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- Tasks: Support C-Suite Directors with calendar management, meeting coordination, and travel planning.
- Company: Join a dynamic international client known for its innovative approach and supportive culture.
- Benefits: Enjoy hybrid work options, competitive salary, and opportunities for professional growth.
- Why this job: Be a key player in a fast-paced environment, making a real impact on executive operations.
- Qualifications: Previous experience as an Executive Assistant or similar role is essential.
- Other info: This role requires discretion and professionalism while managing confidential information.
The predicted salary is between 36000 - 54000 £ per year.
We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to C-Suite Directors within our International client. This role is critical in ensuring the executive’s time is maximised, operations run smoothly, and key priorities are progressed with efficiency and discretion.
The ideal candidate is a trusted partner who anticipates needs, thrives in a fast-paced environment, and excels in managing competing priorities with professionalism and calm under pressure.
Key Responsibilities- Calendar Management: Own complex diary scheduling, balancing priorities and ensuring optimal time allocation.
- Meeting Coordination: Organise internal and external meetings, board meetings, offsites, and team sessions. Prepare agendas, take minutes, and follow up on actions.
- Travel Management: Plan and coordinate international and domestic travel including itineraries, visas, accommodations, and transport.
- Event Management: Plan and coordinate key corporate events throughout the year.
- Inbox Management: Monitor and triage emails on behalf of the executive; draft correspondence and handle sensitive information with discretion.
- Administrative Support: Prepare presentations, reports, and briefing documents. Manage expenses, invoices, and budget tracking as needed.
- Stakeholder Liaison: Serve as a point of contact between the executive and internal/external stakeholders.
- Project Support: Assist with special projects, research, and cross-functional initiatives.
- Confidentiality & Discretion: Handle confidential business and personal information with absolute professionalism.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar support role at senior executive level.
- Exceptional organisational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- Experience handling sensitive and confidential information.
- Ability to work independently, make sound decisions, and adapt quickly in a fast-paced environment.
- Professional demeanour, integrity, and discretion at all times.
Assistant / Executive Assistant to CEO employer: identifi Global Resources
Contact Detail:
identifi Global Resources Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant / Executive Assistant to CEO
✨Tip Number 1
Familiarise yourself with the specific tools and software commonly used by Executive Assistants, such as calendar management systems and project management tools. Being proficient in these can set you apart during the interview process.
✨Tip Number 2
Demonstrate your ability to manage competing priorities by preparing examples of how you've successfully handled multiple tasks in previous roles. This will showcase your organisational skills and ability to thrive under pressure.
✨Tip Number 3
Research the company culture and values of StudySmarter. Tailoring your conversation to reflect how your personal values align with theirs can help you make a strong impression during interviews.
✨Tip Number 4
Network with current or former Executive Assistants within the industry. They can provide valuable insights into the role and may even refer you to opportunities at StudySmarter, increasing your chances of landing the job.
We think you need these skills to ace Assistant / Executive Assistant to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in similar roles. Emphasise your organisational skills, ability to manage competing priorities, and any experience with C-Suite executives.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and detail-oriented nature. Mention specific examples of how you've successfully managed complex schedules, coordinated meetings, or handled sensitive information in the past.
Highlight Key Skills: In your application, clearly outline your strong written and verbal communication abilities, as well as your experience with calendar management, travel coordination, and event planning. Use bullet points for clarity.
Showcase Professionalism: Throughout your application, maintain a professional tone and demonstrate your integrity and discretion. This is crucial for a role that involves handling confidential information and liaising with stakeholders.
How to prepare for a job interview at identifi Global Resources
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised calendars or managed competing priorities in previous roles.
✨Demonstrate Discretion and Professionalism
This role requires handling sensitive information. During the interview, highlight instances where you've maintained confidentiality and acted with professionalism, especially in high-pressure situations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Prepare for scenarios related to calendar conflicts, travel arrangements, or meeting coordination, and think through how you would handle them effectively.
✨Research the Company and Its Executives
Familiarise yourself with the company’s mission, values, and key executives. Showing that you understand their goals and challenges will demonstrate your proactive nature and genuine interest in the role.
