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- Tasks: Manage administrative tasks in a dynamic Commercial Property team and support lawyers effectively.
- Company: Friendly law firm that values teamwork and client relationships.
- Benefits: Competitive salary, flexible working hours, and genuine career progression opportunities.
- Why this job: Join a supportive environment where you can grow while maintaining a great work/life balance.
- Qualifications: Experience in Commercial Property and strong IT skills are essential.
- Other info: Be part of a collaborative team with opportunities to cover various roles.
The predicted salary is between 30000 - 42000 £ per year.
Our client has a permanent, full-time vacancy for a talented, friendly and enthusiastic individual to join their firm as a Legal Secretary/Assistant within their Commercial Property team. They pride themselves on a friendly, approachable attitude towards staff and clients. They offer competitive salaries, flexible working and genuine progression opportunities, supporting you to achieve your goals, whilst maintaining a great work/life balance.
Responsibilities:
- Dealing with the administrative aspects of the matter from file opening to file closing to include all compliance, file organisation and record keeping, billing, key dates, write offs, credit control matters, payment requests, archiving.
- Transcribing dictation.
- Scanning and allocating post to matter file in SOS.
- Notifying lawyers of all incoming communications.
- Management of outgoing paper-based post.
- Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS.
- Management of document release requests.
- Keeping lawyers up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
- Extensive diary and inbox management for lawyers.
- Assist with office management duties when needed which will include stationery ordering, printing, copying and reception cover during absences.
- Taking reception overflow calls.
- Working as one firm, covering for other TAs when absent.
- Undertake Department Specific duties where applicable.
Requirements:
- Experience working within a Commercial Property department.
- A good understanding of the Solicitors Accounts Rules.
- Advanced IT skills including Microsoft Office.
- Excellent attention to detail, organisational and communication skills.
- Great time management skills.
- Self-motivated, outgoing and proactive.
- Calm under pressure.
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
Legal Secretary/Assistant - Commercial Property in Bedford employer: Ideal Personnel and Recruitment Solutions Limited
Contact Detail:
Ideal Personnel and Recruitment Solutions Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary/Assistant - Commercial Property in Bedford
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who work in commercial property. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Show them you’re not just another candidate; you’re genuinely interested in their work and values. We want to see that enthusiasm shine through!
✨Tip Number 3
Practice your communication skills! As a Legal Secretary/Assistant, you'll need to keep everyone in the loop. Role-play common scenarios with a friend to boost your confidence and polish your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Legal Secretary/Assistant - Commercial Property in Bedford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary/Assistant role. Highlight your experience in Commercial Property and any relevant skills that match the job description. We want to see how you fit into our friendly team!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the firm. Let us know why you're the perfect fit and how your skills can contribute to our supportive environment.
Show Off Your IT Skills: Since advanced IT skills are a must, don’t forget to mention your proficiency with Microsoft Office and any other relevant software. We love tech-savvy candidates who can keep things organised and efficient!
Keep It Professional Yet Friendly: While we appreciate a casual tone, remember to maintain professionalism in your application. Show us your personality, but also your commitment to delivering excellent support in a busy legal environment.
How to prepare for a job interview at Ideal Personnel and Recruitment Solutions Limited
✨Know Your Stuff
Make sure you brush up on your knowledge of commercial property law and the specific responsibilities of a Legal Secretary/Assistant. Familiarise yourself with the Solicitors Accounts Rules and be ready to discuss how your experience aligns with the role.
✨Show Off Your Organisational Skills
Since this role involves a lot of file management and diary coordination, prepare examples that showcase your organisational skills. Think about times when you successfully managed multiple tasks or deadlines and be ready to share those stories.
✨Be Proactive in Communication
Demonstrate your communication skills by being clear and concise in your answers. Highlight your ability to keep lawyers updated on tasks and manage expectations. You might even want to mention how you handle incoming communications effectively.
✨Stay Calm Under Pressure
The interviewers will likely want to see how you handle stress. Prepare to discuss situations where you had to remain calm and collected, especially in busy environments. This will show them you're the right fit for their friendly yet fast-paced team.
