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- Tasks: Support the Occupational Health team with scheduling, record-keeping, and communication.
- Company: Join a dynamic team focused on employee wellbeing and health services.
- Benefits: Enjoy remote work flexibility and opportunities for professional growth.
- Why this job: Make a real impact on employee health while developing valuable administrative skills.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: This is an entry-level position perfect for high school and college students.
The predicted salary is between 25000 - 42000 £ per year.
LOCATION: HOME WORKING - WILL BE CALLED IN OCCASIONALLY FOR MEETINGS AT CARDIFF GATE
REPORTS TO: OCCUPATIONAL HEALTH ADMINISTRATION MANAGER
HOURS: 37.5HRS – MONDAY TO FRIDAY 9AM-5PM
SALARY: £12.10 per hour
Job Summary:
We are seeking a highly organised and detail-oriented Occupational Health Admin Assistant to support our Occupational Health team. The successful candidate will play a vital role in ensuring the smooth administration of occupational health services, assisting with scheduling, record-keeping, and communication between employees and healthcare professionals.
Responsibilities:
- Provide administrative support to the Occupational Health department.
- Schedule and coordinate health assessments, medical appointments, and follow-ups for employees.
- Maintain accurate and confidential employee health records in compliance with GDPR and company policies.
- Assist with the processing of occupational health referrals and documentation.
- Respond to employee and management queries regarding occupational health procedures.
- Liaise with external occupational health providers as required.
- Prepare reports and correspondence related to occupational health activities.
- Support in health promotion activities, such as wellbeing campaigns and initiatives.
- Manage office supplies and equipment related to the department.
- Assist in maintaining compliance with workplace health and safety regulations.
Requirements and skills:
- Previous experience in an administrative role, preferably within a healthcare or occupational health setting.
- Strong organisational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to handle sensitive information with discretion and confidentiality.
- Understanding of GDPR and data protection regulations.
- Ability to prioritise tasks and work efficiently under pressure.
- A proactive and flexible approach to work.
Desirable Qualifications:
- Experience working within an Occupational Health or HR environment.
- Knowledge of occupational health procedures and regulations.
- Certification or training in administration or healthcare support.
Seniority level: Entry level
Employment type: Full-time
Job function: Health Care Provider
Industries: Wellness and Fitness Services
OCCUPATIONAL HEALTH ADMINISTRATOR employer: iGP - Occupational Health
Contact Detail:
iGP - Occupational Health Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land OCCUPATIONAL HEALTH ADMINISTRATOR
✨Tip Number 1
Familiarise yourself with GDPR and data protection regulations, as this role requires handling sensitive information. Understanding these regulations will not only help you in the job but also show us that you're serious about compliance.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and Word. Being proficient in these tools is crucial for maintaining records and preparing reports, which are key responsibilities of the role.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule or plan for managing health assessments and appointments. This will showcase your ability to prioritise tasks effectively during the interview.
✨Tip Number 4
Research common occupational health procedures and terminology. Having a basic understanding of these concepts will help you communicate more effectively with both employees and healthcare professionals.
We think you need these skills to ace OCCUPATIONAL HEALTH ADMINISTRATOR
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly within healthcare or occupational health settings. Emphasise your organisational skills and attention to detail, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities listed in the job description. Mention your ability to handle sensitive information and your understanding of GDPR, as these are key aspects of the position.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated in previous roles. This could include managing queries from employees or liaising with external providers, which is essential for this job.
Highlight Relevant Software Proficiency: Since proficiency in Microsoft Office Suite is required, ensure you mention your experience with these tools. You might want to include specific examples of how you've used them in past roles to support your application.
How to prepare for a job interview at iGP - Occupational Health
✨Showcase Your Organisational Skills
As an Occupational Health Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed schedules or maintained records. This will demonstrate your ability to handle the administrative tasks required for the role.
✨Familiarise Yourself with GDPR
Since the role involves handling sensitive employee health records, it's crucial to understand GDPR and data protection regulations. Brush up on these topics before the interview so you can confidently discuss how you would ensure compliance in your work.
✨Prepare for Communication Scenarios
Excellent communication skills are essential for this position. Think of scenarios where you had to communicate effectively with colleagues or clients, especially in a healthcare setting. Be ready to share these examples to highlight your verbal and written communication abilities.
✨Demonstrate Flexibility and Proactivity
The job requires a proactive approach and the ability to adapt to changing situations. Prepare to discuss times when you took initiative or adapted to unexpected challenges in your previous roles. This will show that you're ready to tackle the dynamic nature of the job.
