Accounts Assistant – Purchase Ledger in Horsham

ILG is a market-leading 3PL (third party logistics provider) specialising in high-quality, people-led order fulfilment. GFS is part of ILG and sits within our wider group capability, which also includes innovative, tech-driven logistics solutions that enable smarter, faster and more flexible delivery services. These delivery solutions are provided through GFS to support a wide range of premium brands and retailers. As a people-focused business, we invest in development, value ideas, and create opportunities for our teams to grow and progress. If you’re looking to build your career in a fast-paced, customer-focused environment where you can make a real impact, this could be the role for you.

As an Accounts Assistant – Purchase Ledger, you will play a key role in maintaining the accuracy, control and efficiency of the purchase ledger within a high-volume, fast-paced finance environment. Supporting the Accounts Supervisor, you will help ensure suppliers are paid accurately and on time, protecting strong working relationships and ensuring continuity of services. This role requires strong attention to detail, excellent organisational skills and the ability to manage a high volume of transactions while maintaining accuracy and commercial awareness.

Key Responsibilities:

• Daily maintenance of the purchase ledger, ensuring accurate allocation of cash and a focus on managing older balances
• Managing the purchase invoice inbox, ensuring invoices are processed promptly and efficiently
• Accurately coding all financial entries, including correct VAT treatment
• Reconciling small carrier payments against the internal Operations (PO) system to validate charges
• Ensuring all costs are approved and matched to purchase orders in line with company policy
• Investigating and resolving invoice queries and disputes, working closely with internal departments and suppliers
• Performing regular supplier statement reconciliations to ensure account accuracy
• Preparing weekly payment runs in line with deadlines and company controls
• Reviewing and posting credit card transactions accurately
• Supporting continuous improvement within the purchase ledger function and contributing to wider team objectives
• Undertaking any other duties as required to support the finance team

What we are looking for:

• Previous experience within a finance or purchase ledger environment (desirable), or a willingness to learn
• AAT qualified or studying (desirable)
• Experience in a high-volume transactional environment (desirable)
• Good Excel skills and confidence using financial systems (NetSuite advantageous)
• Strong attention to detail and good problem-solving ability
• Able to manage workloads effectively and meet deadlines
• Positive, reliable and proactive approach to work
• Strong team player with the ability to also work independently
• Good communication skills and ability to build relationships internally and externally

Discretionary company bonus scheme. Following successful probation period opportunity for hybrid working in line with ILG policy up to 50/50 remote / office working. Pension, Life Assurance, Healthshield Cash Plan and Discount Perks. 22 days holiday (plus Bank Holidays) increasing to 25 days after 2 complete holiday years, with the option to buy/sell holiday. Birthday leave. Free on-site parking, with electric car charging at certain locations. Range of employee awards. Employee assistance programme to promote mental health wellbeing. Cycle to work scheme. Enhanced maternity and paternity leave.

Job Application Requirements:

• Right to Work in the UK and Basic DBS Check – You must have the legal right to work in the UK; if successful, you will also need to pass a Basic Disclosure and Barring Service (DBS) check before starting employment.
• References – We reserve the right to request two or more references, to cover the past five years of your employment history.
• English Language – You must be able to work in English; enough to fully understand spoken and written work instructions, follow health and safety guidance and participate in discussions with your manager or colleagues.

If you meet the role requirements, as well as the above, and are ready to take the next step in your career, we encourage you to apply. Please be aware we will be considering applications as we receive them and arranging interviews accordingly. Depending on the volume of applications we receive we may close this advert ahead of the advertised closing date.