Accounts Payable and Receivable Assistant (6mth FTC)

This is a fixed-term position, full-time role to cover a period of parental leave. The expected duration of the contract is approx 6 months, with a projected start date in Sept 2026 and an expected end date of Feb/March 2027.

In this temporary role, the AP / AR Assistant will support the London-based Finance team in executing day-to-day Accounts Payable (AP) and Accounts Receivable (AR). The primary mandate is to ensure the smooth, accurate, and timely processing of employee expenses, supplier invoices, aged debt recovery, and query management across multiple finance inboxes. Operating from our London office, this hands-on position plays a critical role in maintaining robust transactional controls and providing support to both internal stakeholders and external partners over a 6-month period.

Principal accountabilities:

• Accounts Payable (AP)
• Expense Management: Review employee expense reports for compliance with organisation policies, actively chasing outstanding expense submissions and approvals from internal stakeholders.
• Invoice Tracking: Monitor and chase outstanding supplier invoices to ensure timely processing and payment.
• Onboarding & Offboarding (Starters/Leavers): Manage the lifecycle of employee vendor cards, including creating vendor cards for new starters, adding and updating employee bank details securely within Microsoft Dynamics 365 Business Central, and deactivating vendor cards promptly when employees leave the organisation.
• Adhoc: Other general adhoc AP tasks when required.
• Post Administration: Manage the physical incoming mail by sorting and distributing the office post tray.
• Accounts Receivable (AR) & Credit Control
• Aged Debt Management: Proactively follow up on outstanding aged debt for both UK and US entities to ensure timely cash collection.
• Credit Control: Execute general credit control activities, maintaining professional relationships with customers.
• Royalty Management: Ensure all expected royalty statements are requested, tracked, and followed up.
• Customer Setup: Accurately complete and process new customer onboarding forms.
• Bank Confirmations: Securely and professionally confirm the organisation's bank details to external customers.
• Adhoc: Other general adhoc AR tasks when required.
• Inbox Management & Query Resolution
• Monitor, categorise and respond to queries across several shared finance email inboxes, including Accounts Payable, Invoices, Finance, and Expenses.

Qualifications, Knowledge & Experience

• Qualifications: AAT qualification or working towards (or equivalent coursework/finance training) is desirable but not essential.
• Knowledge & Experience: Proven experience working in a hands-on Accounts Payable (AP) and/or Accounts Receivable (AR) capacity. Experience with ERP systems, ideally in Microsoft Dynamics 365 Business Central. Experience with CRM system, specifically Salesforce. Experience in credit control and debt chasing, ideally with multi-currency transactions (specifically UK and US entities).

Skills & Attributes:

• High attention to detail and a commitment to accuracy, particularly when inputting sensitive banking and vendor information.
• Excellent communication skills, with a polite yet assertive manner when chasing outstanding debts, approvals, and invoices.
• Organisational and time management skills, with the ability to manage competing tasks in a busy environment.
• A proactive, cooperative team player with a solutions-oriented mindset.
• Adaptable and reliable, comfortable working within a hybrid office model in London.

Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate before the closing date.

Diversity and inclusion are seen as key strengths of our organisation. These qualities are essential for us to engage with and meet the needs of our varied global stakeholders, and they are part of what makes the IFRS Foundation a great place to work.