At a Glance
- Tasks: Coordinate project documents and ensure compliance with health and safety standards.
- Company: Join a leading design-led contractor in the commercial fit-out industry.
- Benefits: Competitive salary, annual bonus, private healthcare, and generous leave.
- Other info: Diverse workplace with excellent career growth opportunities.
- Why this job: Be part of exciting projects and contribute to award-winning designs.
- Qualifications: 2 years admin experience in construction and strong IT skills required.
The predicted salary is between 30000 - 40000 € per year.
Location: IFSE Head Office, 14 Progress Business Park, Croydon, CR0 4XDSalary: Competitive
Job type: Full time, Permanent
IFSE are a highly regarded design-led contractor delivering commercial catering design and build refurbs throughout the UK. Due to expansion, we require additional administrative assistance within our compliance team.
IFSE Group design, build and fit-out award-winning restaurants and commercial kitchen facilities for companies across the UK, from the high street brands to office and B&I food and beverage facilities. From a single piece of equipment to a full turn-key package, we treat every project with exactly the same care and efficiency, creating great results for our customers, our partners and our team.
Who we're looking for:
- Minimum 2 years' experience in an administrative role within construction/fit-out company.
- Confident using document control platforms such as Procore, Autodesk Construction Cloud, A-site, Aconex, or SharePoint.
- Excellent attention to detail with a proactive and problem-solving mindset with strong organisational skills.
- Strong IT skills in MS Office applications and Adobe.
- Ability to work independently while also collaborating effectively within a team.
- Experience in compiling operating and maintenance manuals and/or Health and Safety Files for individual projects.
Role Responsibilities:
- Co-ordination with design and project management teams to gather all relevant information on projects with regard to equipment and finishes, ensuring all documents and drawings are up-to-date and accurately reflect the completed project.
- To put together operating and maintenance manuals for equipment projects, gathering all necessary information (manuals, asset lists, commissioning sheets, as-installed drawings etc.) to formulate the manuals in accordance with IFSE protocols and submitting to client.
- Where necessary to work with main contractors to ensure that information and manuals are uploaded onto required platforms, using templates required for the project.
- For turnkey projects to ensure that all information is fully up-to-date and correct and working with the compliance manager to produce health and safety files.
- To work with the compliance manager to prepare health and safety collateral for use on IFSE sites.
- To assist with preparation of RAMS when other team members are on annual leave, working with project management team.
What you'll receive:
- A competitive salary
- Discretionary annual bonus (paid early in the financial year) which is related to the success of the company for the year
- Private Health Care (after 20 weeks service)
- Generous Company Pension (4% company contribution)
- Life Cover amounting to 4x salary (after 20 weeks service)
- Paid annual leave: 25 days + public holidays. Following the third year of service, leave increases by one day per year, up to a maximum of 30 days annual leave. Bank holidays are paid in addition to the above annual leave.
Additional Information:
- Work schedule of 9am to 5.30pm, Monday to Friday, with on-site parking available and the IFSE offices are within a 5 minute walk of the Waddon Marsh tram stop.
- IFSE is committed to building a diverse workforce. We believe diversity in all its forms - gender, age, nationality, culture, religious beliefs and sexual orientation - enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world.
- As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background. Overseas candidates will NOT be considered for this role. We are not sponsoring Visas at this time, so please refrain from applying unless eligible to work in the UK.
Please click on the APPLY button to send your CV for this role.
Candidates with the experience or relevant job titles of; Administrative Support, Construction Administrator, Fit-Out Administrator, Administrator, Construction Admin, Document Administrator, Document Handler, Document Management, Document Flow and Team Administrator may also be considered for this role.
Locations
Document Controller / Commercial Fit-Out Administrator in Croydon, Surrey employer: IFSE Group
IFSE is an exceptional employer, offering a dynamic work environment at our Croydon head office, where creativity and collaboration thrive. With competitive salaries, generous annual leave, and a commitment to employee well-being through private healthcare and a robust pension scheme, we prioritise the growth and satisfaction of our team members. Join us in delivering award-winning commercial fit-out projects while enjoying a culture that values diversity and fosters professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller / Commercial Fit-Out Administrator in Croydon, Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and fit-out industry. Attend events, join online forums, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your experience with document control platforms and project management. Use real examples of your work to demonstrate your attention to detail and problem-solving abilities. This will make you stand out when you apply through our website.
✨Tip Number 3
Prepare for interviews by researching IFSE and their projects. Understand their approach to commercial fit-outs and be ready to discuss how your skills align with their needs. Tailoring your responses to their specific requirements can really impress the hiring team.
✨Tip Number 4
Follow up after applying! A quick email thanking them for considering your application can keep you on their radar. It shows enthusiasm and professionalism, which are key traits for a Document Controller role.
We think you need these skills to ace Document Controller / Commercial Fit-Out Administrator in Croydon, Surrey
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience in administrative roles within construction or fit-out companies, and don’t forget to mention any document control platforms you’ve used!
Show Off Your Skills:We want to see your strong IT skills! Be sure to list your proficiency in MS Office and Adobe, and give examples of how you've used these tools in past roles to keep things organised and efficient.
Be Detail-Oriented:Attention to detail is key for this role. In your application, share specific instances where your attention to detail made a difference in your work, especially in compiling manuals or health and safety files.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with IFSE.
How to prepare for a job interview at IFSE Group
✨Know Your Document Control Tools
Make sure you’re familiar with the document control platforms mentioned in the job description, like Procore or SharePoint. Brush up on how they work and be ready to discuss your experience using them. This shows you’re not just a fit for the role but also proactive about getting up to speed.
✨Showcase Your Attention to Detail
Since this role requires excellent attention to detail, prepare examples from your past work where your meticulousness made a difference. Whether it was catching an error in a manual or ensuring all documents were up-to-date, these stories will highlight your skills effectively.
✨Prepare for Team Collaboration Questions
Expect questions about how you work within a team. Think of specific instances where you collaborated with others, especially in a construction or fit-out context. Being able to articulate your teamwork skills will demonstrate that you can thrive in their collaborative environment.
✨Understand Health and Safety Protocols
Familiarise yourself with health and safety regulations relevant to the construction industry. Be prepared to discuss how you’ve contributed to health and safety files or RAMS in previous roles. This knowledge will show that you take compliance seriously and understand its importance in the fit-out process.
