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- Tasks: Support a busy team with mail handling, front of house duties, and office administration.
- Company: Join a dynamic company in Northampton known for exceptional client service.
- Benefits: Enjoy a part-time schedule with competitive pay and a friendly work environment.
- Why this job: Perfect for those seeking hands-on experience in a supportive office culture.
- Qualifications: Previous office reception experience and strong communication skills are essential.
- Other info: Work hours are Monday to Friday, 12 noon to 3.45pm.
Our client has a permanent vacancy for a Part Time Office Assistant. You will play a pivotal role in providing exceptional support to their busy team, ensuring unparalleled levels of client service. The role is Office-Based, working 12 noon till 3.45pm Monday to Friday. This role is crucial to the success of their office. This means that you must be able to handle pressure and be able to prioritise your daily workload.
Key Responsibilities of this role:
- Collecting & opening the incoming DX mail
- Opening of the Royal Mail
- Scanning of post
- Delivering the outgoing DX mail in the afternoon
- Franking of the Royal Mail in the afternoon
- Front of house cover duties to include answering the switchboard, meeting and greeting clients and making refreshments
- Office administrator tasks
Requirements:
- Experience in an office-based reception & administration role
- Professional and attentive telephone manner, coupled with strong interpersonal skills
- Capability to handle pressure and effectively prioritise tasks whilst managing your workload
- Car owner/driver
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application.
Office Assistant Part Time employer: Ideal Personnel
Contact Detail:
Ideal Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant Part Time
✨Tip Number 1
Make sure to highlight your experience in office administration and reception roles during any conversations you have with our consultants. They will appreciate specific examples of how you've handled similar tasks in the past.
✨Tip Number 2
Demonstrate your ability to handle pressure by sharing stories of how you've successfully managed busy workloads or tight deadlines in previous jobs. This will show us that you're capable of thriving in a fast-paced environment.
✨Tip Number 3
When speaking with our team, emphasise your strong interpersonal skills and professional telephone manner. These are crucial for the role, so be prepared to discuss how you've effectively communicated with clients or colleagues in the past.
✨Tip Number 4
If you own a car and can drive, make sure to mention this during your discussions. Being able to manage mail deliveries and other tasks efficiently is a big plus for this position, and we want to know you can handle it!
We think you need these skills to ace Office Assistant Part Time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and reception roles. Emphasise skills like handling pressure, prioritising tasks, and strong interpersonal abilities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and explains why you are a great fit. Mention specific responsibilities from the job description that you are excited about.
Highlight Relevant Skills: In your application, clearly outline your professional telephone manner and any experience with front-of-house duties. This will demonstrate your suitability for the client service aspect of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Ideal Personnel
✨Showcase Your Organisational Skills
As an Office Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully prioritised your workload and handled pressure.
✨Practice Your Telephone Etiquette
Since the role requires a professional telephone manner, practice answering calls in a friendly and clear way. You might even want to role-play with a friend to get comfortable with common scenarios you could face.
✨Be Ready to Discuss Front of House Duties
The job involves meeting and greeting clients, so be prepared to discuss how you would create a welcoming environment. Think about your previous experiences in similar roles and how you made visitors feel valued.
✨Demonstrate Your Team Spirit
This position is crucial for the success of the office team. Be ready to talk about how you work collaboratively with others and support your colleagues, especially in a busy environment.
