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- Tasks: Coordinate personnel movements and provide essential administrative support in a dynamic environment.
- Company: Join IKM Testing, where our people are at the heart of everything we do.
- Benefits: Enjoy private medical insurance, enhanced holidays, and flexible working options.
- Why this job: Make a real impact while developing your career in a supportive and innovative culture.
- Qualifications: 1-2 years of logistics experience, excellent communication skills, and attention to detail.
- Other info: Opportunities for ongoing training and career progression in a collaborative team.
The predicted salary is between 28800 - 43200 £ per year.
We are looking for a highly organised Personnel Logistics Administrator to join our dynamic team. In this role, you will assist with the coordination of personnel movements and provide administrative support.
To be considered for the position, you will be enthusiastic, proactive and possess a genuine can-do attitude, be able to work within a team and as an individual, able to multi-task in a busy project environment and have the drive to succeed and have a high attention to detail.
Key Responsibilities- Proactively interface with operations department regarding personnel requirements for projects, training, and other company assignments.
- Organise flights, travel, and accommodation for personnel in line with company policies always looking for the most cost-effective options.
- Assist with the organisation of visas for personnel travelling overseas and all associated literature and vaccinations.
- Liaise with clients’ offshore locations for crew change details.
- Contact 3rd party contractors or agencies for operations as required.
- Inform personnel of all mobilisation/demobilisation details.
- Verify all personnel's medical & survival certification, inoculations plus other client registration requirements for working offshore are in date & valid, arranging renewals when required for assigned personnel.
- Maintain offshore employees' personal information and files ensuring changes are notified to HR.
- Update offshore employees' CVs in the company format.
- Assist with updating personnel tracker daily.
- Check and log expense forms, including credit card expenses, and advise personnel of any discrepancies out with company policy.
- Utilise Vantage system and notify personnel if details have not been updated.
- Arrange, order, and monitor PPE usage ensuring sufficient stock levels at all times.
- Raise personnel and office related POs within the AX system.
- 1-2 years Personnel Logistics experience ideally within the Oil & Gas Industry.
- Excellent computer skills especially in MS Word and Excel.
- Excellent communication and interpersonal skills.
- Proactive with a high attention to detail.
- Ability to work well in a team whilst also independently using own initiative.
- Ability to effectively prioritise and organise own workload and adapt to changing priorities as dictated to by operational requirements.
At IKM Testing, our people are at the core of everything we do. We’re committed to creating a workplace where you feel valued, supported, and empowered to grow.
Comprehensive Benefits PackageWe offer a wide range of benefits designed to support your health, wellbeing, and lifestyle, including:
- Private medical insurance
- Company pension scheme
- Enhanced holiday entitlement
- Employee Assistance Programme
- Health and wellness initiatives
- Salary sacrifice schemes covering annual health assessments, car maintenance, tech perks, and cycle-to-work options
We’re passionate about helping our people thrive. At IKM, you’ll find an engaging and challenging environment that supports your career aspirations through:
- Ongoing training and development
- Opportunities for progression
- A culture that values learning and innovation
We understand that life isn’t one-size-fits-all. That’s why we offer hybrid working and flexible hours to support work life integration. Let us know what flexibility you need — we’re committed to considering arrangements that support both individual needs and operational requirements.
Personnel Logistics Administrator in Westhill employer: IKM Testing UK
Contact Detail:
IKM Testing UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personnel Logistics Administrator in Westhill
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practice common interview questions and think of examples that showcase your skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you fresh in their minds and demonstrates your proactive attitude.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications directly from candidates who are excited about joining our team. Plus, it shows you’re genuinely interested in being part of our dynamic environment.
We think you need these skills to ace Personnel Logistics Administrator in Westhill
Some tips for your application 🫡
Show Your Enthusiasm: When writing your application, let your enthusiasm shine through! We want to see that you’re genuinely excited about the role and our company. A positive attitude can really make your application stand out.
Be Organised and Detail-Oriented: As a Personnel Logistics Administrator, attention to detail is key. Make sure your application is well-structured and free of errors. Double-check everything before hitting send – we love a candidate who takes pride in their work!
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to highlight your relevant experience and skills. Show us how your background aligns with the responsibilities listed in the job description.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive – just what we’re looking for!
How to prepare for a job interview at IKM Testing UK
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around personnel logistics and coordination. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Show Off Your Organisational Skills
As a Personnel Logistics Administrator, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your attention to detail and how you’ve effectively prioritised workloads in busy environments.
✨Demonstrate Your Proactivity
Employers love candidates who take initiative. Think of instances where you went above and beyond in your previous roles, whether it was streamlining processes or finding cost-effective solutions for travel arrangements. Be ready to discuss these examples during your interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for tracking personnel, or how they measure success in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
