Conveyancing Assistant Hybrid Working

Overview

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Full time , Permanent Milton Keynes Competitive Ref No: IPRS7178 Our client has a vacancy for a Conveyancing Assistant to work closely within a team environment and act as first line of escalation for Conveyancing Administrators queries and guidance. You will need to have at least one year’s experience in a similar role. This is a hybrid role offering a mix of office and home based working.

Responsibilities

• Day to day management of sale files, escalating to the Conveyancer as and when necessary
• Obtaining Land Registry documents or title deeds as applicable
• Drafting sales contracts and agreeing terms with the conveyancer acting for the other party and dealing with enquiries
• Assisting the Conveyancer with all purchase and other matters, escalating to the Conveyancer when necessary
• Diarising and chasing matters as necessary
• Provide professional telephone support to the team
• Preparing accounts echits for all receipts and payments
• Preparing files for exchange of contracts – for approval by the Conveyancer
• Preparing files for completion – for approval by the Conveyancer including necessary letters and accounts paperwork
• Dealing with completion of matters and preparing files for the post completion team
• Managing own email account efficiently
• To ensure that the case management system is accurate and kept up to date and that physical files are maintained in good order

Additional administration duties

• Incoming & outgoing post collection/distribution
• Opening new matter files on business systems
• Assisting with initial administration work on matter files
• Taking customer card payments on account
• Issuing customer forms and assisting in their completion
• Applying for searches
• Using the Land Registry portal to obtain copy deeds
• Assisting with telephone answering where appropriate
• General admin duties including post, printing, scanning and photocopying

Qualifications

• Relevant residential conveyancing experience
• Good oral and written communication skills
• An energetic, enthusiastic, pro-active, problem-solving ethos
• Great attention to detail
• Able to demonstrate an understanding of conveyancing protocols
• Ensures all work is carried out in a professional, efficient manner adhering to compliance protocols

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