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- Tasks: Support the Clerk by managing schedules, greeting visitors, and coordinating community events.
- Company: Join a local council dedicated to serving the community with a friendly team.
- Benefits: Enjoy flexitime, free parking, and a company pension while working part-time.
- Why this job: Make a difference in your community while gaining valuable administrative experience.
- Qualifications: Strong communication skills and a willingness to learn are essential.
- Other info: Flexible hours and opportunities for personal growth in a supportive environment.
The predicted salary is between 25583 - 26824 £ per year.
Assistant to the Clerk Job Description
RESPONSIBLE TO the Clerk
IMPORTANT FUNCTIONAL RELATIONSHIPS
The Clerk, other members of staff, councillors, contractors and the general public.
DUTIES AND RESPONSIBILITIES
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Greeting visitors, contractors and councillors
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Answering the telephone in a professional and courteous manner and providing general support
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Organising and scheduling meetings and appointments in liaison with the Clerk and/or relevant Councillors.
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Helping to manage and coordinate bookings for Council facilities such as the community room, changing rooms etc
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Maintaining filing systems and contact lists
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Working flexibly to support and assist the Clerk in order to deliver Council services
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Assisting in planning and running community events hosted by the Council
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Carrying out administrative duties such as filing, typing, copying, binding, scanning, writing letters and emails, maintaining computer and manual filing systems etc
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Using computer software such as word processing, spreadsheets, and databases to prepare reports, memos, and documents etc
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Using a variety of software packages, such as Microsoft Word, Outlook, Excel, Publisher and Powerpoint etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
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Maintaining and updating the Councils website and Facebook pages and any other social media utilised by the Council
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Photocopying, printing, data entry, scanning etc
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Dealing with the post and distributing papers and documents for meetings
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Assisting the Clerk in the compilation of the parish newsletter (the Illogan Review) on a quarterly basis
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Handling sensitive and confidential information in an appropriately discrete manner
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Attending meetings, conferences, seminars and training courses
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Assisting the Clerk in obtaining quotes and tenders for the delivery of Council services and purchase of products
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Undertaking any other duties required by the Council consistent with the level and scope of post
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When trained, cover the work of the Clerk when they are unavailable
This outlines the duties required for the post of Assistant to the Clerk in order to indicate the level of responsibility. It is not a comprehensive or exhaustive list; duties may be varied from time to time which does not change the general character of the job or level of responsibility.
Job Type: Part-time
Pay: £25,583.00-£26,824.00 per year
Expected hours: 20 per week
Benefits:
- Company pension
- Flexitime
- Free parking
- On-site parking
Work Location: In person
Assistant to the Clerk employer: Illogan Parish Council
Contact Detail:
Illogan Parish Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to the Clerk
✨Tip Number 1
Network like a pro! Reach out to people in your community or local councils. Attend events and introduce yourself; you never know who might have a lead on the Assistant to the Clerk role.
✨Tip Number 2
Practice your phone skills! Since you'll be answering calls, get comfortable with professional phone etiquette. Role-play with a friend to nail that courteous tone and clear communication.
✨Tip Number 3
Show off your tech skills! Brush up on Microsoft Office and any other software mentioned in the job description. Create a few sample documents or spreadsheets to demonstrate your abilities during interviews.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Assistant to the Clerk
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the duties listed in the job description. We want to see how you can bring value to our team!
Showcase Your Communication Skills: Since you'll be greeting visitors and answering calls, it's essential to demonstrate your communication prowess. Use clear and professional language in your application to reflect this ability.
Highlight Your Organisational Skills: As an Assistant to the Clerk, you'll be juggling various tasks like scheduling meetings and managing bookings. Be sure to mention any relevant experience that showcases your organisational skills and attention to detail.
Apply Through Our Website: We encourage you to submit your application through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Illogan Parish Council
✨Know Your Duties
Familiarise yourself with the job description and responsibilities of the Assistant to the Clerk role. Be ready to discuss how your skills align with tasks like greeting visitors, managing schedules, and handling sensitive information.
✨Showcase Your Communication Skills
Since you'll be interacting with councillors and the public, practice articulating your thoughts clearly and professionally. Prepare examples of how you've successfully communicated in previous roles, especially over the phone or in person.
✨Demonstrate Tech Savviness
Brush up on your knowledge of software like Microsoft Word, Excel, and social media platforms. Be prepared to discuss how you've used these tools in past experiences, particularly for tasks like maintaining records or creating documents.
✨Be Ready for Flexibility
The role requires a flexible approach to support the Clerk and adapt to changing duties. Think of instances where you've had to adjust your plans or take on new responsibilities, and be ready to share those stories during the interview.