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- Tasks: Support solicitors in residential conveyancing, manage files, and assist with client communications.
- Company: Join a dynamic legal team focused on residential property transactions.
- Benefits: Gain valuable experience, develop skills, and work in a supportive environment.
- Why this job: Make a difference in clients' lives while building your legal career.
- Qualifications: Experience as a secretary preferred; strong communication and organisational skills required.
- Other info: Opportunity for growth and involvement in marketing events.
The predicted salary is between 28800 - 43200 £ per year.
Our client has an exciting opportunity for an experienced full-time Legal Secretary to join their residential conveyancing team. Experience in residential conveyancing would be an advantage.
As a Legal Secretary you may be asked to support with any of the following:
- Supporting solicitors and partners with the day-to-day running of their files
- The production of documents and correspondence using audio/copy typing
- Undertaking searches and processing post completion actions
- Completion and submission of standard template documents
- Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return
- Management of Fee Earners’ diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged e.g. meeting room booked, refreshments available
- Setting up new files accurately and speedily on instruction
- Maintaining Fee Earners’ client details on the firm’s database and updating as and when required
- Dealing promptly and accurately with all filing and storage/retrieval requirements in respect of client files
- Ensure all files are compliant and management of money laundering checks and keeping the associated records
- Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate
- Ensure the confidentiality of all practice and client data, including related documentation and/or information
- Undertaking any other ad hoc duties as requested by the professional staff in the department
- Support as and when requested in firm-wide and departmental marketing events
Requirements
- Previous experience as a secretary, preferably in Residential Conveyancing, although other experience will be considered
- Excellent interpersonal skills and clear written and oral communication
- Proven audio typing experience
- Excellent organisational skills
- Ability to communicate both in writing and orally with a wide range of people
- The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone
- Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team
- Self-motivation with the ability to be a self-starter and work independently or within a team
- Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel
- Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application.
Legal Secretary Residential Conveyancing employer: Ideal Personnel
Contact Detail:
Ideal Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary Residential Conveyancing
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Secretary role. You never know who might have the inside scoop on an opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to residential conveyancing. We recommend role-playing with a friend or family member to get comfortable discussing your experience and how it relates to the job.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the position and keeping you top of mind for the hiring team.
✨Tip Number 4
Apply through our website for the best chance at landing that Legal Secretary gig. We make it easy for you to submit your CV and connect with consultants who can help you navigate the process!
We think you need these skills to ace Legal Secretary Residential Conveyancing
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role in Residential Conveyancing. Highlight any relevant experience and skills that match the job description, like audio typing or managing diaries.
Show Off Your Communication Skills: Since this role involves a lot of client interaction, emphasise your excellent interpersonal skills. Use clear and concise language in your application to demonstrate your written communication abilities.
Be Organised: We love a well-organised application! Make sure your CV is easy to read and structured logically. This reflects your organisational skills, which are crucial for the role.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Ideal Personnel
✨Know Your Stuff
Make sure you brush up on residential conveyancing basics. Familiarise yourself with common terms and processes, as well as the specific duties of a Legal Secretary. This will show your potential employer that you're not just interested in the role, but that you understand it too.
✨Show Off Your Skills
Prepare to discuss your audio typing experience and any relevant IT skills. Bring examples of how you've used case management systems or organised complex schedules in previous roles. This will help demonstrate your ability to handle the demands of the job.
✨Practice Makes Perfect
Consider doing a mock interview with a friend or family member. Focus on answering questions clearly and confidently, especially about your interpersonal skills and how you manage your workload. This will help you feel more at ease during the actual interview.
✨Ask Smart Questions
Prepare a few thoughtful questions to ask at the end of your interview. Inquire about the team dynamics, the firm's approach to client confidentiality, or how they support their staff's professional development. This shows you're genuinely interested in the role and the company.
