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- Tasks: Support the team with admin tasks, event organisation, and managing communications.
- Company: Join Ilminster Arts Centre, a vibrant community hub for arts and creativity.
- Benefits: Flexible hours, hands-on experience, and a chance to work in a creative environment.
- Why this job: Be part of a passionate team making a difference in the local arts scene.
- Qualifications: Teamwork, office skills, and a love for the arts are essential.
- Other info: Opportunity for growth and training in first aid and fire safety.
The predicted salary is between 14469 - 14469 £ per year.
Term: Initially to 31st March 2028 but may be extendable.
Hours: A minimum of 21 hours per week, but more hours may be available on an ad‑hoc basis. Days are to be agreed but will normally include Fridays and must include one Saturday per month. Hours must cover 9am to 3:30pm on each day worked.
Salary: £14,469.
Responsible to: The Arts Centre Manager.
Working with: Ilminster Arts Centre staff, volunteers and trustees.
Office base: Ilminster Arts Centre, East Street, Ilminster TA19 0AN.
Closing date: Wednesday 5 May 2026 12:00pm Midnight.
About Us
Ilminster Arts Centre is a registered charity devoted to bringing arts to the community and supporting artists and performers. It is open to the public five days a week (09:30 – 15:00, Tuesday to Saturday) and is managed by the IAC Trustees and a very small management team, together with the support of over 60 volunteers. Its principal activities include evening concerts most weeks, a varied programme of creative classes, art exhibitions, a shop selling handmade gifts by local craft makers and an onsite café.
About the Role
We are looking for an enthusiastic person to join the Ilminster Arts Centre team to provide administrative and operational support in an office environment to a small team. Please note that the duties listed below may change over time as the work within the IAC office evolves.
Main Duties and Responsibilities
- Creating and processing orders and invoices
- Processing and reconciling payments, including end‑of‑day cashing up
- Issuing and managing contracts with artists etc.
- Creating and maintaining databases
- Updating and maintaining websites and social media streams
- Producing and distributing newsletters and promotional materials
- Dealing with routine queries by email, phone and in person
- Managing mailboxes
- Organising events
- Supporting volunteers in their activities
- Acting as Duty Manager at least once a month
- Joining the IAC’s teams of First Aiders and Fire Marshals (training will be provided if needed)
Person Specification
Essential
- Experience of working in a team in an office environment
- Office‑based ICT skills
- Experience of financial processes within a retail or commercial environment
- Excellent communication and interpersonal skills
- GCSE English and mathematics, or equivalent
- Ability to work without supervision (after appropriate training) and to keep calm under pressure
Desirable
- Experience of creating spreadsheets
- Experience of working with volunteers
- Experience of working in an arts‑based / charitable organisation
- Interest in the arts
- Being based locally would be an advantage
Circumstances to Consider
The IAC office is located upstairs, and the work entails some physical activity such as running errands, moving tables and chairs (within published health and safety guidelines on manual handling).
Office and Operational Coordinator in Ilminster employer: Ilminster Arts Centre
Contact Detail:
Ilminster Arts Centre Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office and Operational Coordinator in Ilminster
✨Tip Number 1
Get to know the Ilminster Arts Centre! Familiarise yourself with their events, classes, and community activities. This will not only help you in interviews but also show your genuine interest in the role.
✨Tip Number 2
Network like a pro! Reach out to current or former staff and volunteers at the centre. They can provide insider tips and might even put in a good word for you!
✨Tip Number 3
Prepare for the interview by practising common questions related to office coordination and teamwork. Think about examples from your past experiences that highlight your skills and adaptability.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re tech-savvy and ready to dive into the digital side of the role.
We think you need these skills to ace Office and Operational Coordinator in Ilminster
Some tips for your application 🫡
Show Your Enthusiasm: When writing your application, let your passion for the arts and community shine through. We want to see that you’re excited about joining our team at Ilminster Arts Centre and contributing to our mission.
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and teamwork. We’re looking for skills that match the job description, so don’t be shy about showcasing your financial processes and ICT skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to tell us why you’re the perfect fit for the role. Be specific about how your background aligns with our needs and mention any experience with volunteers or in arts-based organisations.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the easiest way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re tech-savvy, which we love!
How to prepare for a job interview at Ilminster Arts Centre
✨Know the Arts Centre Inside Out
Before your interview, take some time to research Ilminster Arts Centre. Familiarise yourself with their mission, the types of events they host, and their community involvement. This will not only show your genuine interest but also help you tailor your answers to align with their values.
✨Showcase Your Team Spirit
Since this role involves working closely with a small team and volunteers, be prepared to discuss your previous experiences in a team environment. Share specific examples of how you've collaborated effectively and supported others, as this will highlight your suitability for the role.
✨Demonstrate Your Organisational Skills
Given the administrative nature of the position, come ready to discuss your organisational skills. You might want to prepare examples of how you've managed multiple tasks or projects simultaneously, especially in a busy office setting. This will reassure them that you can handle the demands of the job.
✨Prepare Questions About the Role
Interviews are a two-way street, so think of insightful questions to ask about the role and the team. Inquire about the types of events you'll be involved in or how the team collaborates with volunteers. This shows your enthusiasm and helps you gauge if the role is the right fit for you.