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- Tasks: Keep our Nottingham office running smoothly with hands-on support and a welcoming presence.
- Company: Join a dynamic team at Ideagen, where your role matters.
- Benefits: Competitive salary and benefits to be discussed during the interview.
- Other info: Enjoy a role where no two days are the same and grow your career.
- Why this job: Be the go-to person in a vibrant office environment with varied responsibilities.
- Qualifications: Experience in office coordination and strong communication skills are essential.
The predicted salary is between 25000 - 30000 ÂŁ per year.
Location: Ruddington, Nottinghamshire
Level: Support Role
Department: Facilities
Working Pattern: In Office (5 days a week in the head office)
We’re looking for a proactive and organised Office & Facilities Coordinator to play a key role in keeping our Nottingham office running smoothly. This is a varied, hands‑on position that blends front‑of‑house responsibilities with practical facilities and office support. You’ll be a visible and trusted presence in the workplace, helping to create a welcoming, safe and professional environment for colleagues and visitors. Working closely with the Facilities Manager and cross‑functional teams including Operations, People and IT, you’ll be at the heart of our day‑to‑day office experience and operations.
Responsibilities:
- Acting as the first point of contact for visitors, clients, contractors and deliveries, providing a warm and professional welcome.
- Managing visitor access, meeting room readiness, catering coordination and front‑of‑house presentation.
- Handling incoming calls, post and courier services efficiently and professionally.
- Supporting office layouts, desk moves, furniture reconfigurations and event setups, including light manual handling.
- Carrying out regular workplace walkabouts to identify maintenance needs, safety concerns or supply shortages.
- Raising and tracking facilities requests, liaising with contractors and internal teams to ensure timely resolution.
- Managing office supplies and consumables, monitoring stock levels and coordinating orders and deliveries.
- Supporting health, safety and compliance activities, including onboarding tours, record‑keeping and parking administration.
Skills and Experience:
- Previous experience in an office coordination, front‑of‑house or facilities‑focused role.
- Confident, approachable communication style with strong interpersonal skills.
- Highly organised, with the ability to juggle multiple tasks and priorities.
- Comfortable using Microsoft Office and learning new systems or software.
- Proactive, practical and happy to roll up your sleeves when needed.
- A strong eye for detail and commitment to delivering a positive workplace experience.
- Professional and discreet when handling sensitive or confidential information.
- Experience working with suppliers, contractors or facilities helpdesk systems is an advantage.
If you enjoy creating well‑run, welcoming spaces and want a role where no two days are the same, this could be a great fit for you.
Job Posting Title Office & Facilities Coordinator in Ruddington employer: Ideagen plc
Contact Detail:
Ideagen plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Job Posting Title Office & Facilities Coordinator in Ruddington
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, website, and any recent news. This will help you tailor your conversation and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your elevator pitch! You want to be able to introduce yourself confidently and highlight your relevant experience in just a couple of minutes. Keep it concise and engaging to make a lasting impression.
✨Tip Number 3
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. Plus, it could give you an inside edge when applying through our website.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in their minds. Mention something specific from your conversation to make it personal!
We think you need these skills to ace Job Posting Title Office & Facilities Coordinator in Ruddington
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office & Facilities Coordinator role. Highlight any previous experience in office coordination or facilities management, and don’t forget to showcase your organisational skills!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to express why you’re excited about this role at Ideagen. Mention specific responsibilities from the job description that resonate with you and how you can contribute to creating a welcoming environment.
Show Off Your Communication Skills: Since this role involves being the first point of contact for visitors and colleagues, make sure your written application reflects your approachable communication style. Keep it professional yet friendly, just like you would in person!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Ideagen plc
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Office & Facilities Coordinator. Familiarise yourself with tasks like managing visitor access and coordinating office supplies. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've successfully managed multiple tasks in previous roles. Highlight your ability to juggle priorities and maintain a professional environment, as this is key for the position. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Demonstrate Your Interpersonal Skills
As the first point of contact for visitors and colleagues, your communication style matters. Practice conveying warmth and professionalism in your responses. Think about how you can illustrate your approachable nature and ability to build relationships during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and what a typical day looks like for an Office & Facilities Coordinator. This shows your genuine interest in the role and helps you assess if it's the right fit for you.