Personal Assistant in Victoria

Ida Recruitment Ltd is partnering with a newly created humanitarian foundation grounded in international human rights and humanitarian law, focused on supporting Palestinian communities affected by conflict and systemic injustice. We are seeking a first-class Personal Assistant to support their highly engaged and intellectually astute CEO, a sports champion, investor, entrepreneur, and HNWI. This is a 70% Private PA position with office management responsibilities.

The CEO plays a hands-on role with donors and partners, so we require an emotionally intelligent PA who can provide seamless, proactive support across all areas of activity. You will be at the centre of the operation, delivering dedicated 1:1 support, managing a constantly evolving schedule, coordinating extensive international travel across multiple time zones, and acting as a trusted liaison between the CEO and the London team. You will also work in close partnership with the CEO’s Australian office to ensure complete alignment across professional and personal priorities.

The role offers a competitive salary of £65,000–£70,000 depending on experience. This position requires genuine commitment to the foundation’s mission, as well as flexibility to work outside standard hours when required. Some international travel may be necessary. This role is predominantly office-based (nearest tube: Victoria), although some flexibility may be available where appropriate.

Key Responsibilities

• Provide high-level support to the CEO, balancing strategic and operational demands
• Manage a complex and frequently changing diary, prioritising time effectively
• Coordinate global travel and detailed itineraries, often at short notice (approximately 50% of the CEO’s time is spent travelling)
• Liaise with internal and external stakeholders, including investors and other HNWI
• Exercise sound judgement and absolute discretion when handling confidential matters
• Anticipate needs and act decisively in the CEO’s absence
• Identify and implement more efficient ways of working, including the use of AI tools and digital platforms
• Organise private events and family travel arrangements as well as holidays

What We’re Looking For

• Minimum of 5 years’ experience supporting a blue-chip client, senior executive, or HNWI
• Proven ability to manage complex international travel, schedules and competing priorities
• Degree-educated preferred
• A stable career history demonstrating long-term commitment
• Highly professional presentation and demeanour
• Exceptional communication and interpersonal skills, with the gravitas to operate at senior levels
• Strong appreciation for confidentiality and discretion
• Positive, solutions-oriented mindset
• Highly organised, adaptable, and calm under pressure
• Ability to make sound decisions and manage priorities with minimal supervision
• Confident using technology and always eager to learn and keep up with new systems and apps
• Someone who strongly identifies with and is genuinely committed to the foundation’s humanitarian mission in support of the Palestinian cause.

IDA Recruitment Ltd specialises in office support recruitment across London. We work with sectors from Creative start-ups, Third Sector organisations to companies within Professional Services. We have a great deal of experience of the London Market and throughout our careers have nurtured long term respectful relationships with candidates, enabling them to reach their potential. Due to high volumes we are unable to respond to every application. We expect to contact successful candidates within 5 working days.