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- Tasks: Support a dynamic legal team with document management and administrative tasks.
- Company: Join a leading firm working with top household names in commercial property.
- Benefits: Full-time role with opportunities for growth and skill development.
- Why this job: Be part of exciting projects and make a real difference in the legal field.
- Qualifications: Strong secretarial skills and a keen eye for detail required.
- Other info: Fast-paced environment with a focus on teamwork and learning.
The predicted salary is between 28800 - 43200 £ per year.
Our client has a permanent, full-time vacancy for an experienced Legal Secretary to join their Commercial Property team.
Key responsibilities
- Supporting solicitors and partners with the day-to-day running of their files
- The production of documents and correspondence using audio / copy typing
- Experience of standard template documents for the respective areas
- Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid
- Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and / or taking detailed messages to enable the appropriate person to deal with the matter on their return
- Management of Fee Earners’ diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available;
- Setting up new files accurately and speedily on instruction
- Maintaining Fee Earners’ client details on the firm’s database (ALB) and updating as and when required
- Dealing promptly and accurately all filing and storage / retrieval requirements in respect of client files
- Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records;
- Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate
- Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and / or information
- Undertaking any other ad hoc duties as requested by the professional staff in the department
- Support as and when requested in firm-wide and departmental marketing events
Requirements
- Previous experience as a legal secretary, preferably in Commercial Property, although other legal secretarial experience will be considered.
- Excellent interpersonal skills and clear written and oral communication
- Proven audio typing experience
- Excellent organisational skills
- Ability to communicate both in writing and orally with a wide range of people
- The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone
- Efficiency, reliability and flexibility, able to organise the workload to meet challenging / changing deadlines ensuring prioritisation of different work matters across the team
- Self-motivation with the ability to be a self-starter and work independently or within a team
- Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel
- Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so
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Legal Secretary Commercial Property employer: Ideal Personnel & Recruitment Solutions Limited
Contact Detail:
Ideal Personnel & Recruitment Solutions Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary Commercial Property
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its clients. Understand their work in commercial property and be ready to discuss how your skills can support their team. Show them you’re not just another candidate, but someone who genuinely cares about their mission.
✨Tip Number 3
Practice your secretarial skills! Brush up on document management, audio typing, and formatting. Maybe even do a mock interview with a friend where you demonstrate your organisational abilities. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Legal Secretary Commercial Property
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role in Commercial Property. Highlight your secretarial skills and any relevant experience you have in document management and administration tasks. We want to see how you can support our team!
Show Off Your Skills: In your cover letter, don’t hold back on showcasing your excellent written and oral communication skills. Mention specific examples of how you've used these skills in previous roles, especially in a legal context. This will help us see your potential fit for the team.
Be Detail-Oriented: Since attention to detail is key in this role, make sure your application is free from typos and errors. Proofread everything before hitting send! We appreciate candidates who take pride in their work and can spot the little things.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Ideal Personnel & Recruitment Solutions Limited
✨Know Your Stuff
Before the interview, make sure you brush up on commercial property terminology and the specific duties of a Legal Secretary. Familiarise yourself with common legal documents and processes, as this will show your potential employer that you're serious about the role.
✨Show Off Your Skills
Prepare to discuss your secretarial skills in detail. Be ready to give examples of how you've managed documents, transcribed correspondence, or handled diary management in previous roles. This is your chance to demonstrate your organisational prowess and attention to detail.
✨Practice Makes Perfect
Consider doing a mock interview with a friend or family member. Focus on articulating your experience clearly and confidently. Practising answers to common interview questions can help ease any nerves and ensure you present yourself well.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team and the company culture. This shows your interest in the role and helps you determine if it’s the right fit for you. Think about what you want to know regarding their approach to commercial property work.
