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For Companies At a Glance
- Tasks: Coordinate office operations, manage communications, and support the team with various administrative tasks.
- Company: Join a dynamic team dedicated to efficient operations and a positive work environment.
- Benefits: Enjoy a competitive salary, supportive culture, and opportunities for personal growth.
- Other info: This role is perfect for those looking to kickstart their career in administration.
- Why this job: Be part of a vibrant office atmosphere while making a real impact on daily operations.
- Qualifications: No specific qualifications required; just bring your enthusiasm and organisational skills!
The predicted salary is between 15600 - 36400 £ per year.
Salary £26000 per year / 40 hours per week. Location: Salisbury.
Purpose of the Position – To be responsible for the organisation and coordination of office operations and procedures whilst providing efficient and effective administration support to the operations team.
Daily Tasks
- Answering the telephone, taking messages and directing calls to the appropriate person.
- Liaising with all members of the management team and staff as required.
- Meet and greet visitors to the office.
- Managing the office diary to ensure smooth and efficient day to day running.
- Book meeting and training rooms as required.
- Dealing with incoming and outgoing mail.
- Emailing, typing letters and contracts as required.
- Responsible for handling incoming and outgoing petty cash for office expenses and some services as required. Ensuring receipts are obtained for all transactions, making accurate entries and balancing at the end of each month.
- Acting as note taker for meetings as required.
- Monitoring and ordering of stationery, PPE, office and first aid supplies and ensuring adequate availability of all items at all times.
- Responsible for regular monitoring of job vacancies on indeed, managing applications on a daily basis and refreshing adverts weekly.
- Processing new starters, sending out and collating all necessary paperwork and documents.
- Requesting references and carrying out Disclosure and Barring Services (DBS)
checks. - Creating staff personnel files and ensuring these are kept accurate and up to date for all staff.
- Issuing ID cards to new staff.
- Issuing contracts, probation letters, staff handbooks and policies and procedures to new staff.
- Filing and recording staff records, including supervision, competency and training certificates as required.
- Complete regular file audits and follow up any missing paperwork.
- Ensure DVLA checks are completed for staff who drive people’s vehicles for iDirect and are re-checked on a regular basis.
- Ensure MOT and car insurance documents where applicable are current and up to date.
- Ensure regular checks on expiration dates for DBS, RTW, passports and drivers licence, to ensure renewals are carried out in a timely manner.
- Preparing recording books for each service including, creating, printing and binding before the start of each new month.
- Responsible for collating and scanning weekly expenses sheets and receipts for some services each month.
- Assisting with the sending out of internal Company communications.
- Taking an active part in the general upkeep of the office environment, making sure office supplies are replenished for the week (taking into account training and meetings for the week).
- Ad hoc tasks as they arise.
REPORTS TO:
Senior Administrator & Quality & Compliance Manager
ACCOUNTABLE TO:
Founder and Head of Operations
HOURS:
40 hours per week
This job description is not exhaustive and should be taken only as a general
outline of the duties of the post holder. It may be reviewed and varied
periodically with due notice
West Dorset office:21 Great Cranford Street,
Poundbury, Dorchester DT1 3SQ
Phone : 01305 259 075
East Dorset, Hampshire and Wiltshire Office:Unit D7, Arena Business Centre, 9 Nimrod Way,
Ferndown, BH21 7UH
Phone : 01202 076 688
Email : info@idil.co.uk
Wiltshire Local Office:Suite 23, Portway Centre, Old Sarum Park,
Salisbury, Wiltshire, SP4 6EB
Phone : 01722 435 622
#J-18808-Ljbffr
Office Administrator employer: iDirect
Contact Detail:
iDirect Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in office administration, such as Microsoft Office Suite or Google Workspace. Being proficient in these applications will give you an edge during the interview.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the diverse responsibilities outlined in the job description.
✨Tip Number 3
Research the company culture and values of StudySmarter. Understanding our mission and how we operate will help you align your answers during the interview and show that you're a good fit for our team.
✨Tip Number 4
Prepare thoughtful questions to ask during the interview about the role and the team dynamics. This not only shows your interest in the position but also helps you assess if this is the right workplace for you.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of an Office Administrator. Focus on your organisational skills, communication abilities, and any previous administrative roles.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your enthusiasm for the role and how your background makes you a perfect fit for the tasks outlined, such as managing office operations and liaising with staff.
Highlight Relevant Skills: In your application, emphasise key skills such as time management, attention to detail, and proficiency in office software. These are crucial for the daily tasks mentioned in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Office Administrator.
How to prepare for a job interview at iDirect
✨Know the Job Description Inside Out
Familiarise yourself with the job description and daily tasks listed. Be prepared to discuss how your skills and experiences align with the responsibilities of an Office Administrator, such as managing office supplies and handling correspondence.
✨Demonstrate Organisational Skills
Since the role involves coordinating office operations, be ready to provide examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and stay organised under pressure.
✨Showcase Communication Skills
As you'll be liaising with various team members and greeting visitors, it's crucial to demonstrate strong verbal and written communication skills. Practice articulating your thoughts clearly and consider preparing a few questions to ask during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, such as how you would handle a busy phone line or manage conflicting appointments. Think of specific scenarios from your past experience where you successfully navigated similar challenges.