At a Glance
- Tasks: Keep our Nottingham office running smoothly with hands-on support and coordination.
- Company: Join a dynamic team focused on creating a welcoming workplace.
- Benefits: Competitive salary and benefits to be discussed during the interview.
- Other info: Enjoy a varied role where no two days are the same!
- Why this job: Be the heart of our office experience and make a real impact every day.
- Qualifications: Experience in office coordination and strong communication skills are essential.
The predicted salary is between 27800 - 30000 £ per year.
We’re looking for a proactive and organised Office & Facilities Coordinator to play a key role in keeping our Nottingham office running smoothly. This is a varied, hands‑on position that blends front‑of‑house responsibilities with practical facilities and office support. You’ll be a visible and trusted presence in the workplace, helping to create a welcoming, safe and professional environment for colleagues and visitors. Working closely with the Facilities Manager and cross‑functional teams including Operations, People and IT, you’ll be at the heart of our day‑to‑day office experience and operations.
Role Purpose
To keep the Nottingham office running smoothly by coordinating front‑of‑house and facilities support.
Responsibilities
- Act as the first point of contact for visitors, clients, contractors and deliveries, providing a warm and professional welcome.
- Manage visitor access, meeting room readiness, catering coordination and front‑of‑house presentation.
- Handle incoming calls, post and courier services efficiently and professionally.
- Support office layouts, desk moves, furniture reconfigurations and event setups, including light manual handling.
- Carry out regular workplace walk‑abouts to identify maintenance needs, safety concerns or supply shortages.
- Raise and track facilities requests, liaise with contractors and internal teams to ensure timely resolution.
- Manage office supplies and consumables, monitor stock levels and coordinate orders and deliveries.
- Support health, safety and compliance activities, including onboarding tours, record‑keeping and parking administration.
Skills and Experience
- Previous experience in an office coordination, front‑of‑house or facilities‑focused role.
- Confident, approachable communication style with strong interpersonal skills.
- Highly organised, capable of juggling multiple tasks and priorities.
- Comfortable using Microsoft Office and able to learn new systems or software.
- Proactive, practical and willing to roll up your sleeves when needed.
- Strong eye for detail and commitment to delivering a positive workplace experience.
- Professional and discreet when handling sensitive or confidential information.
- Experience working with suppliers, contractors or facilities helpdesk systems is an advantage.
If you enjoy creating well‑run, welcoming spaces and want a role where no two days are the same, this could be a great fit for you. Salary and benefits will be discussed at the next stage.
Office & Facilities Coordinator in Nottingham employer: Ideagen plc
Join our dynamic team in Nottingham as an Office & Facilities Coordinator, where you'll play a vital role in fostering a welcoming and efficient workplace. We pride ourselves on a collaborative work culture that values employee growth, offering opportunities for professional development and hands-on experience in a supportive environment. With a focus on teamwork and a commitment to creating a safe and engaging office atmosphere, we ensure that every day brings new challenges and rewards.
