Paralegal Real Estate

Our client has a permanent, full-time vacancy for a Paralegal, to be part of their Real Estate team. You will provide proactive, high-quality paralegal support to a busy Real Estate team, with a primary focus on post-completion work (including Land Registry applications and SDLT submissions) and wider transactional support as required. The successful candidate will be forward-thinking, organised and enthusiastic about using modern legal technology to drive efficiency and improve client service.

KEY RESPONSIBILITIES

• Post-Completion (primary focus)
• SDLT
• STLD calculations
• Preparing and submitting SDLT Returns to HMRC (including via InfoTrack where used)
• Monitoring submission status and deadlines; chasing where required
• Supporting fee earners with SDLT-related queries and evidence requirements
• Land Registry
• Preparing and submitting Land Registry applications (including first registrations)
• Using LR Digital / portal-style submissions and InfoTrack Land Registry submissions
• Drafting and collating supporting documents and evidence (e.g. certified copies, plans, identity evidence where applicable)
• Dealing with requisitions: analysing requisitions, liaising with fee earners, responding within deadlines, and progressing applications through to completion
• Maintaining accurate post-completion records and reporting on application progress
• File and matter management
• Creating and maintaining post-completion checklists, trackers and key date reminders
• Ensuring all post-completion steps are completed promptly and documented clearly on file
• Ensuring matter data is kept up to date in the case management system

ADDITIONAL (useful but not essential)

• Lost deeds / reconstruction of title
• Acquiring evidence of legal ownership / occupation
• Preparing ST3 forms for signing
• Preparing and submitting FR1 applications
• Adverse possession
• Preparing ADV applications / forms and supporting evidence bundles

Depending on team needs and your experience, you will also assist with:

• Opening files, conflict checks, ID/AML processes and source of funds/source of wealth support
• Producing and managing transaction bibles, completion bundles and post-completion packs
• Drafting and formatting routine documents and correspondence (under supervision where appropriate)
• Coordinating signing and witnessing arrangements and managing document execution logistics
• Liaising professionally with clients, agents, lenders, counterparties and third parties
• Assisting with pre-completion and completion administration (e.g. checklists, CP satisfaction tracking, chasing outstanding items)
• General file administration, including diary management, matter updates and ensuring accurate audit trails

We are looking for a candidate who enjoys improving how work is done. You will be expected to:

• Use case management systems, digital submission platforms and e-signing tools confidently
• Spot opportunities to streamline post-completion workflows (e.g. templates, trackers, standard operating steps)
• Maintain high-quality data and support accurate reporting/visibility of post-completion pipelines
• Stay curious about new legal tech and be willing to learn and share best practice across the team

Requirements

• Strong working knowledge of post-completion processes, including:
• STLD calculations and returns
• Land Registry applications, including portal/digital submission and requisition handling
• Excellent organisation and ability to manage a high volume of matters and deadlines
• High attention to detail and a strong sense of ownership and follow-through
• Clear and professional communication (written and verbal)
• Confidence using IT systems and learning new platforms quickly
• Ability to work effectively in a high-performing team and to prioritise under pressure
• Relevant paralegal experience in commercial real estate
• Law degree, LPC/SQE experience, or equivalent practical experience

Desirable

• Prior use of InfoTrack (or similar) for SDLT and/or Land Registry submissions
• Exposure to first registrations, reconstruction of title, and/or adverse possession applications
• Experience of process improvement, document automation, or creating templates/trackers to improve efficiency

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.