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- Tasks: Support the Commercial Property team with administrative tasks and document management.
- Company: Friendly law firm that values teamwork and client relationships.
- Benefits: Competitive salary, flexible working hours, and genuine career progression.
- Why this job: Join a supportive environment where you can grow while maintaining work/life balance.
- Qualifications: Experience in Commercial Property and strong IT skills required.
- Other info: Dynamic role with opportunities to cover various tasks and develop your skills.
The predicted salary is between 36000 - 60000 £ per year.
Our client has a permanent, full-time vacancy for a talented, friendly and enthusiastic individual to join their firm as a Legal Secretary/Assistant within the Commercial Property team. They pride themselves on a friendly, approachable attitude towards staff and clients. They offer competitive salaries, flexible working and genuine progression opportunities, supporting you to achieve your goals whilst maintaining a great work/life balance.
Responsibilities
- Dealing with the administrative aspects of the matter from file opening to file closing, including all compliance, file organisation, billing, key dates, write offs, credit control matters, payment requests and archiving.
- Transcribing dictation.
- Scanning and allocating post to matter file in SOS.
- Notifying lawyers of all incoming communications.
- Managing outgoing paper-based post.
- Managing electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS.
- Managing document release requests.
- Keeping lawyers up to date on the progress of tasks, communicating always to manage expectations and meet all deadlines.
- Extensive diary and inbox management for lawyers.
- Assisting with office management duties when needed, which will include stationery ordering, printing, copying and reception cover during absences.
- Taking reception overflow calls.
- Working as one firm, covering for other TA’s when absent.
- Undertaking departmental specific duties where applicable.
Requirements
- Experience working within a Commercial Property department.
- A good understanding of the Solicitors Accounts Rules.
- Advanced IT skills including Microsoft Office.
- Excellent attention to detail, organisational and communication skills.
- Great time management skills.
- Self-motivated, outgoing and proactive.
- Calm under pressure.
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
Legal Secretary/Assistant - Commercial Property employer: Ideal Personnel
Contact Detail:
Ideal Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary/Assistant - Commercial Property
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who work in commercial property. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Show them you’re not just another candidate; you’re genuinely interested in their team and what they do. We want to see your enthusiasm!
✨Tip Number 3
Practice your communication skills! As a Legal Secretary/Assistant, you’ll need to be clear and concise. Try mock interviews with friends or family to get comfortable talking about your experience and skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Legal Secretary/Assistant - Commercial Property
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary/Assistant role. Highlight your experience in commercial property and any relevant skills that match the job description. We want to see how you fit into our friendly team!
Show Off Your Skills: Don’t hold back on showcasing your advanced IT skills and attention to detail. Mention specific software you’ve used, especially if it relates to document management or compliance. We love a proactive candidate who can keep things organised!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the firm. Let us know why you’re the perfect fit for our commercial property team and how you can contribute to our great work/life balance.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any updates. Plus, we’re excited to hear from you!
How to prepare for a job interview at Ideal Personnel
✨Know Your Stuff
Make sure you brush up on your knowledge of commercial property law and the specific responsibilities of a Legal Secretary/Assistant. Familiarise yourself with the Solicitors Accounts Rules and be ready to discuss how your experience aligns with the role.
✨Show Off Your Organisational Skills
Since this role involves a lot of file management and diary coordination, prepare examples that showcase your organisational skills. Think about times when you successfully managed multiple tasks or deadlines and be ready to share those stories.
✨Be Proactive in Communication
Demonstrate your communication skills by being clear and concise in your answers. Show that you can keep lawyers updated on task progress and manage expectations effectively. You might even want to ask insightful questions about their communication style during the interview.
✨Stay Calm Under Pressure
The job can get hectic, so be prepared to discuss how you handle stress and tight deadlines. Share specific strategies you use to stay calm and focused, and maybe even mention a time when you turned a challenging situation into a success.
