At a Glance
- Tasks: Support executives by managing schedules, coordinating meetings, and handling communications.
- Company: Join Ignota Labs, a pioneering drug turnaround company using AI for drug safety.
- Benefits: Competitive salary, performance bonuses, equity, and health insurance.
- Other info: Flexible hybrid working environment with rapid career growth opportunities.
- Why this job: Be part of a mission to improve lives through innovative drug development.
- Qualifications: Experience as an assistant, strong communication skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
This range is provided by Ignota Labs. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
About Ignota Labs
Ignota Labs is a multi-award-winning drug turnaround company tackling one of the industry\'s biggest bottlenecks: drug safety. Through cutting-edge explainable AI, we identify and resolve toxicity issues in promising drug candidates, unlocking their potential to become safe, effective therapies.
At Ignota Labs, you\'ll work at the intersection of cutting-edge AI, real-world drug development and business innovation. Our mission is ambitious, and we\'re building a team of equally ambitious, experienced and forward-thinking experts who are excited by the opportunities recent innovation in AI and technology can bring. This is not just relevant for drug development, but also for running the organisation in a more efficient way, allowing experts to automate the small, repetitive tasks and become 10 times more productive.
Ignota Labs are venture capital backed and have recently closed a substantial Seed round with leading Silicon Valley investors.
About The Role
We are seeking a proactive, highly organized Personal Assistant (PA) to provide seamless support to three members of our executive team (CEO, CSO, and CDSO). This role is pivotal in ensuring the executives\' time and focus are directed toward the company\'s most strategic priorities. You\'ll be at the center of daily operations, managing schedules, coordinating meetings, and serving as a trusted partner in keeping the leadership team effective and aligned.
This is a unique opportunity to join an early-stage company where you\'ll have broad exposure, meaningful responsibility, and the chance to grow alongside the business.
What You\'ll Do
- Calendar & Scheduling: Manage dynamic and complex calendars across multiple time zones; prioritize and resolve conflicts to maximize executives\' time
- Meeting Support: Coordinate internal and external meetings, including board meetings, investor updates, scientific collaborations, and conferences. Handle agendas, prep materials, note-taking, and follow ups
- Travel Coordination: Plan and organise both domestic and international travel, including flights, accommodation, and detailed itineraries
- Communication: Draft, proofread, and manage correspondence on behalf of executives. Handle all communication, including emails, phone calls, and post, ensuring a prompt response or escalation where necessary
- Event Coordination: Organise internal and external events, from small meetings to large conferences including venue sourcing, attendee communications and follow ups.
- Operational Support: Assist with expense reports, invoice processing, conference planning, material prep and submission, and support ad hoc projects
- Administrative Support: Provide general administrative support, including filing, document management, and maintaining office supplies
Who You Are
We are looking for a highly organised and proactive self-starter who enjoys working in a dynamic startup environment and who is comfortable creating and applying processes and communicating with people at all levels.
- Tech-Forward & Process-Oriented: Excited by the opportunity to design business processes from the ground up using all the tools available in 2025
- Highly Organised & Detail-Oriented: Capable of managing complex workflows and multiple priorities efficiently
- Strong Communicator: Able to engage confidently with investors, leadership, and employees - including pushing back at seniors where you feel it is necessary
- Self-Starter: Comfortable taking initiative, solving problems, and building efficient systems from scratch
Requirements
What you\'ll bring
- Previous experience as an Executive Assistant, Personal Assistant, or similar role, ideally supporting multiple senior leaders
- High level of discretion and ability to handle confidential information
- Exceptional organisational skills, with the ability to manage multiple tasks and deadlines
- Strong written and verbal communication skills, with the ability to liaise confidently with stakeholders at all levels
- Previous experience planning and executing events
- Prior experience in biotech, life sciences, healthcare, or high-growth startups strongly preferred
Benefits
What we Offer
- A competitive salary (c. £30-40K depending on experience), performance-based bonus, pension and equity in a high-growth startup
- Opportunities for rapid career growth and progression and a chance to implement systems and processes
- A collaborative, flexible, hybrid working environment (2 days in office per week) with remote options and tools to support seamless communication
- Vitality health insurance, including mental health, dental, and optical care
- The chance to bring potentially life-saving drugs back to patients - helping improve the lives of millions
Personal Assistant to the founders in Cambridge employer: Ignota Labs
Ignota Labs is an innovative and dynamic employer at the forefront of drug safety, offering a unique opportunity for Personal Assistants to thrive in a fast-paced startup environment. With a strong focus on employee growth, competitive salaries, and a collaborative hybrid work culture, team members are empowered to take initiative and contribute meaningfully to the mission of transforming drug development. Join us to be part of a passionate team that values your contributions while working towards potentially life-saving advancements in healthcare.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to the founders in Cambridge
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Ignota Labs.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Ignota Labs.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Personal Assistant to the founders in Cambridge
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Ignota Labs.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Ignota Labs. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Ignota Labs
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Ignota Labs, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Ignota Labs, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Ignota Labs could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Ignota Labs as they’re likely seeking a candidate who can enhance their workplace culture.
