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- Tasks: Support our contract team with admin tasks, communication, and scheduling.
- Company: Join idverde, Europe's largest grounds maintenance and landscape creation provider.
- Benefits: Enjoy flexible hours, 21 days holiday, and discounts on various services.
- Why this job: Make a real impact in a dynamic environment while growing your skills.
- Qualifications: Experience in admin roles preferred; must be organised and detail-oriented.
- Other info: Part-time role with flexible hours, perfect for students or those seeking work-life balance.
Location: Sulis Down Business Village (office based)
Hourly Rate / Salary: from £13 per hour (£16,900 per annum pro rated)
Contract Type: Permanent, Part-time
Working hours: Weekdays, Mondays essential – 25 hrs p/w. Could be 5h a day but flexible as long as hours are met throughout week.
About the role
We\’re currently seeking a proactive and detail-oriented Contract Administrator to join our team in Southstoke, Bath. In this impactful role, you\’ll provide essential administration support to our busy contract team. If you\’re looking for a dynamic and fast-paced environment where you can make a real difference, this is the role for you!
Key Responsibilities
- Completing all administrative tasks for the office on a part time basis; managing own workload, deadlines & supporting the Contract Team.
- Managing communication and enquiries via phone and email, ensuring smooth & professional translations between clients, subcontractors & internal teams.
- Serving as the first point of contact and welcome between the company and its customers, vendors, and visitors.
- Scheduling meetings and appointments; taking clear & thorough meeting minutes when required. Also scheduling through SMS system.
- Supporting Contract Managers and department heads.
- Assisting in scheduling and coordination of operatives and subcontractors, ensuring job progress is monitored and reported
- Processing paperwork as required – Invoices, Quotes, Employee Forms etc. to maintain accurate records, orders and site reports.
- Keeping stock of office supplies and placing orders when necessary
Requirements
- Proven experience in a similar administrative role – open to any industry but high preference on grounds maintenance/landscaping.
- Ability to confidently liaise with suppliers, subcontractors and stakeholders and manage contract documents.
- Proficiency in Microsoft Office (Word, basic Excel, PowerPoint, Outlook).
- Excellent organisational skills and a keen eye for detail.
Why join us?
As the UK\’s leading grounds maintenance and landscape creation provider, no two projects are ever the same – and neither are our people. That\’s why we\’re committed to nurturing a diverse and inclusive culture where everyone can thrive.
What we offer
- We offer career advancement and development opportunities through our bespoke apprenticeship programmes, our extensive in-house training academy, and coaching and mentorship.
- Join a diverse and inclusive workplace where you can collaborate with passionate and talented individuals.
- Contribute to projects that make a real difference in the community and environment.
- We recognise and reward your hard work with our wide-ranging benefits package designed to prioritise your wellbeing, support life choices, and help in both good and challenging times.
Benefits
- From 21 days holiday prorated plus bank holidays.
- Enhanced maternity and shared parental leave.
- Support for personal and professional challenges.
- Discounts on retail, holidays, gym memberships, and more.
- Resources to manage your finances.
- Secure your future.
- Colleague of the month and annual awards.
- Two days per year to support a cause of your choice.
- Comprehensive resources and support.
About idverde
We are Europe\’s largest provider of grounds maintenance services and landscape creation, in the UK alone we\’re a community of over 3,000 passionate colleagues shaping the future of the green industry.
At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we\’re more than just a company – we\’re a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK.
Grow with us, and together we\’ll create a greener future for all.
#ADM
Contract Administrator (Part Time - 25 hours) employer: Idverde
Contact Detail:
Idverde Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator (Part Time - 25 hours)
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Contract Administrator. Understanding the specific tasks, such as managing communications and scheduling meetings, will help you demonstrate your knowledge during any discussions or interviews.
✨Tip Number 2
Highlight your organisational skills in conversations. Since this role requires excellent organisation and attention to detail, be prepared to share examples from your past experiences that showcase these abilities.
✨Tip Number 3
Network with professionals in the grounds maintenance or landscaping industry. Engaging with individuals who work in similar roles can provide insights and potentially lead to referrals, increasing your chances of landing the job.
✨Tip Number 4
Be proactive in demonstrating your proficiency with Microsoft Office tools. Since the role requires basic Excel and other Office skills, consider preparing to discuss how you've used these tools effectively in previous positions.
We think you need these skills to ace Contract Administrator (Part Time - 25 hours)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, especially any that relate to contract management or grounds maintenance. Use keywords from the job description to demonstrate your fit for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive nature and attention to detail. Mention specific examples of how you've successfully managed communications and supported teams in previous roles.
Highlight Relevant Skills: Emphasise your proficiency in Microsoft Office and organisational skills. Provide examples of how you've effectively managed workloads and deadlines in past positions.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Idverde
✨Show Your Organisational Skills
As a Contract Administrator, you'll need to manage multiple tasks efficiently. Be prepared to discuss your organisational strategies and provide examples of how you've successfully handled competing priorities in previous roles.
✨Demonstrate Communication Proficiency
Since the role involves liaising with clients, subcontractors, and internal teams, it's crucial to showcase your communication skills. Practice articulating your thoughts clearly and consider sharing experiences where effective communication led to successful outcomes.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is essential for this position. Brush up on your skills, especially in Word and Excel, and be ready to discuss how you've used these tools in past administrative roles to streamline processes or improve documentation.
✨Prepare Questions About the Role
Interviews are a two-way street. Prepare thoughtful questions about the team dynamics, the types of projects you'll be involved in, and the company's approach to professional development. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
