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- Tasks: Welcome visitors, manage office tasks, and support accounts payable.
- Company: Join a reputable bank with a supportive work environment.
- Benefits: Competitive salary, 25 days holiday, pension scheme, and private healthcare.
- Other info: Enjoy continuous learning, on-site gym access, and career growth opportunities.
- Why this job: Be the face of the bank and enhance your organisational skills.
- Qualifications: A Levels and GCSEs, strong communication, and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
The role of Reception and Administrative Support Specialist is to support the Bank in providing reception services, office management (including facilities) and accounts payable support. This is a fully office-based role, with an expectation of 5 days per week on-site.
Responsibilities
- Welcoming visitors, providing refreshments
- Logging visitors internally and with building reception, booking meeting rooms
- Maintaining security requirements
- Responding to calls and emails, forwarding to colleagues
- Collecting and distributing mail, organizing couriers and mail out
- Organise reception, kitchen, stockroom, stationery/printing room
- Ensure kitchen and stationery/printing are stocked
- Book travel and hotel accommodation
- Co-ordinate with building management
- Co-ordinate with external contractors
- Assist with health and safety activities
- Log invoices received
- Obtain authorisation to pay in accordance with authorities matrix
- Ensure new suppliers are checked
Requirements
- A Level and GCSE Level grades
- Strong organisational skills
- Excellent communication skills
- Ability to work under pressure and meet tight deadlines
- Proactively manage your day-to-day activities ensuring that the appropriate policies and procedures are adhered to
- The job holder is responsible for keeping all client records including their financial data and personal information secure, in accordance with The General Data Protection Regulation (GDPR)
Benefits
- A competitive salary package based on experience
- 25 days' holiday, plus bank holidays
- Company pension scheme with 4% employer contribution
- Private healthcare cover
- Continuous learning and development support
- Free on-site gym access
Reception and Administrative Support Specialist employer: iFAST Global Bank Limited
Contact Detail:
iFAST Global Bank Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception and Administrative Support Specialist
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the bank's values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills, like organisation and communication, align with the role of Reception and Administrative Support Specialist.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you’re dressed smartly for your interview. It shows professionalism and respect for the opportunity, which is key in a reception role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It not only shows your appreciation but also keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Reception and Administrative Support Specialist
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your strong organisational skills. We want to see how you manage your day-to-day activities and keep everything running smoothly, just like you would in the role!
Communicate Clearly: Since excellent communication is key for this position, use your application to demonstrate your ability to convey information effectively. Whether it's through your writing style or how you structure your thoughts, let us see your communication prowess!
Tailor Your Application: Don’t just send a generic application! Tailor it to the Reception and Administrative Support Specialist role. Mention specific responsibilities from the job description that excite you and how your experience aligns with them.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at iFAST Global Bank Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Reception and Administrative Support Specialist. Familiarise yourself with tasks like managing visitor logs, booking meeting rooms, and handling accounts payable. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to share examples from your past experiences where you've successfully managed multiple tasks under pressure. Think about times when you had to juggle phone calls, emails, and visitor management all at once!
✨Communicate Clearly and Confidently
Excellent communication is key in this position. Practice articulating your thoughts clearly and confidently. During the interview, remember to listen actively and respond thoughtfully to questions, showcasing your ability to communicate effectively with colleagues and visitors alike.
✨Be GDPR Savvy
As you'll be handling sensitive client information, it's crucial to show that you understand the importance of data protection. Brush up on GDPR regulations and be ready to discuss how you would ensure compliance while managing client records securely.