At a Glance
- Tasks: Coordinate and manage logistics projects, ensuring smooth operations from start to finish.
- Company: IES, a leader in high-tech relocation and installation services.
- Benefits: Gain hands-on experience in a dynamic environment with growth opportunities.
- Other info: Join a supportive team and develop your professional skills.
- Why this job: Be the go-to person for exciting projects and make a real impact.
- Qualifications: Strong organisational skills and a keen eye for detail.
The predicted salary is between 27000 - 33000 £ per year.
Company Description IES is a specialist provider of relocation, installation, and commissioning services for high-technology, business-critical equipment across semiconductor, pharmaceutical, defence, aerospace, and advanced manufacturing sectors. With over three decades of engineering expertise, the company manages every stage of complex projects in-house, from site surveys and decommissioning to cleanroom-compliant handling, custom crating, export packing, installation, and compliance testing. IES supports equipment moves nationally and internationally. Trusted by leading global manufacturers, IES is known for technical precision and the ability to adapt when project requirements change.
BASIC PURPOSE To assist with the organisation and administration of all aspects of our engineering, packing and logistics projects to ensure their complete and efficient operation including travel co-ordination. To provide professional administrative support to the business. This role will see the job holder take ownership from start to finish and be the main point of contact, with support from the wider team, on multiple projects and jobs the department own.
KEY TASKS:
- Co-ordination and monitoring of projects and other relevant administration; sourcing service providers, contractors and suppliers; obtaining quotes; and dealing with problems.
- Ensuring all work runs in a timely, cost-effective manner within budgets and timescales.
- Placing orders with suppliers; making arrangements in relation to monitoring all relevant deliverables.
- Preparing required job documentation including RAMS.
- Invoicing projects and ensuring reserve costs are shown on IES’ accounting system; providing adequate documentation for the Accounts Dept in respect of all transactions.
- Finding and arranging appropriate travel for individuals and groups within budget constraints; communicating travel information to travellers.
- Preparing and maintaining traveller profiles.
- Preparing, submitting and managing visa applications.
- Providing general administrative support to the business; general office duties including answering phones, setting up meeting rooms, dealing with daily outgoing post and small parcels as required.
- Accurately contributing to month end procedures.
- May be required to complete other business activities on behalf of the company from time to time in line with identified skills, competencies and experience.
REQUIREMENTS:
- Exceptional organisational skills with very high attention to detail.
- Ability to multi-task, anticipate and respond effectively to changing priorities.
- Flexible, conscientious attitude to work.
- High standard of written communication.
Operations Co-ordinator employer: IES
IES is an exceptional employer that values its employees by fostering a collaborative and innovative work culture, where every team member plays a crucial role in the success of complex projects. With a strong focus on professional development, IES offers numerous growth opportunities and encourages employees to take ownership of their work, ensuring a rewarding experience in the dynamic fields of semiconductor, pharmaceutical, and aerospace industries. Located in a vibrant area, the company provides a supportive environment that promotes work-life balance and the chance to be part of a trusted team known for technical precision and adaptability.
