At a Glance
- Tasks: Coordinate project documents and create operating manuals for exciting commercial fit-out projects.
- Company: Join IFSE, a leading design-led contractor transforming spaces across the UK.
- Benefits: Enjoy a competitive salary, annual bonus, private healthcare, and generous leave.
- Other info: Great career growth opportunities in a supportive and collaborative environment.
- Why this job: Be part of a dynamic team making a real impact in the construction industry.
- Qualifications: 2 years' admin experience in construction and strong IT skills required.
The predicted salary is between 30000 - 40000 £ per year.
Location: IFSE Head Office, 14 Progress Business Park, Croydon, CR0 4XD
Salary: Competitive
Job type: Full time, Permanent
IFSE are a highly regarded design-led contractor delivering commercial catering design and build refurbs throughout the UK. Due to expansion, we require additional administrative assistance within our compliance team. IFSE Group design, build and fit-out award-winning restaurants and commercial kitchen facilities for companies across the UK, from the high street brands to office and B&I food and beverage facilities.
Who we're looking for:
- Minimum 2 years' experience in an administrative role within construction/fit-out company.
- Confident using document control platforms such as Procore, Autodesk Construction Cloud, A-site, Aconex, or SharePoint.
- Excellent attention to detail with a proactive and problem-solving mindset with strong organisational skills.
- Strong IT skills in MS Office applications and Adobe.
- Ability to work independently while also collaborating effectively within a team.
- Experience in compiling operating and maintenance manuals and/or Health and Safety Files for individual projects.
Role Responsibilities:
- Co-ordination with design and project management teams to gather all relevant information on projects with regard to equipment and finishes, ensuring all documents and drawings are up-to-date and accurately reflect the completed project.
- To put together operating and maintenance manuals for equipment projects, gathering all necessary information (manuals, asset lists, commissioning sheets, as-installed drawings etc.) to formulate the manuals in accordance with IFSE protocols and submitting to client.
- Where necessary to work with main contractors to ensure that information and manuals are uploaded onto required platforms, using templates required for the project.
- For turnkey projects to ensure that all information is fully up-to-date and correct and working with the compliance manager to produce health and safety files.
- To work with the compliance manager to prepare health and safety collateral for use on IFSE sites.
- To assist with preparation of RAMS when other team members are on annual leave, working with project management team.
What you'll receive:
- A competitive salary
- Discretionary annual bonus (paid early in the financial year) which is related to the success of the company for the year
- Private Health Care (after 20 weeks service)
- Generous Company Pension (4% company contribution)
- Life Cover amounting to 4x salary (after 20 weeks service)
- Paid annual leave: 25 days + public holidays. Following the third year of service, leave increases by one day per year, up to a maximum of 30 days annual leave.
Document Controller / Commercial Fit-Out Administrator in Surrey employer: IFSE Group
IFSE is an exceptional employer, offering a dynamic work environment at our Croydon head office where creativity and collaboration thrive. With a strong focus on employee growth, we provide competitive salaries, generous benefits including private healthcare and a robust pension plan, and opportunities for professional development within the expanding commercial fit-out sector. Join us to be part of a team that values your contributions and fosters a culture of excellence in delivering award-winning projects.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller / Commercial Fit-Out Administrator in Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and fit-out industry. Attend events, join relevant groups on social media, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your experience with document control platforms and project management. Use real examples of your work to demonstrate your attention to detail and problem-solving abilities. This will make you stand out when you apply through our website.
✨Tip Number 3
Prepare for interviews by researching IFSE and their projects. Understand their approach to commercial fit-outs and be ready to discuss how your skills align with their needs. Tailor your answers to show you’re the perfect fit for their team!
✨Tip Number 4
Follow up after applying! A quick email or message can show your enthusiasm for the role. It’s a great way to remind them of your application and keep your name fresh in their minds. Remember, we love proactive candidates!
We think you need these skills to ace Document Controller / Commercial Fit-Out Administrator in Surrey
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience in administrative roles within construction or fit-out companies, and don’t forget to mention any document control platforms you’ve used!
Show Off Your Skills:We want to see your strong IT skills! Be sure to list your proficiency in MS Office and Adobe, and give examples of how you've used these tools in past roles. This will show us you're ready to hit the ground running.
Attention to Detail is Key:Since this role requires excellent attention to detail, consider including specific examples of how you've demonstrated this in your previous work. Whether it’s compiling manuals or ensuring documents are up-to-date, we want to know!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at IFSE Group
✨Know Your Stuff
Make sure you’re familiar with the document control platforms mentioned in the job description, like Procore or SharePoint. Brush up on your knowledge of how these tools work and be ready to discuss your experience using them.
✨Show Off Your Attention to Detail
Since this role requires excellent attention to detail, prepare examples from your past work where your meticulousness made a difference. Whether it was catching an error in a document or ensuring compliance with health and safety protocols, have those stories ready to share.
✨Be a Team Player
This position involves collaboration with various teams, so be prepared to talk about how you’ve successfully worked with others in the past. Highlight any experiences where you coordinated with design or project management teams to achieve a common goal.
✨Prepare for Practical Questions
Expect some scenario-based questions that test your problem-solving skills. Think about challenges you’ve faced in previous roles and how you overcame them, especially in relation to compiling manuals or managing project documentation.
