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- Tasks: Be the friendly face of our school, supporting the Headteacher and ensuring smooth operations.
- Company: A well-established independent prep school in Clapham with a vibrant community.
- Benefits: Gain valuable experience, develop organisational skills, and work in a supportive environment.
- Why this job: Make a difference in students' lives while enhancing your administrative skills.
- Qualifications: Strong organisational skills and a passion for excellent customer service.
- Other info: Join a dynamic team and enjoy opportunities for personal growth.
The predicted salary is between 28800 - 43200 £ per year.
Our client is a well-established coed, independent prep school, based in Clapham. This is a PA to Headteacher role joining the Administration team. This is an exciting opportunity for a highly motivated, enthusiastic PA administrator with strong organisational skills and a commitment to excellent customer service. As the PA to Headteacher you will work closely with the School's Office Manager.
Core duties will include the following:
- To create a professional and welcoming reception area for parents, pupils, staff and visitors within a framework of excellent customer service.
- Shared responsibility for being the first point of contact for parents, visitors, staff and pupils, working as a member of the office team ensuring all tasks are completed efficiently and accurately to support the smooth administrative operation of the school.
- Respond appropriately and efficiently to all parental inquiries via face-to-face contact, phone calls and emails.
- To follow the School Office Annual Administration Schedule.
- To provide PA support to the Headmaster.
- To assist the lead events coordinator with all school events, producing organisational schedules for staff.
- To manage the School calendar, planning and booking the termly Diary Dates.
- To draft and coordinate communications to parents using the school Parent Mail electronic communications system.
- Completes school registration processes using the school’s Management Information System (ISAMS) and assisting staff with registration as necessary.
- To organise coaches for all school events and trips.
- To coordinate the termly trips and events schedule, guiding staff through trip planning and health and safety risk assessments.
- Shared responsibility to organise the communication and organisation of Parent Teacher Meetings in the Autumn and Summer Terms.
- To provide first aid and administer medicine to pupils when necessary.
- Shared responsibility for and oversight of the signing-in process of all visitors, recognising the importance of safeguarding considerations and following school policies and procedures in this regard.
- To carry out occasional administration for the DFE and Ofsted, including the annual census.
- Remote checking of the office email during the school holidays.
- To arrange staff meetings and minute them when appropriate.
- To have a good understanding of the workings and policies of the school.
- To undertake any task that the Headmaster and Principal might reasonably require in order to fulfil the job.
- Attend Parent Teacher Evenings, School Events, INSET, Open Days and such school functions as required by the Principal and Headmaster.
- To observe Health and Safety requirements.
PA to Head Teacher employer: IG Seguros
Contact Detail:
IG Seguros Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Head Teacher
✨Tip Number 1
Network like a pro! Reach out to current or former staff at the school, and don’t be shy about asking for insights. A friendly chat can give us the inside scoop on what they’re really looking for in a PA.
✨Tip Number 2
Show off your organisational skills! When you get the chance to meet the Head Teacher or Office Manager, bring along a mini portfolio showcasing your past work. Think of it as your personal highlight reel that screams 'I’m the one for this role!'
✨Tip Number 3
Be proactive! If you hear about any upcoming events or meetings, offer to help out. This shows initiative and gives us a chance to see how well you fit into the team dynamic before you even land the job.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace PA to Head Teacher
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your organisational skills. Mention any experience you have in managing schedules or coordinating events, as this role is all about keeping things running smoothly.
Customer Service is Key: Since you'll be the first point of contact for parents and visitors, make sure to emphasise your commitment to excellent customer service. Share examples of how you've handled inquiries or resolved issues in the past.
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific requirements of the PA to Head Teacher role. Use keywords from the job description to show that you understand what we’re looking for.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands and shows that you’re serious about joining our team!
How to prepare for a job interview at IG Seguros
✨Know the School Inside Out
Before your interview, take some time to research the school’s values, mission, and recent events. This will not only show your genuine interest but also help you tailor your responses to align with their ethos.
✨Showcase Your Organisational Skills
As a PA to the Head Teacher, strong organisational skills are key. Prepare examples from your past experiences where you successfully managed multiple tasks or events. Be ready to discuss how you prioritise and stay organised under pressure.
✨Practice Customer Service Scenarios
Since excellent customer service is crucial in this role, think of scenarios where you had to handle difficult situations with parents or visitors. Practising these responses can help you demonstrate your problem-solving skills and calm demeanour during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the school’s culture, expectations for the role, and how they measure success. This shows that you’re not just interested in the job, but also in being a part of their community.
