At a Glance
- Tasks: Manage office operations, coordinate schedules, and support event planning.
- Company: Dynamic workplace with a focus on collaboration and efficiency.
- Benefits: Flexible work options, competitive salary, and supportive team environment.
- Other info: Opportunity for growth and a chance to work in a lively office setting.
- Why this job: Join a vibrant team and enhance your organisational skills while making a difference.
- Qualifications: 2+ years in office admin, strong Microsoft Office skills, and attention to detail.
The predicted salary is between 25000 - 30000 £ per year.
No visa sponsorship available. Applicants must already have the right to work in the UK.
Responsibilities
- Information sharing and distribution within the company and group companies
- Reception of visitors
- Coordination and management of general office operations
- Sorting and distribution of mail and emails
- Handling the sending and receiving of parcels and special delivery mail
- Arranging logistics and courier services on behalf of employees
- Management of mobile phones and related contracts
- Inventory management and ordering of office supplies
- Ordering stationery and office supplies
- Business card arrangements
- Maintenance management of office equipment
- Management of employee records, telephone lists, office key registers, etc.
- Filing and general administrative duties
- Management of executives’ schedules and travel arrangements
- Support for onboarding procedures
- Preparation of reports and presentation materials
- Support for event planning and coordination
- Responding to requests from directors
- Maintaining cleanliness of the office and meeting rooms
- Liaison with building management companies and landlords
- Management of building service charge budgets and expenditures
- First aider, fire warden, and evacuation support responsibilities
- Health & Safety (H&S) related administration
- Administrative procedures related to corporate insurance
- Accounts Support
- Support for filing activities within the accounts team
- Processing supplier invoices and expense claims
- Storage and management of supporting documents, invoices, etc.
- Backup support for the Accounts Administrator during absence
Working Conditions
- Monday to Friday (with 1-hour lunch break)
- Office-based position with the option to work from home one day per week
- Flexibility to work according to business requirements
Requirements
- Minimum of 2 years’ experience in office administration
- Highly motivated
- Practical skills in Microsoft Office (Word, Excel, PowerPoint)
- Excellent planning and coordination skills with strong attention to detail
- Experience dealing with managers and external suppliers
Office Admin employer: IIJ Europe
As an Office Admin at our company, you will thrive in a supportive and dynamic work environment that values collaboration and employee growth. We offer flexible working arrangements, including the option to work from home one day a week, alongside opportunities for professional development and a strong emphasis on health and safety. Join us to be part of a team that prioritises your well-being and fosters a culture of excellence and innovation.
We think you need these skills to ace Office Admin
Office Administration
Information Sharing
Reception Management
Logistics Coordination
Inventory Management
Supplier Invoice Processing
Microsoft Office (Word, Excel, PowerPoint)
