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- Tasks: Support our contract team with essential administration and document management.
- Company: Join idverde, Europe's largest grounds maintenance provider, making a positive impact.
- Benefits: Enjoy 21 days holiday, competitive pension, and discounts on various services.
- Why this job: Make a real difference in your community while developing your career.
- Qualifications: Experience in administration, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Dynamic environment with opportunities for personal and professional growth.
The predicted salary is between 28000 - 30000 £ per year.
Location: Falkirk, Scotland. Office Based.
Salary: £28,000 - £30,000, dependent on experience
Contract Type: Permanent, Full-time
Working hours: Monday to Friday, 7:30am - 4:00pm
About the role
We are currently seeking a proactive and detail-oriented Contract Administrator to join our team in Falkirk. In this impactful role, you will provide essential administration support to our busy contract team. With a team of 30 skilled operatives, we deliver essential reactive reinstatement works that restore surfaces following utility repairs and installations. These works are critical in ensuring roads, footpaths, and public spaces are returned to a safe and high-quality standard, keeping communities connected and local infrastructure in top condition. If you are looking for a dynamic and fast-paced environment where you can make a real difference, this is the role for you!
Key Responsibilities
- Document Control: Manage, scan, upload, and file project documentation, including contracts, construction drawings, specifications, and RFIs (Requests for Information).
- Data Management & Reporting: Update daily work logs, project trackers, and databases, such as material usage, plant hire, and vehicle records.
- Financial Administration: Process invoices, timesheets, and purchase orders; assist with subcontractor payment applications and monthly cost appraisals.
- Compliance & Permitting: Assist in preparing and submitting, or tracking, permits and street works notices.
- Meeting Coordination: Organize project meetings, prepare agendas, take minutes, and follow up on action items.
- Communication Hub: Act as the primary point of contact for enquiries via phone or email, liaising between site managers, contractors, and clients.
- Procurement Support: Order office supplies, and track plant/materials to ensure they are available on-site.
- Health & Safety Support: Help maintain safety records, inductions, and ensure site personnel have necessary documentation.
Requirements
- Proven experience in a similar administrative role - open to any industry but high preference on street works/road reinstatement or grounds work.
- Ability to confidently liaise with suppliers, subcontractors and stakeholders and manage contract documents, including purchase orders and invoices.
- Proficiency in Microsoft Office (Word, basic Excel, PowerPoint, Outlook).
- Excellent organisational skills and a keen eye for detail.
Why join us?
As the UK's leading grounds maintenance and landscape creation provider, no two projects are ever the same - and neither are our people. That is why we are committed to nurturing a diverse and inclusive culture where everyone can thrive.
What we offer
- Career advancement and development opportunities through our bespoke apprenticeship programmes, our extensive in-house training academy, and coaching and mentorship.
- A diverse and inclusive workplace where you can collaborate with passionate and talented individuals.
- Contribute to projects that make a real difference in the community and environment.
- A wide-ranging benefits package designed to prioritise your wellbeing, support life choices, and help in both good and challenging times.
Benefits
- From 21 days holiday plus bank holidays.
- Enhanced maternity and shared parental leave.
- Support for personal and professional challenges.
- Discounts on retail, holidays, gym memberships, and more.
- Competitive pension scheme and resources to manage your finances.
- Colleague of the month and annual awards.
- Two days per year to support a cause of your choice.
- Comprehensive resources and support.
About idverde
We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we are a community of over 3,000 passionate colleagues shaping the future of the green industry. At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we are more than just a company - we are a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK. Grow with us, and together we will create a greener future for all.
Contract Administrator in Stenhousemuir employer: Idverde
Contact Detail:
Idverde Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator in Stenhousemuir
✨Tip Number 1
Get to know the company! Research idverde and understand their values, projects, and culture. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info about the role and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to contract administration. Think about your past experiences and how they relate to the key responsibilities listed in the job description. Confidence is key!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Contract Administrator in Stenhousemuir
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contract Administrator role. Highlight relevant experience, especially in document control and financial administration, to show us you’re the right fit for our team.
Craft a Compelling Cover Letter: Your cover letter should tell us why you want to join our team in Falkirk. Share your passion for administration and how your skills can contribute to our mission of keeping communities connected.
Showcase Your Organisational Skills: In your application, give examples of how you've managed multiple tasks or projects. We love detail-oriented candidates who can juggle responsibilities like a pro!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at Idverde
✨Know Your Documents
Familiarise yourself with the types of documents you'll be managing, like contracts and RFIs. Being able to discuss your experience with document control will show that you understand the role's requirements.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed data and reports in previous roles. Highlighting your attention to detail and organisational prowess will resonate well with the interviewers.
✨Communicate Effectively
Practice clear and concise communication. Since you'll be the point of contact for various stakeholders, demonstrating your ability to liaise effectively will be crucial during the interview.
✨Understand the Company Culture
Research idverde and their commitment to community and environmental projects. Showing that you align with their values and are excited about contributing to meaningful work can set you apart from other candidates.
