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- Tasks: Manage daily office operations and provide excellent reception service.
- Company: Join a dynamic team in a supportive and professional environment.
- Benefits: Enjoy a competitive salary of £30,000 and opportunities for growth.
- Why this job: Be a key player in creating a smooth and efficient workplace.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
- Other info: Ideal for those who thrive in a collaborative and innovative setting.
The predicted salary is between 24000 - 36000 £ per year.
You can register your CV without any obligation.
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Full time , Permanent Leicester £30,000 per annum Ref No: IPRS7272 Our client has a permanent vacancy for an Office Manager responsible for overseeing the day-to-day operations of the office environment, ensuring that it operates smoothly, safely and cost-effectively. As well as, providing a professional, friendly and efficient reception service to the clients and office. Office managers are team players with a strong work ethic, who have excellent communication, leadership and problem solving skills.Duties and ResponsibilitiesAs the office manager, your job role can vary, ranging from maintaining policies and procedures, monitoring office supplies, reception work, as well as completing administrative tasks. Day-to-day duties can include:• Monitoring and ordering office supplies and new stationary, furniture, first aid equipment, appliances and electronics as required;• Take responsibility for post, franking, and DX services for the office location and assist with the post and courier deliveries;• Oversee office maintenance, policies and manage health and safety procedures;• Take on data responsibilities, including GDPR and off site secure storage;• Management of day-to-day on site reception staff including lunch and holiday cover rota;• Oversee building projects, renovations or refurbishments;• Manage facilities contracts and providers for services, including parking, cleaning, security and catering;• Support the firm to achieve goals and credentials such as ISO standards or carbon emission targets;• Greeting clients and liaising with the relevant person;• Answer the telephone and transfer calls quickly and professionally;• Assist with meeting room bookings and update digitally;• Provides general administrative support;• Arrange archiving collections and retrievals;• Ensure the office is clean and tidy; and• Undertake any other duties as requiredHealth and Safety tasksIt is the responsibility of the Office Manager to support the Health and Safety management by taking on the following duties and responsibilities:• Ensure the office meets government regulations, environmental, health and safety standards;• Take responsibility for fire risk assessment, extinguisher maintenance and fire drills for the location;• Act as a health and safety representative for the office location;• Complete weekly/monthly premises checks;• Manager contractors when in the office;• Provide health and safety awareness training to new starters at the location;• Conduct weekly fire alarm checks;• Ensure first aid and fire marshal provision; and take on the responsibility of ensuring fire safetyRequirements:• Proficiency with Microsoft office, with the ability to support others;• Excellent verbal and written communication skills;• Ability to define problems, collect data and draw valid conclusions;• Experience with office equipment and procedures;• Solid understanding of Health and Safety and fire risk assessments;• An innovator with the ability to use creativity and initiative; and• Strong reliability and discretion skills;Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so. apply job
From the start I was very impressed with Ideal Personn…
I just wanted you to know how happy I am with the serv…
Having dealt with Traci for over16 years I have …
I have worked in HR for over 16 years and have been in…
“Traci at Ideal has been ever so helpful and kin…
A year ago you helped me find a senior marketing job. …
“Great experience with Traci, very straight to t…
I want to thank you so much for everything. This has b…
From the start I was very impressed with Ideal Personn…
I just wanted you to know how happy I am with the serv…
Having dealt with Traci for over16 years I have …
I have worked in HR for over 16 years and have been in…
“Traci at Ideal has been ever so helpful and kin…
A year ago you helped me find a senior marketing job. …
“Great experience with Traci, very straight to t…
I want to thank you so much for everything. This has b…
Submit your CV One of our Consultants will be pleased to contact you.Click here
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Office Manager employer: Ideal Personnel
Contact Detail:
Ideal Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific duties of an Office Manager. Understanding the day-to-day responsibilities, such as managing office supplies and overseeing health and safety procedures, will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Showcase your leadership skills by preparing examples of how you've successfully managed teams or projects in the past. Being able to discuss your experience in leading reception staff or coordinating office maintenance can set you apart.
✨Tip Number 3
Brush up on your knowledge of health and safety regulations and fire risk assessments. Being well-versed in these areas will not only boost your confidence but also show that you're proactive about ensuring a safe working environment.
✨Tip Number 4
Network with current or former Office Managers to gain insights into the role. They can provide valuable tips on what employers are looking for and may even share their experiences with the application process at companies like ours.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Manager role. Focus on your leadership, communication, and problem-solving abilities, as these are key for this position.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific duties from the job description that you have experience with, such as managing office supplies or overseeing health and safety procedures.
Highlight Relevant Skills: Emphasise your proficiency with Microsoft Office and any experience you have with health and safety regulations. Include examples of how you've successfully managed office operations in the past.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Manager.
How to prepare for a job interview at Ideal Personnel
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate your ability to keep things running smoothly. Prepare examples of how you've successfully managed office supplies, schedules, or projects in the past. This will show your potential employer that you can handle the day-to-day operations effectively.
✨Highlight Your Communication Abilities
Excellent communication is key for this role. Be ready to discuss how you've effectively communicated with team members, clients, and suppliers. Consider sharing specific instances where your communication skills helped resolve a problem or improve a process.
✨Demonstrate Health and Safety Knowledge
Since health and safety is a significant part of the Office Manager role, brush up on relevant regulations and best practices. Be prepared to discuss your experience with fire risk assessments or any health and safety training you've provided in previous roles.
✨Prepare for Problem-Solving Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you've had to troubleshoot issues in the office environment. Use the STAR method (Situation, Task, Action, Result) to structure your answers and clearly convey your thought process.
