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- Tasks: Join our Finance team to match supplier statements and ensure accurate payments.
- Company: Be part of the UK's largest ski and cruise travel agency, Iglu.
- Benefits: Enjoy hybrid working, discounted travel, gym discounts, and mental health support.
- Why this job: Make a real impact in a dynamic finance role within a thriving travel company.
- Qualifications: Experience in high-volume finance and proficiency in Excel required.
- Other info: Collaborative environment with opportunities for personal and professional growth.
The predicted salary is between 36000 - 60000 £ per year.
Role Purpose: This is an exciting opportunity to join the Finance team of a successful online travel agency specialising in Ski and Cruise holidays. The AP matching team is responsible for checking the integrity of all supplier statements received by Iglu and matching this data to our booking system. This is an integral part of the Finance function, with responsibility for matching all data uploaded to our PAYWISE system and building key relationships with our suppliers. In this senior role you will authorise and validate all matching, troubleshoot issues with our auto-match functionality and approve statements for payment release by the Transactional Finance Manager.
Key Responsibilities:
- Matching Supplier Statements in PAYWISE – Cruise/Ski/Ancillaries.
- Matching Enett (Virtual Credit Card) Statements in PAYWISE.
- Identify issues on our booking system and classify internal actions required.
- Responsibility for ensuring all payments made to suppliers are correct and that we’ve checked bookings subject to low deposits.
- Sending out remittances once payments are approved.
- Raising supplier payments in Bankline.
- Ensuring we adhere to all supplier payment terms.
- Responsible for all Supplier Queries received via email.
- Responsible for all Internal Queries received via email / GChat.
- Escalation of queries to other departments in the business.
Approving:
- Quality control of the Internal Actions assigned to bookings in Paywise for accuracy and feedback to the wider team and other departments.
- Troubleshoot errors to prevent them happening.
- Approval of all matching submitted by the Accounts Payable Assistants.
- Completeness of transactions and adherence to deadline.
- Reconciliation stage in Paywise.
- Matching payments to the Bank rec.
- Authorisation of payments.
Skills and Experience:
- Experience within a high-volume finance department ideally within Travel.
- Proficiency in Excel to an intermediate standard at least.
- Skilled in planning, organisation and prioritising workload efficiently.
- People Management experience is a plus.
Behavioural Role Fit:
- Proactive and self-motivated and a strong communicator.
- Team Player.
- Quick learner with enthusiasm and a ‘can-do’ attitude.
- Cool and calm demeanour and someone who is used to a busy demanding environment and managing tight deadlines.
Key Performance Indicators:
- Ensure all suppliers are paid in accordance with payment terms.
- Regular check-ins with the team.
- Ensure even distribution of workload throughout the team + cover for annual leave and illness.
- Foster a collaborative and productive environment to meet performance targets and deadlines (yourself and the team).
Why Join Iglu?
- Hybrid working options, you must be based in the UK.
- Discounted travel offers for family and friends.
- Gym discounts at all major chains across the UK.
- Mental Health and Wellbeing Support.
- Electric Vehicle Scheme.
- 24/7 Online GP Service.
- Life Assurance for all.
- Help shape the culture of Iglu by getting involved in our Charity or Social Committee.
- Bi-annual Company Get Togethers.
This role is full time- normal working hours are 9am- 5.30pm.
Senior Accounts Payable Assistant employer: Iglu.com
Contact Detail:
Iglu.com Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Accounts Payable Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Iglu through LinkedIn. A friendly chat can give you insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by brushing up on your finance knowledge, especially around accounts payable processes. We want to see that you know your stuff and can handle the busy environment we thrive in!
✨Tip Number 3
Show off your Excel skills during the interview! Bring examples of how you've used it in past roles, especially in high-volume finance settings. We love seeing candidates who can hit the ground running!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our awesome team!
We think you need these skills to ace Senior Accounts Payable Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Accounts Payable Assistant role. Highlight your experience in high-volume finance departments, especially within travel, and showcase your proficiency in Excel. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Finance team. Mention your proactive attitude and how you handle tight deadlines. Remember, we love a good story, so share your journey in finance!
Showcase Your Team Spirit: We’re all about collaboration here at Iglu. In your application, highlight any experiences where you've worked as part of a team or managed people. Let us know how you foster a positive environment and help others succeed!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about Iglu and what we stand for!
How to prepare for a job interview at Iglu.com
✨Know Your Numbers
Brush up on your finance knowledge, especially around accounts payable processes. Be ready to discuss your experience with high-volume finance departments and how you've handled supplier statements in the past. This will show that you understand the role's requirements and can hit the ground running.
✨Excel Like a Pro
Since proficiency in Excel is a must, make sure you can confidently talk about your skills. Prepare examples of how you've used Excel to manage data or streamline processes. If you can demonstrate your ability to use formulas or pivot tables, you'll definitely impress the interviewers.
✨Show Your Team Spirit
This role requires a collaborative approach, so be prepared to share examples of how you've worked effectively within a team. Highlight any experiences where you’ve helped foster a positive environment or managed workloads during busy periods. This will showcase your people management skills and your ability to thrive in a demanding setting.
✨Prepare for Problem-Solving
Expect questions about troubleshooting issues, especially related to auto-match functionality. Think of specific challenges you've faced in previous roles and how you resolved them. This will demonstrate your proactive attitude and ability to stay calm under pressure, which is crucial for this position.
