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- Tasks: Support plant operations by managing equipment, maintenance schedules, and compliance documentation.
- Company: Join IES Utilities, a leading UK utilities provider with a focus on innovation.
- Benefits: Competitive salary, benefits package, and opportunities for professional growth.
- Why this job: Be part of a team that ensures operational readiness and safety in essential utility services.
- Qualifications: Experience in plant administration or fleet management is a plus.
- Other info: Dynamic work environment with a focus on continuous improvement and sustainability.
The predicted salary is between 30000 - 40000 £ per year.
Location: Site-based – Levenshulme, Manchester
Reports to: Plant & Fleet Manager
Company: IES Utilities Group Ltd
Salary: Competitive + Benefits
About IES Utilities
IES Utilities Group Ltd is a leading UK utilities provider delivering end‑to‑end infrastructure solutions across Power, Gas, Water, Telecoms, District Heating and Renewables. The Plant & Fleet function supports the safe, efficient, and compliant delivery of operational works across the UK by managing vehicles, machinery, tools, equipment, maintenance schedules, certification, and mobilisation of plant assets.
Purpose of the Role
The Plant Administrator provides day‑to‑day administrative and coordination support to ensure all plant, tools, equipment and fleet assets are maintained, compliant, available and correctly allocated to operational teams. The postholder will be responsible for organising servicing, certification, hire requests, repairs, asset records and supporting field supervisors and managers with timely plant information and documentation. This role is essential for maintaining operational readiness, compliance, safety, cost control and high standards of service across all plant and fleet activities.
Plant & Equipment Administration
- Maintain accurate records of all plant, tools, equipment, and fleet assets.
- Log, track and update plant movement between depots, projects, and field teams.
- Ensure all plant items have valid inspections, certification, and service histories.
- Support mobilisation and demobilisation of new projects, ensuring plant is prepared, labelled, and documented.
Compliance, Safety & Regulatory Control
- Ensure equipment meets PUWER, LOLER and any contract‑specific compliance requirements.
- Track and schedule statutory inspections, calibrations, servicing, and LOLER examinations.
- Maintain documentation including test certificates, maintenance reports, risk assessments, and manuals.
- Support safety audits and non‑conformance investigations relating to plant or equipment.
Servicing, Maintenance & Repairs Coordination
- Raise work orders for repairs, maintenance and servicing with internal teams or external suppliers.
- Track repair progress, ensuring minimal disruption to operational delivery teams.
- Record downtime, recurring faults, and plant failure trends.
- Liaise with suppliers to source parts, replacements or loan equipment when required.
Plant Hire & Allocation Management
- Process plant and tool hire requests from operations and project teams.
- Coordinate delivery and collection of hired items, ensuring timely return to minimise costs.
- Monitor utilisation rates and highlight underused or over‑hired equipment.
- Maintain supplier relationships to ensure value for money and service reliability.
Data Reporting & Systems Management
- Maintain asset data in plant management systems (e.g., InspHire, internal ERP or asset register).
- Produce reports on utilisation, compliance status, maintenance activity, and cost control.
- Ensure plant records are consistent, accurate, and audit‑ready.
- Support digital transformation initiatives, including barcoding, tagging, and telematics.
Operational Support & Customer Service
- Provide day‑to‑day support to supervisors, planners, project managers, and field teams.
- Respond promptly to queries regarding plant availability, certification, or service status.
- Coordinate with transport and logistics teams to ensure timely delivery/collection of equipment.
- Maintain a professional and helpful approach to internal customers and external partners.
Environmental Stewardship & Asset Care
- Support correct waste disposal, recycling of parts, and environmental compliance for plant items.
- Encourage best practice for fuel use, emissions reduction, and sustainable asset management.
- Monitor plant condition and report concerns about misuse, damage, or poor storage practices.
Continuous Improvement & Process Development
- Identify opportunities to streamline plant management processes.
- Support cost‑saving initiatives through improved asset utilisation and maintenance planning.
- Provide feedback on supplier performance, repair quality, and system enhancements.
Key Skills & Experience
- Experience in plant administration, fleet management, depot administration, or similar operational role.
- Strong understanding of plant, tools, vehicles, or fleet assets used in utilities or construction.
- Knowledge of statutory requirements such as LOLER, PUWER, calibration and maintenance standards.
- Strong organisational and planning skills with attention to detail.
- Good IT skills and familiarity with asset management or ERP systems.
- Excellent communication and stakeholder coordination abilities.
- Ability to work in a fast‑paced environment and manage multiple priorities.
Measures of Success
- High levels of plant compliance (LOLER, PUWER, servicing, calibration).
- Accurate and up‑to‑date asset records and documentation.
- Reduction in downtime, delays, and plant‑related operational disruptions.
- Effective cost control of hired assets, repairs, and maintenance.
- Positive feedback from operational teams, suppliers, and management.
- Continual improvement in plant utilisation and service levels.
Plant Administrator in Manchester employer: IES Utilities Group LTD
Contact Detail:
IES Utilities Group LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Plant Administrator in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. Practise common interview questions and think of examples that showcase your experience in plant administration.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Plant Administrator in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Plant Administrator role. Highlight your experience in plant administration or fleet management, and don’t forget to mention any relevant statutory knowledge like LOLER and PUWER. We want to see how your skills match what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background makes you a great fit. Be sure to mention specific examples of your organisational skills and attention to detail, as these are key for us.
Show Off Your IT Skills: Since we rely on asset management systems, it’s important to showcase your IT skills. Mention any experience you have with ERP systems or similar software. If you’ve worked with plant management tools before, let us know – it’ll definitely catch our eye!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to upload your tailored CV and cover letter directly. Plus, it helps us keep everything organised on our end!
How to prepare for a job interview at IES Utilities Group LTD
✨Know Your Stuff
Make sure you brush up on your knowledge of plant administration and fleet management. Familiarise yourself with key regulations like LOLER and PUWER, as well as the specific tools and equipment used in the industry. This will show that you're not just interested in the role but also understand its technical requirements.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities or maintained accurate records. Be ready to discuss how you track and update asset information, as this is crucial for the position.
✨Communicate Clearly
Effective communication is key in this role, so practice articulating your thoughts clearly. Think about how you would respond to queries from supervisors or project managers regarding plant availability or service status. Being able to convey information succinctly will impress your interviewers.
✨Demonstrate a Continuous Improvement Mindset
The company values continuous improvement, so come prepared with ideas on how to streamline processes or enhance asset utilisation. Share any past experiences where you've contributed to cost-saving initiatives or improved operational efficiency, as this aligns perfectly with their goals.