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For Companies At a Glance
- Tasks: Manage office operations, support the team, and organise events in a creative environment.
- Company: Award-winning architecture and design practice with a strong London presence.
- Benefits: Competitive salary, private medical insurance, pension scheme, and employee assistance programme.
- Other info: Full-time role in a vibrant West End location with excellent career support.
- Why this job: Join a dynamic team and be the heartbeat of a world-class design studio.
- Qualifications: Experience in office management, strong organisational skills, and a positive attitude.
The predicted salary is between 35000 - 45000 £ per year.
About The Opportunity
We are delighted to be recruiting on behalf of a globally recognised, award-winning architecture and design practice with a strong London studio presence. Known for delivering iconic, people-centred environments across healthcare, sports, science and corporate sectors, this is a firm where design excellence meets genuine human values. This is a rare chance to join a creative, high-performing team in a beautifully located London studio. They are looking for an exceptional Office Manager — someone who brings energy, positivity and a genuine "nothing is too much trouble" attitude to everything they do. If you thrive in a collaborative environment, love keeping things running seamlessly, and want to be a valued part of a world-class design practice — we would love to hear from you.
The Role
Reporting to the Office Director, the Office Manager is the operational heartbeat of the studio. You will oversee a wide range of administrative and office management responsibilities, ensuring the team can focus on their creative and technical work with full support behind them.
Your Key Focus Areas Will Include:
- Diary management and scheduling for senior leadership staff
- Travel booking, coordination and expense report management
- Planning and delivering internal events — including summer and Christmas parties, studio talks and external events
- Supporting the onboarding process for new hires and office administration
- Overseeing office facilities, supplies, vendors, building management and health & safety
What We're Looking For:
- Proven office management or senior administrative experience
- Proficiency across the full MS Office Suite — Outlook, Word, Excel, PowerPoint and Teams
- Excellent diary and travel management skills
- Outstanding interpersonal skills with the confidence to interact at all levels
- A proactive, solutions-focused mindset — you anticipate needs before they arise
- Strong organisational skills with the ability to juggle multiple priorities at pace
- A genuinely positive, team-first attitude — no task is beneath you
- First Aid and/or Fire Marshall trained (desirable)
- Degree-level education preferred
Package & Benefits
This role offers a competitive salary alongside an impressive benefits package:
- 4x annual salary
- Death in Service benefit
- Pension via salary sacrifice scheme
- BUPA Private Medical and Dental Insurance
- Income Protection Policy
- Cycle to Work Scheme
- Employee Assistance Programme (EAP)
You will also benefit from a strong support structure within a globally networked firm, working alongside talented and passionate people in a well-resourced, design-led environment.
Working Pattern
This is a full-time, fully office-based role at the firm's London studio, located in the heart of the West End. The successful candidate will be a consistent, visible and energising presence in the studio — five days a week.
Office Manager employer: Ignis Partners
Contact Detail:
Ignis Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their projects and values so you can show how your skills align with their needs. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your pitch! Be ready to explain why you’re the perfect fit for the Office Manager role. Highlight your organisational skills and positive attitude, and don’t forget to share examples of how you’ve tackled challenges in the past.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our amazing team at StudySmarter.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of energy and positivity into your words. Remember, we’re looking for someone who embodies that 'nothing is too much trouble' attitude.
Tailor Your Application: Make sure to tailor your application specifically for the Office Manager role. Highlight your relevant experience in office management and administrative tasks, and connect your skills to what we’re looking for. This shows us you’ve done your homework and are genuinely interested in joining our team.
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points where necessary to break down your skills and experiences, making it easier for us to see why you’d be a great fit for our studio.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our firm and what we stand for before hitting that submit button.
How to prepare for a job interview at Ignis Partners
✨Know the Company Inside Out
Before your interview, take some time to research the architecture and design practice. Understand their projects, values, and what makes them stand out in the industry. This will not only help you answer questions more effectively but also show your genuine interest in being part of their team.
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to juggle multiple tasks. Prepare examples from your past experience where you've successfully managed diaries, coordinated events, or handled travel arrangements. Be ready to discuss how you prioritise tasks and keep everything running smoothly.
✨Demonstrate a Positive Attitude
The firm is looking for someone with a 'nothing is too much trouble' attitude. During the interview, let your enthusiasm shine through. Share stories that highlight your proactive approach and willingness to go the extra mile for your team.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Use this opportunity to inquire about the team dynamics, upcoming projects, or how they support new hires. This shows you're not just interested in the role, but also in how you can contribute to their success.