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- Tasks: Support our commercial property team with administrative tasks and document management.
- Company: Friendly and approachable firm focused on employee well-being.
- Benefits: Competitive pay, flexible hours, career growth, and work-life balance.
- Why this job: Join a dynamic team and make a real impact in the legal field.
- Qualifications: Experience in commercial property and strong IT skills required.
- Other info: Opportunity for professional development in a supportive environment.
The predicted salary is between 30000 - 42000 £ per year.
Our company has a permanent, full-time position for a talented, friendly, and enthusiastic individual to join its commercial property team as a legal secretary/assistant. They pride themselves on being approachable and friendly towards employees and clients. The role offers competitive advantages in terms of salary, flexible working, practical growth opportunities, and work-life balance.
The role:
- Dealing with the administrative aspects of the matter from file opening to file closing, including all compliance, file organisation, record keeping, billing, key dates, write-offs, credit control matters, payment requests, and archiving.
- Transcribing dictation.
- Scanning and allocating post to matter file in SOS.
- Notifying lawyers of all incoming communications.
- Management of outgoing paper-based post.
- Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols, and saved correctly within SOS.
- Management of document release requests.
- Keeping lawyers up to date on the progress of tasks, communicating always to manage expectations and meet deadlines.
- Extensive diary and inbox management for lawyers.
- Assist with office management duties when needed, which will include stationery ordering, printing, copying, and reception cover during absences.
- Taking reception overflow calls.
- Working as one firm, covering for other TAs when absent.
- Undertake Department Specific duties where applicable.
Requirements:
- Experience working within a Commercial Property department.
- A good understanding of the Solicitors Accounts Rules.
- Advanced IT skills including Microsoft Office.
- Excellent attention to detail, organisational and communication skills.
- Great time management skills.
- Self-motivated, outgoing, and proactive.
- Calm under pressure.
Due to the large number of responses we receive, it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles, please do so.
Legal Secretary/Assistant - Commercial Property employer: Ideal Personnel & Recruitment Solutions Limited
Contact Detail:
Ideal Personnel & Recruitment Solutions Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary/Assistant - Commercial Property
✨Tip Number 1
Network like a pro! Reach out to people in the legal field, especially those working in commercial property. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills. As a Legal Secretary/Assistant, you’ll need to be clear and concise. Mock interviews with friends can help you nail down your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Legal Secretary/Assistant - Commercial Property
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary/Assistant role. Highlight your experience in commercial property and any relevant skills that match the job description. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and enthusiasm for the role. Let us know why you're passionate about working with us and how you can contribute to our commercial property team.
Show Off Your IT Skills: Since advanced IT skills are a must, don’t forget to mention your proficiency in Microsoft Office and any other relevant software. We love tech-savvy candidates who can keep things organised and efficient!
Follow Up: After submitting your application through our website, don’t hesitate to follow up if you haven’t heard back within a week or so. It shows your interest and eagerness to join our friendly team!
How to prepare for a job interview at Ideal Personnel & Recruitment Solutions Limited
✨Know Your Stuff
Make sure you brush up on your knowledge of commercial property law and the Solicitors Accounts Rules. Being able to discuss these topics confidently will show that you're serious about the role and understand the key aspects of the job.
✨Show Off Your Organisational Skills
Since the role involves a lot of file management and diary coordination, be prepared to share examples of how you've successfully managed multiple tasks in the past. Highlight any tools or methods you use to stay organised and efficient.
✨Be Proactive in Communication
Demonstrate your communication skills by being clear and concise in your answers. Also, think of questions to ask about the team dynamics and how they manage expectations with clients. This shows you're already thinking about how to fit into their culture.
✨Stay Calm Under Pressure
The job can get hectic, so be ready to discuss how you handle stress and tight deadlines. Share specific examples where you've maintained composure and delivered results, as this will reassure them that you can thrive in a busy environment.
