support when plans change.
- Collaborative Support: Work closely with the group leadership and key personnel across our global offices to maintain seamless operations. Handle various bookings, event coordination, and social calendar management. Track industry invitations and social commitments, managing RSVPs and attendance. Support occasional personal and family requirements as needed.
Reporting Line: This role reports directly to David Chipperfield on a day‑to‑day basis, with active collaboration with the Director of Operations for DC Studio Limited and Head of Group Communications for Group DC.
Skills, Knowledge and Expertise: 4+ years of personal or executive assistant experience, ideally in creative, consulting, or other fast-paced professional environments. You’re highly organized, agile, comfortable with complexity, and enjoy coordinating across different cultures and time zones. You work well independently while maintaining strong collaborative relationships.
We offer a variety of employee benefits including private health insurance, cycle to work scheme, a cash health plan, employer contribution pension, employee assistance plan, enhanced maternity and paternity leave, visa assistance for candidates who need to relocate to London. Our core hours policy allows flexibility in your daily start and end times.
Personal Assistant to Founder London employer: Image Simon Menges
Contact Detail:
Image Simon Menges Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Founder London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with others on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their projects and values so you can tailor your responses. Show them you’re not just another candidate, but someone who genuinely cares about their work.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Personal Assistant to Founder London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Personal Assistant. Highlight your organisational skills and experience in managing complex schedules, as these are key for supporting David's innovative work.
Craft a Compelling Cover Letter: Your cover letter should reflect your understanding of the role and the unique challenges it presents. Show us how your previous experiences have prepared you to handle the diverse responsibilities outlined in the job description.
Showcase Your Communication Skills: Since you'll be managing correspondences and facilitating communication, it's essential to demonstrate your strong written communication skills. Keep your application clear, concise, and professional.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. This way, we can easily track your application and ensure it reaches the right hands!
How to prepare for a job interview at Image Simon Menges
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Founder. Familiarise yourself with David Chipperfield's work and the specific demands of managing complex schedules and international coordination. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills. Think about times when you've successfully managed multiple tasks or coordinated events across different time zones. Be ready to discuss how you prioritise tasks and maintain accuracy under pressure, as these are crucial for the role.
✨Demonstrate Cultural Agility
Since the role involves working across various global offices, it's important to show that you're comfortable with different cultures and time zones. Share experiences where you've successfully collaborated with diverse teams or adapted to new environments. This will illustrate your ability to thrive in an international setting.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that reflect your interest in the role and the company. For example, inquire about the challenges David faces in his work or how the team collaborates across different locations. This shows you're engaged and serious about the position.