Junior Business Manager | London, UK

Job Description
IFM Investors is a private markets manager, with a focus on infrastructure and capabilities in unlisted and listed equity, private equity and debt. IFM manages AU$218.3bn across all asset classes on behalf of 717 institutional clients (at 30 June 2024). We have 230+ investment specialists across our capabilities. We\’re based on four continents, operating from offices in Melbourne, Sydney, London, Berlin, Zurich, Amsterdam, Milan, New York, Houston, Hong Kong, Seoul and Tokyo. We have a global network that helps us uncover opportunities. Our reach, reputation and relationships mean we can access deal flows that few other managers can.
IFM was founded by pension funds. It\’s still owned by pension funds today. Our clients are stewards of capital too, with the same duty to deliver value over decades. We share a multigenerational vision: to invest, protect and grow the savings of millions of people. We do this by investing, owning and financing the assets our clients and their beneficiaries rely on to live their lives. Where we own assets, our engineers and sector experts join their boards and management committees, with the aim of becoming pivotal to their success.
From Vienna Airport to the Indiana Toll Road, from energy storage to data storage, we invest in what matters: real assets that will serve society\’s needs for decades to come and seek to deliver for clients the positive outcomes they need. For more information, visit ifminvestors.com .
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The Role
Provide comprehensive administration and junior business support to the Global Head of Sustainable Investment and wider team. Contribute to the overall effective operation of the team by delivering a consistently high standard of work in a timely manner.
Operational Management
-Supporting the Global Head and wider UK based part of the team, to perform their roles effectively, building and maintaining close working relationships with staff and key external stakeholders.
-Keep abreast of developments within the organisation, to ensure the Global Head and wider team can be provided with timely and relevant advice and information.
-Develop systems and processes to manage the flow of information, ensuring timeliness, consistency, retention and integrity in knowledge and data management.
-Diary management, using sound professional judgement to prioritise meeting requests to ensure competing demands are effectively managed.
-Proactively monitor office communication channels with a high level of discretion, diplomacy and judgement. This includes co-ordinating and preparing responses or briefing notes as required, keeping the Global Head and wider team updated at all times.
-Support with on-boarding and off-boarding of employees, assistance with induction programs, new support role hires training and monitoring
Cost/Financial Management

• Management of expense reporting for the Global Head and the UK-based Sustainable Investment team.
• Monthly reconciliation of the Global Head and team business credit card and review of expense claims.
• Support/manage the invoice approval process across the SI department.

Event Management

• Organise domestic and international travel arrangements including travel visas, hotels and flights and travel itineraries/briefing documents ensuring drafting travel reports and ensuring travel reporting is up to date.
• Coordinate internal and external events including team meetings, training, and celebrations. Scheduling, co-ordination and administration of external including meeting room bookings, catering, organising attendees and following up on any action items.
• Support the delivery of IFM Global events, including virtual events, as required.
• Provide strategic and logistical support for Committee meetings, as required.

Business Management

• Provide management of contracts, liaising with Legal on review and completion.
• Support the research team in specific research tasks.
• Organising and distributing meeting packs, minute taking and oversight of actions as required (team meetings, offsites).
• Support in preparing/updating presentation decks.
• Keeping relevant team trackers up to date (eg external engagement tracker)

Your Background and Experience

• Strong experience as an Executive Assistant within a corporate/professional or financial services environment, supporting a member of senior leadership with a global remit.
• Experience with budget and expense management
• Experience with complex diary and travel management

Qualifications

• A-levels or equivalent would be desirable

Technical Knowledge

• Proficient use of Outlook, skills in MS Word, Excel and PowerPoint; experience in using CRM system and SAP Concur beneficial

Business Knowledge
An understanding of corporate organisational structures, ability to read the relationships between departments and people.

• Strong understanding of the principles relating to the delivery of administrative services, e.g. confidentiality, protocols, etc.
• Strong written and verbal communication skills across all types of stakeholders within the organisation

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