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For Companies At a Glance
- Tasks: Support inventory operations and assist with daily stock management tasks.
- Company: Join a vibrant team at a leading publishing company in London.
- Benefits: Enjoy hybrid working, private health insurance, and a gym membership.
- Why this job: Be part of a dynamic culture with opportunities for growth and social impact.
- Qualifications: Proficiency in Excel and strong organisational skills are key; experience is a plus.
- Other info: Flexible hours and dedicated volunteering time to support literacy charities.
The predicted salary is between 27000 - 37800 £ per year.
Overview
Job title: Operations Assistant (12-Month FTC). Reporting to: Operations & Inventory Director. Location: 5th Floor, HYLO,105 Bunhill Row, London, EC1Y 8LZ. Working pattern: Hybrid – minimum of two days per week in the office; up to three days per week working from home. Department: Operations. Salary: £27,000 per annum.
General Summary
We are seeking a proactive and detail-oriented operations assistant to support the smooth running of our inventory operations and contribute to wider team tasks. This role is essential in maintaining accurate stock management, supporting Amazon operations, and providing administrative support across the operations team. The ideal candidate will be organised, adaptable, and confident working across multiple systems and stakeholders.
Key Responsibilities
- Assist the inventory manager with daily stock administration and system updates.
- Work with our distributor and internal teams to resolve issues
- Raise, monitor, and follow up on stock reserves and allocations.
- Handle ancillary stock requests
- Respond to internal stock queries and update stakeholders on timelines or stock availability.
- Support with reprint requests and stock replenishment tracking.
- Provide support to the wider Operations team as needed, especially during busy periods or staff absences.
- Monitor shared inboxes and ensure timely responses
- Monitor dues releases
Qualifications And Experience
- Knowledge of warehouse or logistics processes is desirable, but not essential.
- Proficient in Microsoft Excel (intermediate to advanced level), including data analysis tools, formulas, and pivot tables.
- Strong organisational and time-management skills, with the ability to prioritise tasks effectively.
- Excellent problem-solving abilities and attention to detail.
- Clear and effective communication skills to collaborate across multiple teams.
- Previous experience in a publishing or retail operations environment is a plus, but not essential.
Company Benefits
- Private health insurance
- Holiday purchase scheme
- Contributory pension scheme
- 28 days holiday plus bank holidays
- Lively social committee hosting regular events
- Group Life cover – including 24-hour GP service
- Company-funded gym membership for all trade staff
- Comprehensive staff training and mentorship programmes
- Flexible working and flexible hours from day one of employment
- Additional holiday allowance accrued for long service – and a full bonus week of holiday to celebrate your 10th year at BBUK
- Enhanced family leave – with equal six months’ paid leave for all new parents
- Employee assistance programme available to all employees and their families
- Dedicated volunteering hours each year to support charities promoting literacy and reading for pleasure
- Cycle to work scheme with bike storage and changing facilities on-site at our London HQ
- Wellbeing programme and daily benefits such as fresh fruit and porridge in the office
How to apply
If you are interested in this role, please apply via our website. We look forward in hearing from you.
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Operations Assistant (12-Month FTC) employer: Igloo Books Limited
Contact Detail:
Igloo Books Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant (12-Month FTC)
✨Tip Number 1
Familiarise yourself with inventory management systems and logistics processes. Even if you don't have direct experience, showing that you've researched these areas can demonstrate your proactive attitude and willingness to learn.
✨Tip Number 2
Brush up on your Microsoft Excel skills, especially with data analysis tools, formulas, and pivot tables. Being able to showcase your proficiency in Excel during the interview can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've effectively managed multiple tasks or projects in previous roles. Highlighting your organisational and time-management skills will show that you're capable of handling the demands of this position.
✨Tip Number 4
Practice clear and effective communication techniques. Since the role involves collaborating with various teams, being able to articulate your thoughts and ideas clearly will be crucial in demonstrating your fit for the team.
We think you need these skills to ace Operations Assistant (12-Month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Operations Assistant role. Emphasise your organisational skills, attention to detail, and any experience with inventory management or logistics.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your previous experiences make you a great fit for supporting inventory operations and collaborating with multiple teams.
Highlight Technical Skills: Since proficiency in Microsoft Excel is crucial for this position, be sure to mention your experience with data analysis tools, formulas, and pivot tables. Provide examples of how you've used these skills in past roles.
Showcase Problem-Solving Abilities: In your application, include examples of how you've effectively resolved issues in previous roles. This will demonstrate your problem-solving abilities and your capacity to handle challenges in a fast-paced environment.
How to prepare for a job interview at Igloo Books Limited
✨Show Your Organisational Skills
As an Operations Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to prioritise effectively.
✨Familiarise Yourself with Inventory Management
Even if you don't have direct experience, understanding basic inventory processes can set you apart. Research common practices and be ready to discuss how you would approach stock management.
✨Demonstrate Problem-Solving Abilities
Prepare to discuss specific challenges you've faced in previous roles and how you resolved them. Highlighting your problem-solving skills will show that you're proactive and adaptable.
✨Communicate Clearly and Effectively
Since the role involves collaboration across teams, practice articulating your thoughts clearly. During the interview, ensure you listen actively and respond thoughtfully to questions.
