Project Administrator

Project Administrator (Temporary - 3 Months)

London | Immediate Start

We’re supporting a leading cultural organisation as they prepare for a major milestone, and they’re looking for an organised, proactive Administrator to join their team during a pivotal mobilisation period.

This is a brilliant opportunity for someone who thrives in a busy, varied role and enjoys being the person who keeps everything running smoothly. You’ll work across multiple workstreams — finance, recruitment, onboarding, project coordination and operational support — playing a key part in helping the team stay organised, informed and on track.

The Role

• Keep departmental documentation, policies and SharePoint libraries organised and up to date.
• Support mobilisation and operational readiness activities.
• Assist with licensing and regulatory administration.
• Track actions, deadlines and milestones to keep projects moving.

Finance Administration

• Support the setup of finance processes, templates and reporting tools.
• Process purchase orders and assist with supplier onboarding.
• Contribute to month‑end tasks including journals, accruals and expenditure tracking.
• Maintain accurate financial records and resolve queries with finance colleagues and suppliers.

Recruitment & Onboarding

• Coordinate interviews, scheduling and logistics.
• Communicate with candidates and hiring managers throughout campaigns.
• Support onboarding, including IT, equipment and access requirements.
• Assist with induction planning and training coordination.

Operational & Administrative Coordination

• Arrange meetings, workshops and team events.
• Prepare agendas, take minutes and follow up on actions.
• Maintain trackers, records and reporting tools.
• Collect and analyse operational data to support decision‑making.
• Build strong relationships across internal and external stakeholders.

About You

You’ll be someone who:

• Has solid administrative experience in a busy, multi‑stakeholder environment.
• Is highly organised, calm under pressure and confident juggling competing priorities.
• Has experience supporting financial processes (POs, supplier admin, invoices, budget tracking or month‑end).
• Communicates clearly and professionally with colleagues, suppliers and partners.
• Is comfortable using Microsoft 365 — especially Excel, Outlook, Teams and SharePoint.
• Takes initiative, spots what needs doing and works independently when needed.

The Culture

This organisation values collaboration, creativity, inclusivity and continuous improvement. They’re looking for someone who enjoys working with others, brings positive energy to their work and cares about delivering high‑quality support.

Work Location: Hybrid in London City Centre