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- Tasks: Support solicitors in residential conveyancing, manage diaries, and handle client communications.
- Company: Join a dynamic legal firm with a focus on residential property.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Why this job: Be part of a vital team that helps clients navigate their property journeys.
- Qualifications: Experience as a secretary, preferably in residential conveyancing, with strong communication skills.
- Other info: Fast-paced role with the chance to develop your legal career.
The predicted salary is between 28800 - 43200 £ per year.
Our client has an exciting opportunity for an experienced full-time Legal Secretary to join their residential conveyancing team. Experience in residential conveyancing would be an advantage.
Responsibilities
- Supporting solicitors and partners with the day‑to‑day running of their files
- The production of documents and correspondence using audio/copy typing
- Undertaking searches and processing post completion actions
- Completion and submission of standard template documents
- Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return
- Management of Fee Earners' diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate
- Ensure all meetings have appropriate facilities arranged e.g. meeting room booked, refreshments available
- Setting up new files accurately and speedily on instruction
- Maintaining Fee Earners' client details on the firm's database and updating as and when required
- Dealing promptly and accurately with all filing and storage/retrieval requirements in respect of client files
- Ensure all files are compliant and management of money laundering checks and keeping the associated records
- Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate
- Ensure the confidentiality of all practice and client data, including related documentation and/or information
- Undertaking any other ad‑hoc duties as requested by the professional staff in the department
- Support as and when requested in firm‑wide and departmental marketing events
Requirements
- Previous experience as a secretary, preferably in Residential Conveyancing, although other experience will be considered
- Excellent interpersonal skills and clear written and oral communication
- Proven audio typing experience
- Excellent organisational skills
- Ability to communicate both in writing and orally with a wide range of people; The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone
- Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team
- Self‑motivation with the ability to be a self‑starter and work independently or within a team
- Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel
- Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
Legal Secretary Residential Conveyancing employer: Ideal Personnel & Recruitment Solutions Limited
Contact Detail:
Ideal Personnel & Recruitment Solutions Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary Residential Conveyancing
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to residential conveyancing. We recommend role-playing with a friend or family member to get comfortable discussing your experience and skills in a relaxed setting.
✨Tip Number 3
Showcase your organisational skills during the interview! Bring a portfolio of your work, including examples of documents you've produced or projects you've managed. This will demonstrate your attention to detail and ability to handle multiple tasks.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Legal Secretary Residential Conveyancing
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Legal Secretary in Residential Conveyancing. Highlight any relevant experience you have, especially in residential conveyancing, and showcase your skills that match the job description.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the team. Mention specific experiences that relate to the responsibilities listed in the job description, and don’t forget to show a bit of your personality!
Show Off Your Skills: We want to see your skills in action! If you have proven audio typing experience or are familiar with case management systems, make sure to mention these in your application. The more relevant skills you highlight, the better!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Ideal Personnel & Recruitment Solutions Limited
✨Know Your Stuff
Make sure you brush up on residential conveyancing basics. Familiarise yourself with common terms and processes, as well as the specific responsibilities listed in the job description. This will show that you're not just interested in the role but also understand what it entails.
✨Show Off Your Skills
Prepare to discuss your audio typing experience and organisational skills in detail. Bring examples of how you've managed diaries or handled client communications effectively. This will help demonstrate your ability to support solicitors and partners seamlessly.
✨Practice Makes Perfect
Consider doing a mock interview with a friend or family member. Focus on articulating your experiences clearly and confidently, especially around your interpersonal skills and how you handle challenging deadlines. This will help you feel more at ease during the actual interview.
✨Ask Smart Questions
Prepare a few thoughtful questions about the team dynamics or the firm's approach to client confidentiality. This shows your genuine interest in the role and helps you gauge if the company culture aligns with your values.
